12 Personal Assistant jobs in Australia

Are you an exceptionally organised and proactive individual with a keen eye for detail? We are seeking a highly capable Personal Assistant to provide comprehensive support to a busy executive based in Melbourne.

This pivotal role requires someone who can seamlessly manage a diverse range of responsibilities, anticipate needs, and maintain strict confidentiality. If you thrive in a fast-paced environment and possess excellent communication and administrative skills, we want to hear from you.

Requirements

Key Responsibilities:

Extensive calendar and diary management, including scheduling appointments and meetings.

Coordinating travel arrangements (domestic and international) and preparing itineraries.

Managing correspondence, emails, and phone calls with professionalism.

Preparing documents, presentations, and reports.

Assisting with personal errands and ad-hoc tasks as required.

Maintaining organised filing systems (digital and physical).

About You:

Exceptional organisational and time management skills with the ability to prioritise effectively.

Strong proficiency in Google Apps (G-mail, Docs, Sheets, Slides).

Impeccable written and verbal communication skills.

Proactive, adaptable, and a strong problem-solver.

Discreet, trustworthy, and able to maintain confidentiality at all times.

Benefits

What We Offer:

A challenging and rewarding role within a supportive environment.

Opportunity to work closely with a high-profile executive.

Competitive salary commensurate with experience.

Melbourne CBD location.

If you are ready to take on this exciting opportunity, please submit your resume and a cover letter outlining your relevant experience

Mygration Pty Ltd is engaged by our client Located in Moonta, SA, 5558 has engaged us to recruit a Full-time Personal Care Assistant for a base salary within the range of $76,550 to $78,500 per year, depending on skill level. In addition, overtime and penalty rates are also available plus superannuation.
br>About the Role:
We are seeking a compassionate and dedicated Personal Care Assistant to join a supportive team in Moonta, providing high-quality care to residents in an aged care setting. This is a full-time position offering stability, competitive remuneration, and the opportunity to make a meaningful difference in the lives of others.
Duties:
• Deliver exceptional personal care to residents in line with individual care plans. < r>• upport residents’ independence, dignity, and emotional wellbeing.
• M nitor and report changes in residents’ conditions or concerns regarding care.
• F ster positive relationships with residents, families, and colleagues. < r>• P rticipate in workplace safety and continuous improvement initiatives. < r>Skills & Experience Required:
• C rtificate III in Aged Care, Individual Support, or equivalent qualification. < r>• M nimum 1 year of full-time experience in a similar role. < r>• N IS Worker Screening Clearance (issued within the last 5 years) is preferable. < r>• U -to-date flu vaccination and full COVID-19 immunisation. < r>• S tisfactory police check with no disclosures. < r>• O n reliable transportation. < r>• S rong teamwork skills and a commitment to long-term employment. < r>Why You'll Love Working here:
• R warding work that makes a real difference in residents' lives < r>• O going training and professional development opportunities < r>• S pportive team culture with regular staff recognition < r>• M dern facilities with quality resources < r>• C reer growth potential within our organization < r>
How to Apply:
If you're passionate about quality aged care and meet the requirements, we'd love to hear from you!
*All successful applicants must comply with Aged Care Quality Standards and complete orientation training. *
Please submit your resume and a cover letter outlining your experience and why you'd be perfect for this role.

We are seeking a passionate Personal Assistant to support the Head of Home Care and Transformation in a full-time permanent role, based in Sydney CBD.

Applications close: 27 July 2025 Sunday

About the Role

• Full-time Permanent (38 hours per week)
• Base pay + salary packaging benefits up to $18,550 (pay less tax) + 12% superannuation
• Hybrid work model (3 days in Sydney CBD, 2 days WFH)

About the opportunity

The Personal Assistant to the Head of Home & Community Care (HACC) and Transformation in Seniors Services will provide administrative support to ensure the smooth operation of daily activities through efficient calendar management, travel coordination and communication handling. This role requires exceptional organisational skills, discretion and the ability to manage multiple priorities in fast-paced environment.

