15 Personal Assistant jobs in Australia

Mygration Pty Ltd is engaged by our client Located in Moonta, SA, 5558 has engaged us to recruit a Full-time Personal Care Assistant for a base salary within the range of $76,550 to $78,500 per year, depending on skill level. In addition, overtime and penalty rates are also available plus superannuation.
br>About the Role:
We are seeking a compassionate and dedicated Personal Care Assistant to join a supportive team in Moonta, providing high-quality care to residents in an aged care setting. This is a full-time position offering stability, competitive remuneration, and the opportunity to make a meaningful difference in the lives of others.
Duties:
• Deliver exceptional personal care to residents in line with individual care plans. < r>• upport residents’ independence, dignity, and emotional wellbeing.
• M nitor and report changes in residents’ conditions or concerns regarding care.
• F ster positive relationships with residents, families, and colleagues. < r>• P rticipate in workplace safety and continuous improvement initiatives. < r>Skills & Experience Required:
• C rtificate III in Aged Care, Individual Support, or equivalent qualification. < r>• M nimum 1 year of full-time experience in a similar role. < r>• N IS Worker Screening Clearance (issued within the last 5 years) is preferable. < r>• U -to-date flu vaccination and full COVID-19 immunisation. < r>• S tisfactory police check with no disclosures. < r>• O n reliable transportation. < r>• S rong teamwork skills and a commitment to long-term employment. < r>Why You'll Love Working here:
• R warding work that makes a real difference in residents' lives < r>• O going training and professional development opportunities < r>• S pportive team culture with regular staff recognition < r>• M dern facilities with quality resources < r>• C reer growth potential within our organization < r>
How to Apply:
If you're passionate about quality aged care and meet the requirements, we'd love to hear from you!
*All successful applicants must comply with Aged Care Quality Standards and complete orientation training. *
Please submit your resume and a cover letter outlining your experience and why you'd be perfect for this role.

We are seeking a passionate Personal Assistant to support the Head of Home Care and Transformation in a full-time permanent role, based in Sydney CBD.

Applications close: 27 July 2025 Sunday

About the Role

• Full-time Permanent (38 hours per week)
• Base pay + salary packaging benefits up to $18,550 (pay less tax) + 12% superannuation
• Hybrid work model (3 days in Sydney CBD, 2 days WFH)

About the opportunity

The Personal Assistant to the Head of Home & Community Care (HACC) and Transformation in Seniors Services will provide administrative support to ensure the smooth operation of daily activities through efficient calendar management, travel coordination and communication handling. This role requires exceptional organisational skills, discretion and the ability to manage multiple priorities in fast-paced environment.

Key responsibilities:

• Oversee activities to ensure alignment with budget, policy, and financial targets.
• Manage complex diaries, travel, meetings, and communications for the Head of Home Care, ensuring seamless daily operations.
• Prepare and coordinate high-quality documents, agendas, minutes, and meeting logistics.
• Support digital transformation and contribute to streamlined processes across Uniting.
• Foster effective relationships with clients and external partners, enhancing Uniting’s reputation.
• Collaborate with teams to deliver projects, avoid duplication, and drive continuous improvement.
• Champion Uniting’s values, uphold professional standards, and contribute to a positive, inclusive team culture.
• Maintain a strong focus on health, safety, wellbeing, and quality management in all activities.
• Engage actively in professional development and performance feedback processes.

Qualifications and Experience:

Essential

• Minimum 3 years of experience as a personal assistant or similar administrative role.
• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Proficiency in Microsoft Office, Suite and calendar management tools.
• Ability to multitask and priorities effectively in a fast-paced environment.
• Strong attention to detail and accuracy.
• Professional demeanour and interpersonal skills.

Even Better

• Experience supporting senior executives or leadership teams.
• Knowledge of corporate policies and procedures.
• Event planning or coordination experience.
• Ability to adapt to changing priorities and work independently.
• Basic understanding of budgeting and expense tracking.
• Exposure to or understanding of the aged care or community services sector.

What we offer:

• Maximum allowable up to $8,550 salary packaging available (visit for more information).
• 500 referral bonus can be generously rewarded for referring a friend who joins Uniting.
• Extensive opportunities for professional growth across Uniting.
• Affordable access to Fitness Passport— discounted gym memberships to support your best life.
• Corporate discounts and cash-back programs with major retailers
• A supportive and inclusive and collaborative work environment.

p>Ready to apply?

