9 Events Coordinator jobs in Australia

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Events Coordinator

Melbourne, Victoria Marriott

Posted 6 days ago

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**Additional Information**
**Job Number** 25129909
**Job Category** Sales & Marketing
**Location** Melbourne Marriott Hotel, Corner Exhibition & Lonsdale Streets, Melbourne, Victoria, Australia, 3000VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Prepare sales-related documents throughout the sales process (e.g., proposals, contracts, or banquet event orders). Promote awareness of brand image internally and externally. Gather materials and assemble information packages (e.g., brochures, promotional materials). Use sales techniques that maximize revenue while maintaining existing guest loyalty to Marriott. Assist the management team to develop, implement and execute the revenue, revenue and marketing programs for all outlets and room service. Develop, coordinate and implement social media initiatives as well as beverage promotional programs. Enter, retrieve, reconcile, and verify information (e.g., commissions, leads, third parties) in software involved in the sales process. Answer guest questions about property facilities/services (e.g., hours of operation, rates and room types, packages, promotions, entertainment, restaurants, special events). Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. Coordinate reservation confirmations for special and holiday events for parties of six people or more in the restaurant. Coordinate selling of all food and beverage in hospitality suites through the Room Service Department. Perform general office duties to support Champions and Room Service (e.g., filing, sending emails, typing, faxing, and copying).
Report accidents, injuries, and unsafe work conditions to manager. Follow all company policies and procedures; ensure personal appearance is professional; maintain confidentiality of proprietary information; protect company assets. Welcome and acknowledge all guests according to company standards; anticipate and address guests' service needs; thank guests with genuine appreciation. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Comply with quality assurance expectations and standards. Read and visually verify information in a variety of formats; move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance; stand, sit, or walk for an extended period of time. Perform other reasonable job duties as requested.
PREFERRED QUALIFICATIONS
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: At least 1 year of related work experience.
Supervisory Experience: No supervisory experience.
License or Certification: None
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
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Workplace Events Coordinator

Melbourne, Victoria CBRE

Posted 21 days ago

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Job Description

Workplace Events Coordinator
Job ID
232536
Posted
05-Aug-2025
Role type
Full-time
Areas of Interest
Customer Service, Facilities Management
Location(s)
Melbourne - Victoria - Australia
**Work for a key GWS Local client who are leaders in the Financial Services industry**
**Be part of a fast-paced workplace experience team within a corporate environment**
**Surrounded by supportive leadership**
CBRE is the world's leading and largest commercial real estate services and investment firm; a growing and visionary organisation, comprised of the best and brightest professionals. Within Global Workspace Solutions, also known as GWS, we are invested in the development and unique needs of our diverse employees and client accounts.
As part of the Workplace Experience team, the Workplace Events Coordinator is responsible for creating a supportive and comfortable atmosphere by organising creative workplace events.
**Here's a snapshot of your day;**
+ Provides coordination and support for delivery of Workplace events.
+ Supports the team in provision of best-in-class service to the client employees and visitors.
+ Maintains awareness of the workspace and develops solutions in consultation with the FM team to improve workplace experience.
+ Utilizes and maintains integrity of databases, supports data entry of required reports and other digital tools associated with service delivery, as requested.
+ Provides support for Workplace Experience team as directed, including expense management, meeting coordination, equipment care, and supply management.
+ Available for occasional early morning or evening work required as per the Event schedule.
**Skills and experience you'll need to thrive in this role:**
+ Experience with events operations, visitor experience, front desk, concierge or customer service.
+ Victoria RSA
+ Ability to write routine report and correspondence.
+ Comfortable meeting and engaging with new people.
+ Have a positive attitude and strong sense of urgency in resolving any issues that may arise
+ Recent experience in client facing or customer service positions.
**What's in it for you?**
+ Rewarding career with great developmental opportunities within GWS and across CBRE
+ A great opportunity to make your mark in a growing business.
+ Extensive training opportunities which can be tailored to your career goals
+ We look forward to hearing from you!
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
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Sales and Events Coordinator