Key responsibilities:

• Oversee activities to ensure alignment with budget, policy, and financial targets.
• Manage complex diaries, travel, meetings, and communications for the Head of Home Care, ensuring seamless daily operations.
• Prepare and coordinate high-quality documents, agendas, minutes, and meeting logistics.
• Support digital transformation and contribute to streamlined processes across Uniting.
• Foster effective relationships with clients and external partners, enhancing Uniting’s reputation.
• Collaborate with teams to deliver projects, avoid duplication, and drive continuous improvement.
• Champion Uniting’s values, uphold professional standards, and contribute to a positive, inclusive team culture.
• Maintain a strong focus on health, safety, wellbeing, and quality management in all activities.
• Engage actively in professional development and performance feedback processes.

Qualifications and Experience:

Essential

• Minimum 3 years of experience as a personal assistant or similar administrative role.
• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Proficiency in Microsoft Office, Suite and calendar management tools.
• Ability to multitask and priorities effectively in a fast-paced environment.
• Strong attention to detail and accuracy.
• Professional demeanour and interpersonal skills.

Even Better

• Experience supporting senior executives or leadership teams.
• Knowledge of corporate policies and procedures.
• Event planning or coordination experience.
• Ability to adapt to changing priorities and work independently.
• Basic understanding of budgeting and expense tracking.
• Exposure to or understanding of the aged care or community services sector.

What we offer:

• Maximum allowable up to $8,550 salary packaging available (visit for more information).
• 500 referral bonus can be generously rewarded for referring a friend who joins Uniting.
• Extensive opportunities for professional growth across Uniting.
• Affordable access to Fitness Passport— discounted gym memberships to support your best life.
• Corporate discounts and cash-back programs with major retailers
• A supportive and inclusive and collaborative work environment.

p>Ready to apply?

We’d love to hear what drew you to Uniting and this opportunity. Please apply through the job portals.

p>For a confidential discussion about the role, please email Sarah from Uniting’s Talent Acquisition Team at for more information.

p>Employment with Uniting is subject to satisfactory background checks, which include National Police Checks and Reference Checks.

Who is Uniting?
When you’re part of Uniting NSW.ACT, you’re part of a diverse, purpose-led team of people who are really making a difference to the world around them.

Uniting leaders and employees work together to create a culture that is safe, inclusive and person-centred. We bring this to life every day through our values: compassionate, respectful, imaginative and bold.

Uniting acknowledges the continuing sovereignty and rich cultural diversity of Australia’s First Peoples. We pay our respects to all Elders – past, present, and emerging – and to all First Peoples on whose lands we live and work.

U iting is a Child Safe Organisation committed to promoting the safety, wellbeing and inclusion of children and young people.

Mygration Pty Ltd is engaged by our client Located in Meningie, SA, 5264 to recruit a skilled candidate for the following position: Personal Care Assistant for a base wage between $76,600- $78,600 per year, depending on skill level + Superannuation - Overtime and Penalty Rates are also available
br>ABOUT THIS ROLE:
Our client is a small community-based noted-for-profit home located in a small town of Meningie. Their modern, 30 bed home has a lovely outlook over the town and Lake. Our client is looking for an experienced Aged Care Registered Nurse to join the team focussed on ensuring an excellent quality of care to residents and by extension, their families.

DUTIES:

1. Deliver Exceptional Personal Care to Residents in Line with Individual Care Plans
• Helping residents with bathing, showering, and oral hygiene, ensuring comfort and dignity. < r>• upporting dressing and grooming, respecting personal choices (e.g., preferred clothing, hairstyle). < r>• A sisting with toileting and continence care, using appropriate aids (e.g., pads, commodes). < r>• A ding in mobility and transfers, using manual handling techniques and equipment (e.g., hoists, walkers). < r>• P oviding meal assistance, including feeding support, modified diets (e.g., pureed foods), and monitoring hydration. < r>• R viewing and adhering to individualized care plans developed by nurses or allied health professionals. < r>• A justing care approaches based on changing needs (e.g., increased support after a fall). < r>• D cumenting care provided and noting any unmet needs or concerns for follow-up. < r>
2. Support Residents’ Independence, Dignity, and Emotional Wellbeing < r>• All wing residents to do tasks independently (e.g., brushing teeth, washing hands) with minimal assistance. < r>• U ing motivational techniques (e.g., praise, encouragement) to boost confidence. < r>• E suring privacy during personal care (e.g., closing doors, using towels for coverage). < r>• U ing respectful language (e.g., asking permission before assisting). < r>• E gaging in meaningful conversations to reduce loneliness. < r>• R cognizing signs of depression or anxiety and reporting them to supervisors. < r>• F cilitating social interactions (e.g., encouraging participation in group activities). < r>
3. Maintain Compliance with Aged Care Standards, OH&S Policies, and Relevant Legislation
• E suring care aligns with dignity, choice, and quality of life principles. < r>• R porting any suspected abuse or neglect as per mandatory reporting laws. < r>• F llowing infection control protocols (e.g., hand hygiene, PPE use). < r>• A hering to safe manual handling to prevent resident or staff injuries. < r>• I entifying and reporting hazards (e.g., spills, faulty equipment). < r>• M intaining confidentiality of resident information. < r>• U derstanding consent and restraint policies (e.g., only using restraints if legally authorized). < r>
4. Monitor and Report Changes in Residents’ Conditions or Concerns Regarding Care < r>• Not ng appetite/weight loss, skin integrity (pressure sores), or mobility decline. < r>• M nitoring for signs of pain, infections (UTIs, wounds), or cognitive changes. < r>• U ing electronic or paper-based systems to log observations. < r>• E calating urgent concerns (e.g., sudden confusion, breathing difficulties) to nurses immediately. < r>• P rticipating in handover meetings to ensure continuity of care. < r>
5. Assist with Therapy Plans, Including Dementia and Behavioural Support Interventions
• A sisting with physiotherapy exercises (e.g., walking practice). < r>• E couraging participation in occupational therapy activities (e.g., puzzles, crafts). < r>• U ing validation techniques (e.g., reassuring confused residents). < r>• R directing agitation or aggression with calming strategies (e.g., music, walks). < r>• F llowing individual behaviour support plans (BSPs) for residents with complex needs. < r>
6. Foster Positive Relationships with Residents, Families, and Colleagues
• L arning their life stories, preferences, and routines for personalized care. < r>• P oviding updates on wellbeing while respecting privacy laws. < r>• A dressing concerns empathetically and directing them to appropriate staff. < r>• C llaborating in multidisciplinary teams (nurses, therapists, cleaners). < r>• R solving conflicts professionally and maintaining a positive work culture. < r>
7. Participate in Workplace Safety and Continuous Improvement Initiatives
• A tending fire drills, infection control training, and manual handling refreshers. < r>• R porting near-misses (e.g., a resident almost falling) to prevent future incidents. < r>
SKILLS & EXPERIENCE REQUIRED:
• C rtificate III in Aged Care, Individual Support, or equivalent qualification. < r>• M nimum 1 year of full-time experience in a similar role. < r>• N IS Worker Screening Clearance (issued within the last 5 years) is preferable. < r>• U -to-date flu vaccination and full COVID-19 immunisation. < r>• S tisfactory police check with no disclosures. < r>• O n reliable transportation. < r>• S rong teamwork skills and a commitment to long-term employment. < r>
How to Apply:
If you're passionate about quality aged care and meet the requirements, we'd love to hear from you!
*All successful applicants must comply with Aged Care Quality Standards and complete orientation training. *
Please submit your resume and a cover letter outlining your experience and why you'd be perfect for this role.