We’d love to hear what drew you to Uniting and this opportunity. Please apply through the job portals.

p>For a confidential discussion about the role, please email Sarah from Uniting’s Talent Acquisition Team at for more information.

p>Employment with Uniting is subject to satisfactory background checks, which include National Police Checks and Reference Checks.

Who is Uniting?
When you’re part of Uniting NSW.ACT, you’re part of a diverse, purpose-led team of people who are really making a difference to the world around them.

Uniting leaders and employees work together to create a culture that is safe, inclusive and person-centred. We bring this to life every day through our values: compassionate, respectful, imaginative and bold.

Uniting acknowledges the continuing sovereignty and rich cultural diversity of Australia’s First Peoples. We pay our respects to all Elders – past, present, and emerging – and to all First Peoples on whose lands we live and work.

U iting is a Child Safe Organisation committed to promoting the safety, wellbeing and inclusion of children and young people.

Mygration Pty Ltd is engaged by our client Located in Meningie, SA, 5264 to recruit a skilled candidate for the following position: Personal Care Assistant for a base wage between $76,600- $78,600 per year, depending on skill level + Superannuation - Overtime and Penalty Rates are also available
br>ABOUT THIS ROLE:
Our client is a small community-based noted-for-profit home located in a small town of Meningie. Their modern, 30 bed home has a lovely outlook over the town and Lake. Our client is looking for an experienced Aged Care Registered Nurse to join the team focussed on ensuring an excellent quality of care to residents and by extension, their families.

DUTIES:

1. Deliver Exceptional Personal Care to Residents in Line with Individual Care Plans
• Helping residents with bathing, showering, and oral hygiene, ensuring comfort and dignity. < r>• upporting dressing and grooming, respecting personal choices (e.g., preferred clothing, hairstyle). < r>• A sisting with toileting and continence care, using appropriate aids (e.g., pads, commodes). < r>• A ding in mobility and transfers, using manual handling techniques and equipment (e.g., hoists, walkers). < r>• P oviding meal assistance, including feeding support, modified diets (e.g., pureed foods), and monitoring hydration. < r>• R viewing and adhering to individualized care plans developed by nurses or allied health professionals. < r>• A justing care approaches based on changing needs (e.g., increased support after a fall). < r>• D cumenting care provided and noting any unmet needs or concerns for follow-up. < r>
2. Support Residents’ Independence, Dignity, and Emotional Wellbeing < r>• All wing residents to do tasks independently (e.g., brushing teeth, washing hands) with minimal assistance. < r>• U ing motivational techniques (e.g., praise, encouragement) to boost confidence. < r>• E suring privacy during personal care (e.g., closing doors, using towels for coverage). < r>• U ing respectful language (e.g., asking permission before assisting). < r>• E gaging in meaningful conversations to reduce loneliness. < r>• R cognizing signs of depression or anxiety and reporting them to supervisors. < r>• F cilitating social interactions (e.g., encouraging participation in group activities). < r>
3. Maintain Compliance with Aged Care Standards, OH&S Policies, and Relevant Legislation
• E suring care aligns with dignity, choice, and quality of life principles. < r>• R porting any suspected abuse or neglect as per mandatory reporting laws. < r>• F llowing infection control protocols (e.g., hand hygiene, PPE use). < r>• A hering to safe manual handling to prevent resident or staff injuries. < r>• I entifying and reporting hazards (e.g., spills, faulty equipment). < r>• M intaining confidentiality of resident information. < r>• U derstanding consent and restraint policies (e.g., only using restraints if legally authorized). < r>
4. Monitor and Report Changes in Residents’ Conditions or Concerns Regarding Care < r>• Not ng appetite/weight loss, skin integrity (pressure sores), or mobility decline. < r>• M nitoring for signs of pain, infections (UTIs, wounds), or cognitive changes. < r>• U ing electronic or paper-based systems to log observations. < r>• E calating urgent concerns (e.g., sudden confusion, breathing difficulties) to nurses immediately. < r>• P rticipating in handover meetings to ensure continuity of care. < r>
5. Assist with Therapy Plans, Including Dementia and Behavioural Support Interventions
• A sisting with physiotherapy exercises (e.g., walking practice). < r>• E couraging participation in occupational therapy activities (e.g., puzzles, crafts). < r>• U ing validation techniques (e.g., reassuring confused residents). < r>• R directing agitation or aggression with calming strategies (e.g., music, walks). < r>• F llowing individual behaviour support plans (BSPs) for residents with complex needs. < r>
6. Foster Positive Relationships with Residents, Families, and Colleagues
• L arning their life stories, preferences, and routines for personalized care. < r>• P oviding updates on wellbeing while respecting privacy laws. < r>• A dressing concerns empathetically and directing them to appropriate staff. < r>• C llaborating in multidisciplinary teams (nurses, therapists, cleaners). < r>• R solving conflicts professionally and maintaining a positive work culture. < r>
7. Participate in Workplace Safety and Continuous Improvement Initiatives
• A tending fire drills, infection control training, and manual handling refreshers. < r>• R porting near-misses (e.g., a resident almost falling) to prevent future incidents. < r>
SKILLS & EXPERIENCE REQUIRED:
• C rtificate III in Aged Care, Individual Support, or equivalent qualification. < r>• M nimum 1 year of full-time experience in a similar role. < r>• N IS Worker Screening Clearance (issued within the last 5 years) is preferable. < r>• U -to-date flu vaccination and full COVID-19 immunisation. < r>• S tisfactory police check with no disclosures. < r>• O n reliable transportation. < r>• S rong teamwork skills and a commitment to long-term employment. < r>
How to Apply:
If you're passionate about quality aged care and meet the requirements, we'd love to hear from you!
*All successful applicants must comply with Aged Care Quality Standards and complete orientation training. *
Please submit your resume and a cover letter outlining your experience and why you'd be perfect for this role.