Canberra, Australian Capital Territory Hyatt

Posted today

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**Description:**
**About Hyatt**
Since 1957, our colleagues and our guests have been at the heart of our business and helped us become one of the best, and fastest growing hospitality brands in the world. The addition of new hotels, brands, and business lines can open the door for exciting career and countless growth opportunities. It's not every day you get to be a part of a team that's making travel more human. Here, everyone's role matters and it is our shared belief that hospitality is more than just a job - it's a career for people who care.
Ready to help make our vision of evolving the future of hospitality come to life? Apply today.
**We're opening doors for all**
No matter what career stage you're in, you'll find a home here at Hyatt. Each day is an opportunity to chart your own journey, go after new opportunities and discover a career you never knew existed. That's because we understand the importance of opening doors and expanding horizons while supporting you in your personal and professional development.
**"Care Connects Us" is our guiding principle**
It's the belief that it all starts with people who care. We see it in the way we treat each other and our guests. It's our superpower. It's how we create a culture of warmth, empathy and respect that results in more genuine connections and creating inclusive environments, together.
**We need your curiosity. We need your innovative spirit. And we need your authentic self.**
There is always a space for you here, and we take pride in empowering you to turn trips into journeys, encounters into experiences and jobs into careers. Hospitality is more than just a job - it's a career for people who care. People like you. People like us.
**What you can expect**
Complimentary and discounted accommodation at Hyatt properties worldwide! Access to complimentary shift meals and discounts for our Hotel gym facilities as well as all Food and Beverage outlets. Training and development opportunities with over 2000 online learning modules to support you career development. Above award wages. Access to our employee assistance program. Being part of a diverse and inclusive team, passionate about their work.
**Discover a career you didn't know existed.**
**About Hyatt Hotel Canberra - A Park Hyatt Hotel**
Hyatt Hotel Canberra is Canberra's first hotel located in the heart of the capital. Our Heritage listed hotel interweaves the hidden mystique of the 1920s with modern Art Deco designs. With 252 rooms and suites, our hotel offers an escape within a heritage-inspired setting. The traditional furniture styles as well as garden and park views are all enhanced with sleek technology.
**About the Role**
The Sales and Event Planning Coordinator is responsible for providing administrative support for the Sales and Marketing department. This also involves relationship building with internal and external stakeholders.
**Some of the responsibilities include** :
+ Provide general administrative support to Sales and Marketing department.
+ Maintaining records of letters of agreements and quotes.
+ Assist with planning and executing events.
+ Provide professional service to external clients.
+ Develop event confirmations for functions and menu tastings.
+ Assist Event Planning with quotes, contracts and follow-ups.
**Qualifications:**
**A successful candidate will have:**
+ Experience in similar roles highly regarded.
+ Strong computer skills in MS Office, email, envision advantageous.
+ Passion for the hospitality industry and eagerness to learn
+ Good administrative, time management, organisational and problem-solving skills
+ Excellent communications, sales and customer service skills
+ Ability to work in a fast-paced environment and meet deadlines
A career with Hyatt opens a world of opportunities. We have continually been named one of the World's Best Multinational Workplaces.
Our values of Empathy, Experimentation, Wellbeing, Inclusion, Integrity and Respect are at the core of what we do. Our family atmosphere is what keeps our associates highly engaged.
To get a peek of how our colleagues experience the brand, check out #InAHyattWorld or #WorldofHyatt
**Primary Location:** AU-CT-Canberra
**Organization:** Hyatt Hotel Canberra
**Job Level:** Full-time
**Job:** Administrative
**Req ID:** CAN003006
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
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Conference and Events Coordinator

Seven Mile Beach, Tasmania Travel + Leisure Co.