**Position Title:** Office Patient Assistant
**Reports to (position):** Dialysis Clinic Manager
**Primary purpose of the role:**
+ To provide high quality level of reception and secretarial services to the patients, and staff at the clinic in a caring and supportive manner.
+ To support the nursing staff in the dialysis clinic by performing non-clinical duties relating to direct and indirect and patient care.
**Key Responsibilities**
**General Administration**
+ Answer the switchboard in a courteous and professional manner.
+ Liaise with patients and their families in a compassionate manner.
+ Perform general clerical and administrative tasks as required i.e. filing, minute taking, agenda creation.
+ Responsible for petty cash dispersal and reconciliation.
+ Responsible for maintaining the levels of and ordering general office supplies.
+ Provides assistance with the quality improvement program.
+ Book ambulance transport for patients if required by the clinic.
+ Liaise with Doctors in booking patient appointments if required by the clinic.
+ Other duties and responsibilities as assigned.
**Billing Administration**
+ To admit and discharge patients within a centralized billing system.
+ To ensure that all necessary forms for new patients are completed and correctly loaded into the centralized billing system.
+ To conduct eligibility checks on all new patients with their Private Health Fund.
+ Prepare invoices and credit notes in relation to revenue generation.
+ Prepare and collate all required supporting documentation required to accompany invoices.
+ Undertake banking procedures for all cheque and cash payments.
+ Prepare and maintain an accurate record management system of all patient records.
+ Prepare and maintain reconciliation records.
+ Forward ISIS data to State related Health Commission on a monthly basis.
+ Forward HCP data to Private Health Funds on a monthly basis.
+ Assisting other clinics entering billing as required.
+ Assisting the Operations Manager in billing trouble shooting with clinics.
**Patient Service:**
+ Ensures cleanliness and neatness of patient treatment area, stockroom and medical devices as per clinic procedure.
+ Assists with the collection and distribution of basic food preparation and delivery of nutritional requirements to patients and visitors including ordering.
+ Maintains the stock levels of all consumables within the stock room and trolley/s as required for daily operation of the clinic.
+ Attends to the re-stocking of consumables in the stock room and trolley/s as required for daily operation of the clinic.
+ Manages the ordering of all stock and consumables for the operation of the clinic.
+ Confirms delivery of stock and cross checks inventory with documentation and forwards monthly stock take to the Purchasing Officer.
+ Maintains Clinical Manager database.
+ Ensures routine collection and appropriate disposal of linen, rubbish and contaminated waste.
+ Stamps pathology forms with Doctor's information and place in billing area.
+ Coordinates collection of blood samples by pathology lab, help spin blood before collection.
+ Participates in Quality Assurance activities as required by the Dialysis Clinic Manager.
+ Ensures/promotes a safe, secure and healthy working environment as detailed in the Occupational Health and Safety policy.
+ Engages in internal and external in-service activities to enhance / maintain skills and knowledge.
+ Assist nurses in lining machines if required by the clinic.
+ Liaise with Fresenius Kabi in organising patient medication and drugs if required by the clinic.
**Competencies (attitude, skills, typical qualifications & experience)**
**Essential:**
+ 3 years experience in a similar role.
+ Knowledge of Infection Control / Hygiene principles and implementation of this knowledge into daily practice.
+ Effective communication and interpersonal skills including the ability to operate within a multidisciplinary team.
+ Knowledge of Occupational Health and Safety as it relates to the role within the facility.
+ Demonstrated skills in food preparation and presentation.
+ Basic office skills, including filing and answering telephone enquiries.
+ Completion of a Patient Service Assistant Certificate or equivalent qualification.
+ Computer competence in MS Office.
+ Excellent Customer Service skills.
+ Effective communication and interpersonal skills including the ability to operate within a multidisciplinary team.
+ Demonstrated commitment to quality improvement initiatives.
+ Team player.
+ Work with confidentiality, discretion and maturity.

Position Title: Office Patient Assistant

Reports to (position): Dialysis Clinic Manager   

Primary purpose of the role:      

• To provide high quality level of reception and secretarial services to the patients, and staff at the clinic in a caring and supportive manner.
• To support the nursing staff in the dialysis clinic by performing non-clinical duties relating to direct and indirect and patient care. 

Key Responsibilities

General Administration

• Answer the switchboard in a courteous and professional manner.
• Liaise with patients and their families in a compassionate manner.
• Perform general clerical and administrative tasks as required i.e. filing, minute taking, agenda creation.
• Responsible for petty cash dispersal and reconciliation.
• Responsible for maintaining the levels of and ordering general office supplies.
• Provides assistance with the quality improvement program.
• Book ambulance transport for patients if required by the clinic.
• Liaise with Doctors in booking patient appointments if required by the clinic.
• Other duties and responsibilities as assigned.

Billing Administration

• To admit and discharge patients within a centralized billing system.
• To ensure that all necessary forms for new patients are completed and correctly loaded into the centralized billing system.
• To conduct eligibility checks on all new patients with their Private Health Fund.
• Prepare invoices and credit notes in relation to revenue generation.
• Prepare and collate all required supporting documentation required to accompany invoices.
• Undertake banking procedures for all cheque and cash payments. 
• Prepare and maintain an accurate record management system of all patient records.
• Prepare and maintain reconciliation records.
• Forward ISIS data to State related Health Commission on a monthly basis.
• Forward HCP data to Private Health Funds on a monthly basis.  
• Assisting other clinics entering billing as required.
• Assisting the Operations Manager in billing trouble shooting with clinics.