This is a Executive Assistant role with VenueNow based in Crows Nest, NSW, AU
== VenueNow ==

Role Seniority - junior

More about the Executive Assistant role at VenueNow

We’re looking for a highly organised and proactive assistant to help streamline operations, reduce admin load, and keep the CEO and wider team focused on growth. This is a part-time role (approx 24-30 hours per week) with a mix of admin, operations, and strategic support.

Immediate Start + Up to $55K Package + Fast Paced Startup + Hybrid Flex Work + Walking Distance to Crows Nest Metro

Responsibilities

• Manage CEO’s inbox, calendar, and communications.

• Capture meeting notes, assign tasks, and update project management tools.

• Maintain and improve workflows in HubSpot and other systems.

• Create and update reports, processes, and documentation.

• Keep the team accountable by following up on tasks and deadlines.

• Provide ad-hoc support, including research, errands, and organisation.

• Organise team activities, travel, and other internal and external engagements.

• Act as a thought partner — helping prioritise and provide structure to the CEO and senior team.

Requirements

• Strong organisational and time-management skills.

• Experience with project management tools (e.g., Asana, ClickUp, Notion).

• Familiarity with HubSpot or similar CRM.

• Excellent written and verbal communication.

• Able to work independently, with a proactive and solution-oriented mindset.

• Startup experience a plus!

Why You’ll Love It Here

• Flexible and Part-time (~20–30 hrs/week between 9am-5.30pm Monday to Friday)

• Hybrid Work - Currently WFH Wed and Fri, remaining days in the office

• Work in a fun office with a driven team

• Close to Crows Nest Metro and St Leonards Train station (2-5min walk)

• Be a part of an exciting & funded startup with global aspirations

• Work for a company that puts people first and a team that loves what they do

Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the VenueNow team will be there to support your growth.

