5 Secretary jobs in Australia
Company Secretary
2000 Sydney, New South Wales
EVT
Posted 14 days ago
Job Viewed
Job Description
About EVT:
As market-leading experience creators, we bring to life some of the best-known brands and properties in entertainment, ventures, and travel. Our portfolio includes over 140 entertainment experiences like Event Cinemas and Moonlight Cinemas, 150 award-winning restaurants and bars, and 80+ hotels, including QT, Rydges, Atura, LyLo, Independent Collection by EVT and Thredbo. Our ventures include a ~$2.3B property portfolio and hotel management, just to name a few.
About the role:
Reporting to the Director of Strategy and Risk, the Company Secretary has a broad range of responsibilities in relation to corporate governance, director and executive remuneration and share plan management, privacy, insurance, and investor relations.
The Company Secretary is responsible for managing all matters relating to corporate governance and related compliance matters, including with the ASX Listing Rules and continuous disclosure requirements, preparing the annual Corporate Governance Statement and reporting to and advising the Board on governance matters. The Company Secretary is also the primary point of contact for EVT’s non-executive directors.The Company Secretary has responsibility for the Group’s insurance program, acts as the Privacy Officer for the Group and leads the Group’s privacy risk management activities. The Company Secretary supports the investor relations activities of the Group and is a point of contact for shareholders and analysts.
Key Accountabilities:
Board and Committee Governance
- Leading the organisation of Board and Committee Meetings and the preparation of the Board and Committee Papers.
- Preparing and arranging review by the Chairman and CEO of the minutes of Board and Committee Meetings.
- Leading the induction and training process for new directors appointed to the EVT Board.
- Leading the organisation of the Annual General Meeting of Shareholders.
- Maintaining and updating as required the Board and Committee Charters.
- Acting as the primary point of contact for non-executive directors and liaising with non-executive directors on ad-hoc requests.
- Completion of the annual Corporate Governance Statement.
Corporate Compliance and Regulatory Matters
- Managing Corporations Act and ASIC compliance matters.
- Managing New Zealand Companies Office compliance matters with assistance from EVT’s appointed legal advisors in New Zealand.
- Managing statutory filing requirements and maintain company records and registers for EVT and its subsidiary and associated companies.
- Managing ASX Listing Rule compliance matters and acting as the person responsible for communication with ASX on behalf of EVT.
- Managing ASX continuous disclosure requirements.
- Supporting and co-ordinating the preparation of the EVT Annual Report.
Shareholder Communications and Registry Administration
- Managing all matters relating to EVT’s share register with the appointed share registry provider.
- Managing the dividend payment process.
Director and Executive Remuneration and Share Plan Management
- Supporting the Nomination and Remuneration Committee with nomination and remuneration matters as required.
- Managing EVT’s share plans including the Executive Performance Rights Plan long-term incentive, and the Recognition and Retention Incentive Plan, including managing the appointed share plan registry provider.
- Preparation of the annual Remuneration Report and management of the audit process.
Privacy
- Act as the Privacy Officer for EVT and oversee all matters relating to privacy risk management.
- Co-ordinate EVT’s response to a data breach or other material privacy risk incident.
- Update the Board and Audit & Risk Committee in relation to material privacy matters
Insurance
- Managing the annual insurance renewal process with EVT’s appointed insurance broker.
- Assessing the performance of the appointed insurance broker and agreeing annual broker fee arrangements.
- Managing insurance claims with support from the Head of Corporate Security and EVT’s appointed insurance broker.
Investor Relations
- Development and execution of EVT’s investor relations strategy.
- Monitoring and reporting to the CEO and the Board on analyst consensus earnings forecasts.
- Supporting the preparation of investor relations materials including the half year and full year presentations to the market.
- Arranging and attending meetings with shareholders and analysts.
These are the desired skills and experience for this role:
- Communication Skills : Exceptional written and verbal communication skills, with the ability to present complex information clearly and concisely to the Board and other stakeholders.
- Stakeholder Management : Proven track record working with directors and senior executives to develop and implement solutions that meet business needs and compliance requirements, whilst aligning with the Group’s strategy and balancing internal and external stakeholder requirements.
- Leadership and Team Management : Strong leadership skills with the ability to manage and mentor a diverse team of professionals.
- Corporate Governance Expertise : Extensive knowledge and experience in corporate governance, including compliance with ASX Listing Rules and continuous disclosure requirements.
- Privacy : Understanding of privacy risk management and legal requirements in Australia and New Zealand and experience with managing privacy risk.