Patient Service:

• Ensures cleanliness and neatness of patient treatment area, stockroom and medical devices as per clinic procedure.
• Assists with the collection and distribution of basic food preparation and delivery of nutritional requirements to patients and visitors including ordering.
• Maintains the stock levels of all consumables within the stock room and trolley/s as required for daily operation of the clinic.
• Attends to the re-stocking of consumables in the stock room and trolley/s as required for daily operation of the clinic.
• Manages the ordering of all stock and consumables for the operation of the clinic.
• Confirms delivery of stock and cross checks inventory with documentation and forwards monthly stock take to the Purchasing Officer.
• Maintains Clinical Manager database.
• Ensures routine collection and appropriate disposal of linen, rubbish and contaminated waste.
• Stamps pathology forms with Doctor’s information and place in billing area.
• Coordinates collection of blood samples by pathology lab, help spin blood before collection.
• Participates in Quality Assurance activities as required by the Dialysis Clinic Manager.
• Ensures/promotes a safe, secure and healthy working environment as detailed in the Occupational Health and Safety policy.
• Engages in internal and external in-service activities to enhance / maintain skills and knowledge.
• Assist nurses in lining machines if required by the clinic.
• Liaise with Fresenius Kabi in organising patient medication and drugs if required by the clinic.

Competencies (attitude, skills, typical qualifications & experience)

Essential:   

• 3 years experience in a similar role.
• Knowledge of Infection Control / Hygiene principles and implementation of this knowledge into daily practice.
• Effective communication and interpersonal skills including the ability to operate within a multidisciplinary team.
• Knowledge of Occupational Health and Safety as it relates to the role within the facility.
• Demonstrated skills in food preparation and presentation.
• Basic office skills, including filing and answering telephone enquiries.
• Completion of a Patient Service Assistant Certificate or equivalent qualification.
• Computer competence in MS Office.
• Excellent Customer Service skills.
• Effective communication and interpersonal skills including the ability to operate within a multidisciplinary team.
• Demonstrated commitment to quality improvement initiatives.
• Team player.
• Work with confidentiality, discretion and maturity.

   Essential:   

• 3 years experience in a similar role.
• Knowledge of Infection Control / Hygiene principles and implementation of this knowledge into daily practice.
• Effective communication and interpersonal skills including the ability to operate within a multidisciplinary team.
• Knowledge of Occupational Health and Safety as it relates to the role within the facility.
• Demonstrated skills in food preparation and presentation.
• Basic office skills, including filing and answering telephone enquiries.
• Completion of a Patient Service Assistant Certificate or equivalent qualification.
• Computer competence in MS Office.
• Excellent Customer Service skills.
• Effective communication and interpersonal skills including the ability to operate within a multidisciplinary team.
• Demonstrated commitment to quality improvement initiatives.
• Team player.
• Work with confidentiality, discretion and maturity.

General Administration

• Answer the switchboard in a courteous and professional manner.
• Liaise with patients and their families in a compassionate manner.
• Perform general clerical and administrative tasks as required i.e. filing, minute taking, agenda creation.
• Responsible for petty cash dispersal and reconciliation.
• Responsible for maintaining the levels of and ordering general office supplies.
• Provides assistance with the quality improvement program.
• Book ambulance transport for patients if required by the clinic.
• Liaise with Doctors in booking patient appointments if required by the clinic.
• Other duties and responsibilities as assigned.

Billing Administration

• To admit and discharge patients within a centralized billing system.
• To ensure that all necessary forms for new patients are completed and correctly loaded into the centralized billing system.
• To conduct eligibility checks on all new patients with their Private Health Fund.
• Prepare invoices and credit notes in relation to revenue generation.
• Prepare and collate all required supporting documentation required to accompany invoices.
• Undertake banking procedures for all cheque and cash payments. 
• Prepare and maintain an accurate record management system of all patient records.
• Prepare and maintain reconciliation records.
• Forward ISIS data to State related Health Commission on a monthly basis.
• Forward HCP data to Private Health Funds on a monthly basis.  
• Assisting other clinics entering billing as required.
• Assisting the Operations Manager in billing trouble shooting with clinics.