**Additional Information** Maternity Cover contract
**Job Number** 25130740
**Job Category** Administrative
**Location** The Westin Perth, 480 Hay Street, Perth, Western Australia, Australia, 6000VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Management
**Who we are**
The Westin Perth is a rejuvenating haven with luxury accommodation and 5-star amenities located in Perth's city centre. The Westin Perth provides a refreshing location for mindful meetings or inspiring events.
The hotel's 368 guest rooms include ten Club Suites, eight Westin Suites, five Executive Suites and one Presidential Suite. More than 2,300 square meters of versatile event space equipped with cutting-edge technology, including a Grand Ballroom.
**Your role**
Reporting to the General Manager, you will assist with the organisation of the Executive office, liaise with Senior leadership and coordinate General Manager's schedule. This role will have a strong focus on administration support and overall organisation.
This is the perfect opportunity for a passionate individual to make a difference as the hotel transforms and expands. Beyond the day-to-day responsibilities, this role has the power to own and influence ways of working through continuous improvement initiatives.
**What we're looking for?**
You are an enthusiastic and motivated individual who loves hospitality and the vibrant hotel environment. You are a multi-tasker and can work independently, performing a wide range of complex and confidential administrative duties to support General Manager.
In this role, you will act in a **one-on-one capacity as a true right-hand support** to the hotel's General Manager to help maximise their time and efficiency by providing organisational support to assist with prioritisation, engagement and execution of the General Manager's duties.
**_This is a maternity leave cover role and is expected to start in mid to late October with a duration being 12 months._**
**Your key responsibilities will include the following:**
+ Comprehensive inbox and diary management, filtering customer enquiries, investigating issues and liaising with customers, suppliers, and internal stakeholders to help achieve speedy resolutions and outcomes.
+ Assemble executive reports for owners and area teams,
+ Schedule and prepare meetings and document minutes and action items accordingly.
+ Administrative support to the ANZP Business Council Chairperson (General Manager).
+ Owner's communication, including accommodation bookings and any other arrangements required for their stay.
+ Ensuring VIP amenity requests from General Manager are handled promptly.
**Your keys to success**
+ **Proven experience in an administration** or office coordinator role
+ **Exceptional organisational and time management skills** - You are exceptionally organised and have strong time management skills with the ability to plan and anticipate the General Manager's needs.
+ **Proactive and highly adaptable with high attention to detail** - You will have a proactive approach to your work and be able to work calmly under pressure to manage competing deadlines. Your high accuracy and attention to detail will help you thrive in delivering high-quality business outcomes.
+ **Proficiency in Microsoft Office** - including Word, Excel, PowerPoint, Teams and Social Media applications and software packages
+ **Effective communication skills** - You are a strong communicator with a natural ability to connect with various stakeholders in written and verbal forms, as well as an ability to unite and engage teams.
+ **Exceptional relationship and stakeholder management skills** - You are comfortable communicating in all situations, be it face-to-face meetings with Senior Executives internally and externally, meeting and attending to customers in the office or official duties or public speaking at company events.
+ Full Time Australian Working rights
**What you will enjoy**
Marriott's "Life. With the Works" offers a portfolio of benefits so you can experience greater freedom to redefine a work-life balance that meets your needs. With more leave, more benefits, and more perks. Including:
+ Flexible working
+ Parental leave, Birthday leave, and Long service leave portability across all 30 Marriott Brands
+ Enhanced superannuation
+ Travel & stay benefits, including eligibility into our Bonvoy loyalty program
+ Incentive, recognition, and well-being programs
+ Excellent career growth and learning opportunities
+ Access to EAP Services
We look forward to receiving your applications.
Only shortlisted candidates shall be contacted.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
At Westin, we are committed to empowering guests to regain control and enhance their well-being when they need it most while traveling, ensuring they can be the best version of themselves. To achieve the brand mission of becoming the preeminent wellness brand in hospitality, we need passionate and engaged associates to bring the brand's unique programming to life. We want our associates to embrace their own well-being practices both on and off property. You are the ideal Westin candidate if you are passionate; you are active and take pride in how you maintain your well-being; you are optimistic; you are adventurous. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing globalteam, and **become** the best version of you.