Posted 25 days ago

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**We Put the World on Vacation**
Travel + Leisure Co. is the world's leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
**How You'll Shine**
The Conference & Events Coordinator is responsible for seeking and securing conference, events and accommodation business through face to face sales calls, telesales and on site guest relations activities.
This role will be part time with a minimum of 16 hours per week guaranteed for the successful applicant.
Responsibilities include, but are not limited to:
+ Act as the main point of contact for all venue enquiries, bookings, and co-ordination
+ Liaise with clients to understand their event requirements and develop tailored event plans
+ Coordinate all logistical elements of events including staffing, catering, equipment and vendor management
+ Ensure the venue is set up and presented to the highest standards for each event
+ Monitor budgets and provide regular progress updates to clients
+ Identify opportunities to enhance the guest experience and make recommendations for venue improvements
+ Maintain a list of suppliers to support the delivery of large events eg, conferences and weddings.
+ Support the wider team with various administrative and operational tasks as needed
+ Be creative in finding unique opportunities and experiences to showcase Club Wyndham as a premier function space to maximise our venue hire and food and beverage sales.
+ Promote our venues at local tourism engagement opportunities and attend trade events.
+ Gather post event feedback for continual business improvement.
+ Contribute to content creation for social media.
+ Comply with organisational policies and procedures including work health and safety, workplace diversity and fair work practices.
+ This position requires the ability to work flexible hours, including some after-hours and weekend work.
**How You'll Be Rewarded**
Build your career with a value driven organisation that promotes continual growth and development for its people. Some of our many benefits on offer include:
+ Professional development funding
+ Discounted hotel stays globally
+ Subsidised private health cover (following successful probation completion)
+ Birthday leave to celebrate your special day
**What You'll Bring**
The successful applicant must:
+ Minimum 2 years' experience in a similar events/venue co-ordination role, preferably within the hospitality or tourism industry
+ Excellent communication and interpersonal skills with the ability to liaise effectively with a range of stakeholders
+ Strong organizational and time management skills with a proven ability to multitask and work to tight deadlines
+ Strong leadership skills
+ Ability to work under pressure
+ Ability to work autonomously at times and also within in a team at times
+ A keen eye for detail and a solutions-focused approach to problem solving
+ Proficiency with event management software and MS Office suite
+ A passion for hospitality and creating exceptional guest experiences
**Where Memories Start with You**
Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you'll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what's next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to , including the title and location of the position for which you are applying.
This advertiser has chosen not to accept applicants from your region.

Conference & Events Coordinator Intercontinental Adelaide

Adelaide, South Australia IHG

Posted 6 days ago

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Our hotels bring people together. We're searching for a Conference & Events Coordinator capable of juggling bookings, building strong client relationships and pulling together truly unforgettable events, meetings and conferences.
Every day is different at IHG, but you'll mostly be:
● Liaising with clients to build accurate events bookings
● Delivering exceptional service standards in-person, on email or over the phone
● Establishing client requirements to effectively facilitate their needs
● Responding to meeting & events enquiries and upselling to maximise sales, occupancy and revenue
● Accurately logging all enquiries in the sales and catering system - compiling accurate function sheets and regular reports for the Operations Team
What We need from you:
● Previous groups, meeting and events experience in a hotel or sales role
● Passion for providing excellent client experiences and client engagement
● Confidence in proactively preventing problems and ability to handle service recovery following any complaints
● Love of working in a fast-paced and motivated team with a desire to take the next step in your career
● Excellent attention to detail
● Exceptional administrative and time-management skills
● Willingness to work as part of a team and learn new things
● Experience using Opera, Microsoft Outlook, Word and Excel and Infrasys an advantage
● Experience using Salesforce is desirable, but not essential
You'll be rewarded for your hard work with a suite of benefits that supports you and your family's well-being, including:
- Paid birthday leave
- Hotel perks like accommodation and food & beverage discounts
- Enhanced parental leave
- Proactive health days and flexible work options.
- Your career journey will be supported through our lifelong development program
- IHG Career Milestone celebrations
- Transfer of entitlements as you move and grow with IHG.
- Access to our discount retail platform that makes your pay go even further.
We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life - including a full uniform, impressive room discounts and some of the best training in the business.
Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.
IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well - both inside and outside of work - and through our myWellbeing framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace.
So, join us and you'll become part of our ever-growing global family.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law.
This advertiser has chosen not to accept applicants from your region.