Patient Service:

• Ensures cleanliness and neatness of patient treatment area, stockroom and medical devices as per clinic procedure.
• Assists with the collection and distribution of basic food preparation and delivery of nutritional requirements to patients and visitors including ordering.
• Maintains the stock levels of all consumables within the stock room and trolley/s as required for daily operation of the clinic.
• Attends to the re-stocking of consumables in the stock room and trolley/s as required for daily operation of the clinic.
• Manages the ordering of all stock and consumables for the operation of the clinic.
• Confirms delivery of stock and cross checks inventory with documentation and forwards monthly stock take to the Purchasing Officer.
• Maintains Clinical Manager database.
• Ensures routine collection and appropriate disposal of linen, rubbish and contaminated waste.
• Stamps pathology forms with Doctor’s information and place in billing area.
• Coordinates collection of blood samples by pathology lab, help spin blood before collection.
• Participates in Quality Assurance activities as required by the Dialysis Clinic Manager.
• Ensures/promotes a safe, secure and healthy working environment as detailed in the Occupational Health and Safety policy.
• Engages in internal and external in-service activities to enhance / maintain skills and knowledge.
• Assist nurses in lining machines if required by the clinic.
• Liaise with Fresenius Kabi in organising patient medication and drugs if required by the clinic.

Job Description:
McDonald's Australia is the largest quick service restaurant operation in the country. Fondly known as "Macca's", we have been a household name in Australia for over 50 years, we believe that our customers are the heart and soul of everything we do and make it our mission to make every moment count! As an employer of choice winner time and time again, working with us means taking pride and having fun along the way; while growing and developing your career in a dynamic and supportive environment.
Could you be our next Team Assistant/Office Support?
As a Team Assistant/Office Support for our Ascot office, you'll be at the heart of the WA market energy, supporting our Regional Director and various departmental teams to ensure our office operations run as smoothly as our drive-thru lanes! This role is perfect for someone who is highly organized, proactive, and eager to support our dynamic team. If this sounds like you, get your application in before COB Monday 21 July.
What can you expect on a day-to-day basis?
Office Administration:
+ Be the maestro of the office, managing records, supplies, and dispatch with finesse
+ Take the lead as the Office Manager, managing general administrative duties and overseeing day-to-day office operations
+ Support the processes of onboarding and offboarding new and exiting team members.
+ Oracle & Concur accounts payable as well as budget management for the WA/SA office
+ Don the hat of Chief Warden and oversee Health and Safety (WHS) protocols as guided by our Safety Team, ensuring our workplace complies with the highest standards
+ Looking after maintenance duties, ensuring a seamless and efficient office environment for all team members
South-West (WA + SA) Leadership and Operations Support:
+ From coordinating travel arrangements to managing calendas, you'll be the go-to person for our WA Leadership Team
+ Provide clerical support for meetings, ensuring that the gatherings of our leaders are well-documented and orchestrated
+ Handling Franchise Charge Outs, Licensee Service Awards, and Licensee Business Reviews & Rewrites
Recognition & Events:
+ Bring joy to the office by organising staff outings, corporate service awards, and other exciting events
+ Liaise with fellow Team Assistants to ensure seamless collaboration and a shared magical energy throughout the system
Your keys to success:
+ 1-2 years in a similar role, showcasing your prowess as an Office Administrator or Executive Assistant
+ Confident in diary management and travel bookings
+ Your tech-savvy nature lets you navigate through meeting connection challenges
+ A positive, proactive, and curious mindset
+ You embrace change, seek improvements, and are always ready to learn
+ Your written and verbal skills are top-notch, and you build relationships faster than we serve our famous fries!
Relish in the Macca's difference when you join the Golden Arches:
+ Competitive Remuneration Package. We offer a total reward package of base salary and target incentive plan (bonus).
+ 5 Weeks of Annual Leave. Switch off and recharge or explore your passions outside of work with an additional week of annual leave each calendar year.
+ Highly Flexible Work Environment. Our teams have embraced a hybrid working model, balancing working remotely and connecting in the office to support our people and how they best add value.
+ Birthday & Volunteer Leave. Enjoy a day-off during your birthday month and 3 days annually to volunteer for a registered charity you are passionate about.
+ Ongoing Professional Development. We are committed to developing our people by investing in leadership programs and a world class learning and development offering that propel you to achieve your career goals.
+ Macca's Staff Discount & Retail Discounts. Enjoy discounted Macca's at any restaurant across Australia and access to hundreds of retail discounts.
+ Access To Our 24/7 Wellbeing Partner (Sonder) For You & Your Immediate Family. Using the Sonder app, access free and confidential safety, medical and mental health support via chat or phone with accredited professionals.
+ A Fun & Vibrant Culture. Immerse yourself in local and Macca's only events and experiences from day one of working with us.
As an equal opportunity employer, we strongly encourage applications from people of all backgrounds, ethnicities, cultures and experiences. We strive to make every moment through the recruitment process a feel-good moment for everyone. Let us know if we can provide any reasonable accommodations to enable you to participate in the job application and interview process, if you'd like to note your pronouns or have suggestions for how we can improve in this space.
Requsition ID: 1745