Executive Assistant
Job ID
229876
Posted
30-Jul-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Melbourne - Victoria - Australia
**Elevate your skills with a global real estate firm**
**Work as part of a diverse and collaborative team**
**Office culture like no other - genuine progression**
**Melbourne | Land of the Wurundjeri people**
CBRE is currently in search of an exceptional individual to join our team as an Executive Assistant within the Metropolitan Investment Sales team. This role is based in our Melbourne office and offers a unique opportunity to provide dedicated support to the Head of Metropolitan Investment Sales. The ideal candidate will be a seasoned professional with a strong understanding of company processes, policies, and procedures. This individual will be responsible for managing the day-to-day operations of the IP Metro function, providing administrative support, and ensuring seamless execution of tasks and projects.
**Job Responsibilities:**
+ As an Executive Assistant, your primary responsibility will be to provide comprehensive executive support to the Head of Metropolitan Investment Sales, as well as broader team support as required. This includes calendar and inbox management, coordinating meetings, preparing agendas, and taking accurate minutes, and coordination of travel & event bookings as well as liaising with HR and IT for new starter setups and onboarding.
+ Provide the operational and business administration support relating to the interim measures associated with M&A.
+ You will be responsible for reconciling expenses, processing invoices, distributing communications, and handling any ad hoc financial tasks that may arise, ensuring financial administration is carried out efficiently.
+ As part of your role as an Executive Assistant, you will also be responsible for maintaining an accurate and up-to-date client and opportunity database using Salesforce.
+ In this position, you will have extensive engagement and interaction with both internal and external clients and stakeholders. You will also have the opportunity to liaise with executive leaders and their teams, building strong relationships.
**So, what's in it for you?**
+ Working alongside an experienced and established team & leader.
+ Our company is diverse and so are the opportunities for professional and career development.
+ A range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days. 
+ We are proud to be certified as a Family Inclusive Workplace in Australia. This is a great recognition to our different policies, programs and benefits which help us build a great family friendly workplace culture.
+ We offer a range of networking groups, committees and programs including , Women in Property, NextGen, Pacific & State DEI Committees, MamasThrive Program, ParentHub, Femme FM Program, Fee-Earning Women @ CBRE, First Nations Employee Group, Graduate Program, and more!
**About us:**
CBRE is the world's leading & largest commercial real estate services & investment firm; a growing & visionary organisation, comprised of the best & brightest professionals. Creating the real estate solutions of tomorrow, so businesses & people thrive. We work in every dimension of commercial real estate.  
Our mission is to realise the potential in all the businesses & people we work with, so that together we can create the real estate solutions of the future. We are driven by the entrepreneurial spirit of our people & the diverse needs of our clients. We are invested in the development & unique needs of our diverse employees & strive to create an inclusive environment that allows our employee to bring their full selves to work. 
**Can we inspire you to join us?**
At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.
We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.
We welcome and encourage First Nations People to apply.
Be inspired to elevate your career to new heights.
Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.
We look forward to hearing from you! **#WeAreCBRE**
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

Location: ort Broughton, SA, 5522
Full-Time: Immediate start br>Reports to: Aged Care Facility Manager
Job Title: Personal Care Assistant
Salary range: $76,600 - $80,000 + Superannuation
Job Closure date: 30 days

About the Role:
Our client is a highly respected aged care provider in the Port Broughton region, renowned for its person-centred approach and commitment to enhancing the quality of life for seniors. With a strong reputation for compassionate care and modern, homelike facilities, they provide a supportive environment where residents are treated with dignity, respect, and individuality. We are seeking a full-time Personal Care Assistant to join their dedicated care team.
This is an opportunity to work in a well-resourced facility that values both its residents and staff, offering long-term career stability and the chance to make a profound difference in the lives of elderly individuals. In this role, you will provide hands-on personal care while fostering meaningful connections with residents, ensuring their physical, emotional, and social wellbeing is prioritised. You’ll be part of a collaborative team that upholds the highest standards of aged care, with ongoing training and professional development to support your growth in the sector. < r>
Key Duties & Responsibilities:

Resident-Centred Care & Support:
• Deliver high-quality personal care, including assistance with bathing, dressing, mobility, and mealtime support, tailored to each resident’s individual care plan.
• Provide emotional support and companionship, engaging residents in meaningful conversations and recreational activities. < r>• Assist with specialised care needs, including dementia support, palliative care, and behavioural interventions under the guidance of registered nurses. < r>
Health Monitoring & Documentation:
• Observe and report any changes in residents' physical or emotional condition to senior staff in a timely manner. < r>• Accurately document care provided and contributed to care plan reviews to ensure resident needs are continuously met. < r>• Support therapy and wellness programs, including gentle exercises, cognitive stimulation activities, and social outings. < r>
Safety & Compliance:
• Adhere strictly to infection control protocols, workplace health & safety policies, and Aged Care Quality Standards. < r>• Maintain a clean and hazard-free environment, ensuring resident rooms and communal areas meet hygiene standards. < r>• Participate in emergency response procedures, including fire drills and first aid interventions when required. < r>
Team Collaboration & Communication:
• Build trusting relationships with residents’ families, providing updates on care and addressing concerns with empathy and professionalism.
• Contribute to continuous improvement initiatives by sharing feedback and participating in staff meetings and training sessions. < r>
Skills & Experience Required:
• Certificate III in Aged Care, Individual Support, or equivalent qualification. < r>• Minimum 1 year of full-time experience in a similar role. < r>• NDIS Worker Screening Clearance (issued within the last 5 years) is preferable. < r>• Up-to-date flu vaccination and full COVID-19 immunisation. < r> Satisfactory police check with no disclosures.
• Own reliable transportation. < r>• Strong teamwork skills and a commitment to long-term employment. < r>
Why You'll Love Working here:
• Rewarding work that makes a real difference in residents' lives < r>• Ongoing training and professional development opportunities < r>• Supportive team culture with regular staff recognition < r>• Modern facilities with quality resources < r>• Career growth potential within our organization < r>
How to Apply:
Submit your resume and cover letter addressing your experience. Successful applicants will require valid working rights and must pass background checks.