Food & Beverage Supervisor / Events Coordinator

Seven Mile Beach, Tasmania Travel + Leisure Co.

Posted 10 days ago

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Job Description

**We Put the World on Vacation**
Travel + Leisure Co. is the world's leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
**How You'll Shine**
The Food & Beverage Supervisor / Event Coordinator is responsible for overseeing the Front of House (FOH) team within Beaches Restaurant and Bar, ensuring exceptional service standards and smooth daily operations. This dual-role position also involves proactively seeking and securing conference and event bookings through in-person sales calls, telephone outreach, and on-site guest relations activities.
This role will be full-time with 38 hours per week guaranteed for the successful applicant.
Responsibilities include, but are not limited to:
+ Act as the main point of contact for all venue enquiries, bookings, and co-ordination
+ Liaise with clients to understand their event requirements and develop tailored event plans
+ Coordinate all logistical elements of events including staffing, catering, equipment and vendor management
+ Ensure the venue is set up and presented to the highest standards for each event
+ Monitor budgets and provide regular progress updates to clients
+ Identify opportunities to enhance the guest experience and make recommendations for venue improvements
+ Maintain a list of suppliers to support the delivery of large events eg, conferences and weddings.
+ Support the wider team with various administrative and operational tasks as needed
+ Be creative in finding unique opportunities and experiences to showcase Club Wyndham as a premier function space to maximise our venue hire and food and beverage sales.
+ Promote our venues at local tourism engagement opportunities and attend trade events.
+ Gather post event feedback for continual business improvement.
+ Manage restaurant reservations and respond to customer inquiries
+ Ensure the highest level of visitor satisfaction and managing the FOH team to ensure smooth running of daily operations
+ Managing opening and closing tasks for the restaurant, inclusive of End-Of-Day banking
+ Contribute to content creation for social media.
+ Comply with organisational policies and procedures including work health and safety, workplace diversity and fair work practices.
+ This position requires the ability to work flexible hours, including some after-hours and weekend work.
**How You'll Be Rewarded:**
Build your career with a value driven organisation that promotes continual growth and development for its people. Some of our many benefits on offer include:
+ Professional development funding
+ Discounted hotel stays globally
+ Subsidised private health cover (following successful probation completion)
+ Birthday leave to celebrate your special day
**What You'll Bring**
The successful applicant must have:
+ Minimum 2 years' experience in a similar events/venue co-ordination role, preferably within the hospitality or tourism industry
+ Excellent communication and interpersonal skills with the ability to liaise effectively with a range of stakeholders
+ Strong organisational and time management skills with a proven ability to multitask and work to tight deadlines
+ Strong leadership skills
+ Ability to work under pressure
+ Ability to work autonomously at times as well as within a team
+ A keen eye for detail and a solutions-focused approach to problem solving
+ Proficiency with event management software and MS Office suite
+ A passion for hospitality and creating exceptional guest experiences
**Where Memories Start with You**
Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you'll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what's next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to , including the title and location of the position for which you are applying.
This advertiser has chosen not to accept applicants from your region.

Conference & Events Coordinator (Fixed-Term Contract)