**Job Description Summary**
The Fleet & Administrative Support Officer opportunity provides exposure to various business functions across GE HealthCare (GEHC). This role will support specific operations for GECH such as managing the Tool of Trade fleet of vehicles. In addition to managing the fleet this role will provide support with cross business activities such as facilities and administration support to the broader Leadership team.
The primary responsibility of managing the fleet of company vehicles includes the administration of the fleet lifecycle from point of allocation to the end of lease. This position liaises closely with People Leaders and their employees across Australia & New Zealand and is the GEHC point of contact for the Fleet partner.
This position requires an energetic, self-motivated and confident individual with a broad range of skills who can proactively manage multiple tasks while collaborating with internal and external stakeholders.
This position will report to the EA to the CEO & Team Leader.
**Job Description**
**Responsibilities include (not limited to):**
**Fleet Management & Operations**
+ Develop and implement standard fleet management processes across Australia & New Zealand.
+ Oversee vehicle allocation, replacements, lease reviews, and accident repairs.
+ Ensure compliance with Health & Safety standards in collaboration with EHS teams.
+ Manage vehicle returns and coordinate safe storage using the Return Checklist.
**Stakeholder Support & Communication**
+ Serve as the primary contact for the Fleet Provider and internal stakeholders.
+ Support business leaders and employees with fleet-related queries and communications.
+ Liaise with leaders on vehicle availability for new starters and reallocation of used vehicles.
**Reporting & Compliance**
+ Analyse fleet costs and identify savings opportunities.
+ Conduct quarterly reviews of driver activity and fuel audits to ensure policy compliance.
+ Prepare fleet data reports and participate in quarterly reviews with providers and business leaders.
**Administrative & Invoice Processing**
+ Maintain fleet documentation and update provider systems as needed.
+ Assist with budget management and verify invoices before processing payments.
+ Project work related to cross business facilities, this may include things such as office moves or facilitation of parking access
+ Other cross business-related projects that may occur
**Quality Specific Goals:**
+ Be aware of and comply with the GEHC Quality Manual, Quality Management System, Quality Management Policy, Quality Goals, and applicable laws and regulations as they apply to this job type/position.
+ Complete all planned Quality & Compliance training within the defined deadlines.
+ Identify and report any and all customer quality or compliance concerns immediately to the Quality Organization.
**Qualifications & Requirements**
+ Experience in managing, or having exposure to Company vehicles or Fleet operations
+ Intermediate skills in Microsoft Office suite (Outlook, Word, Excel)
+ Strong budget administration experience, ideally experience with online procurement and payment systems, compliance and database management.
+ Strong and demonstrable interpersonal skills / customer relationship management abilities
**Desired Characteristics**
+ Exceptional organisational skills combined with attention to detail and an ability to multi-task in an environment of changing priorities.
+ Demonstrated experience in scheduling and planning
+ Proven capability in problem-solving and process improvement
+ High attention to detail
+ Self-Motivated, self-directed, and value-driven working style with the ability to be a partner / collaborator" to ensure cost effectiveness of the fleet
+ Ability to plan and organize work requirements effectively using proven personal time management, planning, reasoning and prioritizing skills
+ Strong ability to communicate with internal customer in an "easy to understand" manner
+ High work standards, quality, strong work ethic
+ Handling confidential and sensitive information with discretion.
**Additional Information**
**Relocation Assistance Provided:** No