Please note: We are acting as recruitment agents on behalf of our client. Employer details will be provided to shortlisted candidates.

**Job Description**
**Are You Ready to Make It Happen at Mondelēz International?**
**Join our Mission to Lead the Future of Snacking. Make It Possible.**
**About the Role**
As our Executive and Events Assistant, you will be the central point of contact, providing essential support to ensure the smooth operation of our Sales and Corporate and Government Affairs teams. In addition, you will coordinate a range of internal and stakeholder events ensuring the highest levels of engagement. You will be responsible for managing diaries of leaders, budgets, booking travel, processing expenses, ordering supplies, and handling communication. You will plan the logistics and delivery of events, working closely with subject matter experts to deliver event objectives. Your organisational skills and proactive approach will be essential to keeping things running smoothly.
**Your Day to Day**
+ Provide comprehensive administrative support, executing activities efficiently and building effective relationships with team members.
+ Plan and execute a range of events including the annual employee conference, awards dinners, customer engagements and functional meetings. Responsible for venue and speaker liaison, run sheets, logistics, budgets, RSVPsand seamless execution.
+ Manage budget-related tasks, process expenses, and handle purchasing processes accurately and in a timely manner.
+ Proactively manage diaries of leaders, supporting them to focus on business and team priorities.
+ Answer calls and emails promptly and professionally, responding to queries and requests appropriately.
+ Manage archiving and filing systems in compliance with statutory requirements and company policy.
+ Complete and update reports and maintain systems and data with accuracy and attention to detail.
+ Coordinate logistics for travel, events, meetings, and training, ensuring seamless execution.
**What You Need**
+ Minimum 4 years' experience in administration and eventsupport roles.
+ Background in events planning and delivery.
+ Excellent written and verbal communication skills, enabling you to interact effectively with team members and external contacts.
+ Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
+ Exceptional attention to detail, combined with a proactive attitude and strong communication and interpersonal skills.
+ Excellent teamwork skills, with the ability to anticipate needs and respond accordingly.
+ Strong level of resilience, decision making and calmness under pressure.
**The Perks**
+ Opportunities for continuous learning and development to grow your skills and advance your career.
+ Paid parental leave that supports every kind of family.
+ Fun, inclusive team events and celebrations to foster camaraderie and a positive work environment.
No Relocation support available
**Business Unit Summary**
At Mondelez International, our mission is to provide consumers with the right snack, for the right moment, made in the right way. We are one of the largest snack companies in the world, with global net revenues exceeding $31 billion USD.
We have operations in more than 80 countries and employ approximately 91,000 diverse and talented employees in our factories, offices, research & development facilities and distribution activities around the world.
In Australia and New Zealand, we have 6 factories, and both global and local brands, employing over 2,000 people; Cadbury Dairy Milk, Oreo, Toblerone, Philadelphia, belVita, Pascall, The Natural Confectionery Company, Sour Patch Kids and Ritz.
Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
**Job Type**
Regular
Administration Support
Administration Services
At Mondelēz International, our purpose is to empower people to snack right through offering the right snack, for the right moment, made the right way. That means delivering a broader range of delicious, high-quality snacks that nourish life's moments, made with sustainable ingredients and packaging that consumers can feel good about.
We have a rich portfolio of strong brands - both global and local. Including many household names such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum. We are proud to hold the number 1 position globally in biscuits, chocolate and candy as well as the No. 2 position in gum
Our 80,000 Makers and Bakers are located in our operations in more than 80 countries and are working to sell our products in over 150 countries around the world. They are energized for growth and critical to us living our purpose and values. We are a diverse community that can make things happen, and happen fast.
Join us and Make It An Opportunity!
Mondelez Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact for assistance.