Adelaide, South Australia IHG

Posted 18 days ago

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Job Description

Our hotels are all about bringing people together. We're on the lookout for a talented Conference & Events Coordinator who can manage bookings, build strong client relationships, and deliver truly memorable events, meetings, and conferences.
This is a full-time, fixed-term contract role covering maternity leave from September 2025 to May 2026.
A little taste of your day-to-day:
**Every day is different at IHG, but you'll mostly be:**
+ Liaising with clients to build accurate events bookings
+ Delivering exceptional service standards in-person, on email or over the phone
+ Establishing client requirements to effectively facilitate their needs
+ Responding to meeting & events enquiries and upselling to maximise sales, occupancy and revenue
+ Accurately logging all enquiries in the sales and catering system - compiling accurate banquet event orders and regular reports for the Operations Team
+ Adhering to hotel deposit and billing procedures (follow up deposits, send pre-payment advice and ensure it's received, post miscellaneous charges, reconcile billing post event, process commissions)
+ Maintaining open communication and effective relationships with departments
**What we need from you:**
+ Previous groups, meeting and events experience in a hotel or sales role
+ Passion for providing excellent client experiences and client engagement
+ Confidence in proactively preventing problems and ability to handle service recovery following any complaints
+ Excellent interpersonal, written and verbal communication skills
+ Knowledgeable of hotel systems including Salesforce and Opera is advantageous
+ Organisational skills - manage multiple tasks and conflicting deadlines
+ Collaboration - build and maintain internal and external relationships
**What you can expect from us:**
Let's #GoFurtherTogether and experience a place where you can be yourself, share your ideas, support your personal growth and wellbeing, and be a valued member of an inspirational team.
You'll be rewarded for your hard work with a range of benefits that support you throughout your IHG career journey, including:
+ Proactive paid wellbeing days
+ Paid birthday leave
+ Enhanced parental leave
+ Some of the best discounts across our IHG Hotels & Resorts for accommodation and food & beverage
+ A massive discounts platform for all your favourite brands and retailers - to help your salary go further
Most importantly, your career journey will be supported through our lifelong development programs, IHG career milestone celebrations, and transfer of leave entitlements as you move and grow with IHG.
Join Crowne Plaza one of the largest and best loved premium hotel brands in the world. With more than 420 hotels in diverse locations globally Crowne Plaza is the perfect base to connect on business, pleasure or a blend of both. We've thoughtfully designed our spaces to encourage, support and celebrate great connections. We're also big on meetings and events, a trusted and valued partner for connecting both domestic and global groups alike.
Our branded service style 'Dare to Connect' is crafted for connection. Designed for humans not nameless guests or colleagues. Still professional but touches guests on an emotional level. Where colleagues take their initiative and use their personality because they make a crucial difference in the guest's experience. The role of every colleague at Crowne Plaza is to create memorable emotional connections and the job of every leader is to create an environment where that can happen.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law.
This advertiser has chosen not to accept applicants from your region.
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GWS Events & Facilities Coordinator

Sydney, New South Wales CBRE

Posted 5 days ago

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Job Description

GWS Events & Facilities Coordinator
Job ID
234115
Posted
20-Aug-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
Sydney - New South Wales - Australia
+ **Global tech client.**
+ **Exciting opportunity in events and facilities coordination within a fast-paced environment**
+ **Sydney CBD | Land of the Gadigal people**
**About CBRE**
CBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world's Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients.
**About the Role:**
The Events & Facilities Coordinator helps oversee the day-to-day operations of a building or facility. They are responsible for an array of responsibilities from office work, administration and customer service duties. They are part of the operations team reporting directly to the Assistant Facilities Manager.
**What You'll Do:**
**Facilities Soft Services Management**
+ Oversees and/or coordinates maintenance/repair work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping, and janitorial work.
+ Oversee soft service operation and staff - provide instruction and manage day to day responsibilities.
+ Responds to client inquires, feedback, and complaints.
+ Manages clients' expectations regarding simultaneous task execution.
+ Proactive and positive 'can do' attitude when managing workload and stakeholder expectations.
+ Follows up with clients to ensure customer satisfaction.
+ Performs facilities site inspections, walkthrough's and prepares reports.
+ Follows security procedures for recording contractors access. Arranges escorts as needed. Issues contractor passes and create security officer request (SOR)
+ May coordinate and manage move, add, and change activities. Assists in the preparation of operating and capital budgets.
+ Orders office supplies and other common use items for the location, such as kitchen supplies, printer paper, freight, and shipping supplies etc.
+ Processes monthly invoices, client billings and ensures proper cost centre coding.
+ Reviews periodic reports including financials and explains variances. Works with finance team to correct errors.
+ To assist with Reception lunch breaks, if needed.
+ If needed, will provide support for mailroom for part of their working week (total hours in mailroom will vary depending on the capacity and mailroom needs). During these times they will be responsible for receiving incoming parcels and mail, sort, store and organise packages to ensure professional presentation and easy to find items. Update consignment logs and parcel collection record.
**Event management**
+ You will be the first point of contact for client's events in regards to Facilities requirements. Assisting with event set up, bump in and bump out. Meeting and greeting guests as required.
+ Set up meeting room and training room as required by the organiser.
+ Help organisers with catering set up, cleaning requirements, events furniture set up, as required.
**Mobile Management**
+ Oversees client Mobile Management relating to requests to mobile and SIM services or replacements.
+ Assist End users in Porting in/out mobile, Roaming request and taking ownership of the mobile platform.
+ Managing inventory and liaising with telco services.
**What You'll Need:**
+ Ability to communicate with multiple client stakeholders in a dynamic environment.
+ Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
+ Ability to write routine reports, incident report and correspondence.
+ Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
+ Reacts to client requirements in a professional and efficient manner.
+ Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
+ Ability to understand and carry out general instructions in standard and multi-tasking situations.
+ Ability to solve problems in standard situations. Requires basic analytical skills.
+ Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet.
+ Ability to use work order system.
**Why CBRE**
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants **.**
**Applicant AI Use Disclosure**
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
This advertiser has chosen not to accept applicants from your region.

