Administrator (Arts, Design & Architecture Research Support)
Job Details
Full Job Description
Job no: 521289
Work
type: full time
Location: Sydney, NSW
Categories: Administration, Business Development /
Industry Engagement
- Employment Type: Full Time, Fixed Term for 12 months (35-hour week)
- Remuneration Level 5: $82,818 - $93,711 + 17% Superannuation
- Location: Kensington, NSW (the successful candidate will be required to work on campus 2-3 days a week)
- Belong to a vibrant campus community, where dreamers are doers.
Why The Role
Matters:
UNSW isn’t like other places you’ve
worked! We are a large organisation with a diverse and talented
community where dreamers are doers. Together, we are driven to be
thoughtful, practical, and purposeful in all we do. Be part of vibrant
campus community with many training and development opportunities
available to you.
The Administrator provides effective
day-to-day administrative support to the faculty’s research centres,
institutes and labs to ensure services are provided to meet their
operating needs. The position will build positive relationships with a
wide range of stakeholders across UNSW to provide executive support to
a range of ADA’s research centres, institutes and labs. The position
will ensure all administrative matters are prioritised and handled
efficiently and effectively with confidentiality and
professionalism.
Accountabilities:
(please review the Position Description for a full list of
Accountabilities)
- Provide high level administrative support to ADA’s research centres, institutes and labs.
- Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise as well as urgent and sensitive matters.
- Provide effective specialist advice relating to administrative guidelines, processes and activities.
- Develop and maintain detailed filing systems, spreadsheets, databases, websites and other administrative systems.
- Draft agendas, minutes, correspondence, briefing notes, and guidelines for specific committees and meetings as required.
- Manage and prepare a range of communication and reporting materials, including newsletters, web content, annual reports, marketing and promotional material.
- Respond to in-person, telephone and email enquiries from internal and external stakeholders, and initiate, action or escalate as necessary.
- Review and monitor finance
administration requests, including but not limited to, purchasing,
travel, credit card reconciliation, expense reimbursements, payment
requests and billing processes.
Skills and Experience:
To be
considered you will hold Australian Working Rights or Australian
Citizenship. Visa sponsorship is not available for this
appointment.
(please review the Position Description for a
full list of Skills and Experience)
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
- Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines.
- Well-developed interpersonal and written and verbal communication skills.
- Demonstrated experience providing effective customer service and support to clients at all levels.
- Highly proficient computer literacy with excellent skills in Microsoft Office applications and Adobe suite (such as InDesign and Photoshop).
- Ability to make sound judgements and work both independently and as part of a team.
- Demonstrated experience supporting and contributing to projects and initiatives.
- Advanced numeracy skills
Benefits and Culture:
People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.
Our benefits include:
- Flexible Working Options (work from home, flexible hours etc)
- Career development opportunities
- 17% Superannuation contributions and additional leave loading payments
- Additional 3 days of leave over Christmas period
- Discounts and entitlements (retail, education, fitness)
For further details on the benefits, please visit
How to
Apply:
Submit both a Cover Letter and CV online via
the UNSW Job Board before Thursday 7th December 2023 by
11:30pm. Please ensure your cover letter addresses the selection
criteria for this position (no more than 1-2 pages). A copy of the
full PD: Position Description - Administrator.pdf
Get in Touch:
If you have any queries about the role, please contact Vanessa Traynor at .
If you have any questions regarding the recruitment process, please contact Allyssar Hamoud, Talent Acquisition Coordinator at
Please note, any applications sent to the contacts above will not be accepted.
UNSW is committed
to evolving a culture that embraces equity and supports a diverse and
inclusive community where everyone can participate fairly, in a safe
and respectful environment. We welcome candidates from all backgrounds
and encourage applications from people of diverse gender, sexual
orientation, cultural and linguistic backgrounds, Aboriginal and
Torres Strait Islander background, people with disability and those
with caring and family responsibilities. UNSW provides workplace
adjustments for people with disability, and access to flexible work
options for eligible staff.
The University reserves the right not to proceed with any appointment.
Advertised: AUS Eastern Daylight Time
Applications
close:
AUS Eastern Daylight Time
Administrator (Arts, Design & Architecture Research Support)
UNSW
All Direct Job Ads are subject to WhatJobs Terms of Service. We allow users to flag postings that may be in violation of those terms. Job Ads may also be flagged by WhatJobs. However, no moderation system is perfect, and flagging a posting does not ensure that it will be removed.