Executive Assistant – Full-time Permanent

Sydney CBD | Hybrid work model

p>At Uniting , we’re here for everyone – and we’re looking for a highly organised, proactive, and relationship-driven Executive Assistant to play a pivotal role supporting our senior leaders across Mission and Chaplaincy.

T is dynamic, hands-on role provides proactive, professional secretarial and logistical support to the Director of Mission and the Head of Chaplaincy and Pastoral Practice . Working closely with these senior leaders, you’ll ensure the smooth running of day-to-day operations through effective calendar and meeting management, communication support, and the confidential handling of sensitive information.

p>You’ll also provide valuable administrative support to the broader Mission Directorate team by streamlining workflows, coordinating team activities, preparing documentation and presentations, maintaining professional networks, and liaising with internal and external stakeholders. From meetings and workshops to local project support, you’ll help keep everything running seamlessly in a fast-paced environment.

What you’ll be doing

ul>

Manage complex calendars, identify priorities, triage correspondence, prepare briefing packs and coordinate travel and expenses for the Director of Mission and the Head of Chaplaincy and Pastoral Practice.

• Prepare agendas, take minutes, track actions, and organise rooms/AV and catering.

• Develop and maintain systems for timely, consistent, and accurate information flow.

• Draft, format and proof professional communications, reports and presentations

• Coordinate expense reconciliation, reimbursements, purchase orders and invoicing.

• Work closely with the Project Manager – Strategy and Governance and the Administration Coordinator of the Mission Directorate to improve team operations, and collaborate with other Executive Assistants to ensure seamless executive support.

• Support coordination of team calendars, leadership events, executive roadshows, and specific local team projects.

• Uphold the ethos and values of the Uniting Church in Australia, including respect for human dignity, a commitment to diversity, and a passion for social justice.

What you’ll bring

ul>

Relevant qualification in business administration or a related field or equivalent experience.

• 3+ years’ experience in an Executive Assistant or similar role, ideally supporting senior leaders in a fast-paced, complex environment.

• Strong organisational skills, attention to detail, and ability to navigate competing priorities.

• Excellent written and verbal communication skills.

• Advanced Microsoft Office skills (Outlook, Word, PowerPoint, Excel) and experience with document management systems such as SharePoint and Microsoft Teams.

• Sound judgement handling sensitive and confidential information with discretion.

• A proactive, solutions-focused mindset with strong problem-solving skills and the ability to work both independently and collaboratively.

• High emotional intelligence and interpersonal skills to build strong working relationships and contribute to a positive team culture.

• Even better if you have

• Bachelor qualification (e.g. Business or Social Services)

• Experience in a faith-based or not-for-profit environment and an understanding of the ethos and values of the Uniting Church in Australia.

• Experience supporting Boards or senior executives.

Compliance

• Working With Children Check (WWCC): Required

• Why work at Uniting
  We celebrate diversity and welcome people of all backgrounds, nationalities, abilities, gender identities, sexual orientations, and beliefs. We’re a workplace where you can bring your whole self to work – and know you’ll be supported to thrive.

Apply today to join a purpose-driven organisation where your skills will help shape a safer, stronger, and more connected Uniting.

We’d love to hear from you. Please send your application through the job platform – we’re unable to accept direct applications by email.

F r all questions, please don't hesitate to contact Louise Massie via email

What We Offer You

• A rewarding career with a leading human services organisation.

• Up to $18,550 NFP salary packaging available.

• Access to our U rewards program with exclusive discounts.

• Flexible work hours for work-life balance.

• Affordable access to Fitness Passport— discounted gym memberships to support your best life.

• A supportive and inclusive and collaborative work environment.

• Opportunities for professional growth.

• Uniting contributes to the work and mission of the Uniting Church in NSW and the ACT through social justice advocacy, community services, and spiritual care.

Our purpose is to inspire people, enliven communities, and confront injustice.

We provide support for people through all ages and stages of life, with a focus on those experiencing disadvantage and vulnerability.

We acknowledge the Sovereignty of First Nations people over the lands of Australia and are committed to meaningful change so that First Nations people are strong, thriving, and self-determining.

Uniting is a Child Safe Organisation, committed to the safety, well-being, and inclusion of children and young people. We are proud of the diversity of our people and always welcome everyone, exactly as they are.

Uniting is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, colour, disability, sex, sexual orientation or national origin