Event Planning Coordinator

Sydney, New South Wales Hyatt

Posted today

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Job Description

**Description:**
At Hyatt, care connects us. We believe in the power of belonging - of making people feel at home no matter where they are in the world. We turn trips into journeys, encounters into experiences and jobs into careers.
Ready to ramp up your career? We have an exciting opportunity for aFull Time **Event Planning Coordinator** to join our team at Australia's largest hotel.
Located adjacent to Darling Harbour in Sydney's Central Business District, Hyatt Regency Sydney is a haven of relaxation for the business or leisure traveler. Our property boasts 878 guestrooms, multiple dining experiences and event spaces.
**Benefits for working with Hyatt Include:**
+ After 90 days of service, 12 complimentary nights of accommodation globally with Hyatt (T&Cs apply)
+ Discounted accommodation for associates as well as friend and family
+ Rewards and recognition programs
+ Learning and development opportunities
+ Fully laundered uniform
+ Discounted city parking
+ The opportunity to join an international group with endless career opportunities
**The Role**
This is the perfect pathway for somebody in the hospitality industry looking to transition into an administrative role or for an up and coming go getter seeking hands on experience in the world of Event Planning. Working in a high volume environment amongst an experienced team, you will work closely to support both the established Event Planning team. As a key team member, you will be responsible for the administrative tasks including enquiry handling, dealing with the coordination of internal and external meetings, supporting with the preparation of reportsand be provided the opportunity to learn and develop your skills along the way.
**Responsibilities Include:**
+ Providing administrative support to the Event Sales and Planning team including maintaining adequate stock levels, processing POs, verifying invoice charges
+ Handling and responding to incoming calls and enquiries
+ The preparation of menu cards, name tags and event orders
+ Supporting the team with the generation of reports
+ Assisting with the preparation of proposals and event orders
+ Generating Banquet Order Forms for upcoming functions, meetings, conferences and events
**Our Ideal Candidate will possess:**
+ Prior experience in the hotel or event industry
+ Excellent organisational and time management skills
+ High attention to detail and holistic way of thinking
+ Efficiency in multitasking and prioritising tasks
+ Exceptional verbal and written communication skills
+ Ability to build collaborative relationships with team members and stakeholders
+ Pride in personal presentation and grooming
+ Full Australian working rights and the availability to work Monday to Friday
We nurture curiosity and your new role as Event Planning Coordinator will help you learn new skills that support your personal and professional development. Join Hyatt.
**Primary Location:** AU-NS-Sydney
**Organization:** Hyatt Regency Sydney
**Job Level:** Full-time
**Job:** Administrative
**Req ID:** SYD003045
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
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