- Investor Relations : Proven ability to develop and execute investor relations strategies and act as the primary point of contact for shareholders and analysts. Demonstrated trust and respect from institutional investors.
Benefits & Perks
- Incredible team member discounts from your first day on-the-job.
- 50% off stays at EVT hotels – Rydges, QT, Atura, Lylo and more.
- $2 movie tickets, plus Moonlight, Gold Class, Candy Bar discounts and more.
- Awesome winter and summer savings and discounts at Thredbo.
- Rapid career growth opportunities through our EVT network.
- Local community involvement, volunteering and charitable giving.
- Australia and NZ’s largest and most diverse experiences company
Join EVT and become an experience creator, opportunity taker, the ultimate Daymaker. Join and make a positive impact on our people, communities, and environment every day.
This advertiser has chosen not to accept applicants from your region.
0
Office Patient Assistant
Newcastle, New South Wales
Fresenius Medical Care Holdings, Inc.
Posted 21 days ago
Job Viewed
Job Description
PRIMARY PURPOSE OF THE ROLE
- To provide high quality level of reception and secretarial services to the patients, and staff at the clinic in a caring and supportive manner.
- To support the nursing staff in the dialysis clinic by performing non-clinical duties relating to direct and indirect and patient care.
KEY RESPONSIBILITIES
General Administration
- Answer the switchboard in a courteous and professional manner.
- Liaise with patients and their families in a compassionate manner.
- Perform general clerical and administrative tasks as required i.e. filing, minute taking, agenda creation.
- Responsible for petty cash dispersal and reconciliation.
- Responsible for maintaining the levels of and ordering general office supplies.
- Provides assistance with the quality improvement program.
- Book ambulance transport for patients if required by the clinic.
- Liaise with Doctors in booking patient appointments if required by the clinic.
- Other duties and responsibilities as assigned.
Billing Administration
- To admit and discharge patients within a centralized billing system.
- To ensure that all necessary forms for new patients are completed and correctly loaded into the centralized billing system.
- To conduct eligibility checks on all new patients with their Private Health Fund.
- Prepare invoices and credit notes in relation to revenue generation.
- Prepare and collate all required supporting documentation required to accompany invoices.
- Undertake banking procedures for all cheque and cash payments.
- Prepare and maintain an accurate record management system of all patient records.
- Prepare and maintain reconciliation records.
- Forward ISIS data to State related Health Commission on a monthly basis.
- Forward HCP data to Private Health Funds on a monthly basis.
- Assisting other clinics entering billing as required.
- Assisting the Operations Manager in billing trouble shooting with clinics.
Patient Service:
- Ensures cleanliness and neatness of patient treatment area, stockroom and medical devices as per clinic procedure.
- Assists with the collection and distribution of basic food preparation and delivery of nutritional requirements to patients and visitors including ordering.
- Maintains the stock levels of all consumables within the stock room and trolley/s as required for daily operation of the clinic.
- Attends to the re-stocking of consumables in the stock room and trolley/s as required for daily operation of the clinic.
- Manages the ordering of all stock and consumables for the operation of the clinic.
- Confirms delivery of stock and cross checks inventory with documentation and forwards monthly stock take to the Purchasing Officer.
- Maintains Clinical Manager database.
- Ensures routine collection and appropriate disposal of linen, rubbish and contaminated waste.
- Stamps pathology forms with Doctor’s information and place in billing area.
- Coordinates collection of blood samples by pathology lab, help spin blood before collection.
- Participates in Quality Assurance activities as required by the Dialysis Clinic Manager.
- Ensures/promotes a safe, secure and healthy working environment to staff and a comfortable, safe environment for visitors and patients as detailed in the Workplace Health and Safety policy (FMEAU-28).
- Engages in internal and external in-service activities to enhance / maintain skills and knowledge.
- Assist nurses in lining machines if required by the clinic.
- Liaise with Pharmacy in organising patient medication and drugs if required by the clinic.
COMPETENCIES (ATTITUDE, SKILLS, TYPICAL QUALIFICATIONS & EXPERIENCE)
Essential:
- 3 years’ experience in a similar role.
- Knowledge of Infection Control / Hygiene principles and implementation of this knowledge into daily practice.
- Understanding of the Quality improvement process and risk management obligations
- Effective communication and interpersonal skills including the ability to operate within a multidisciplinary team.
- Knowledge of Work Health and Safety as it relates to the role within the facility.
- Demonstrated skills in food preparation and presentation.
- Basic office skills, including filing and answering telephone enquiries.
- Completion of a Patient Service Assistant Certificate or equivalent qualification.
- Computer competence in MS Office.
- Excellent Customer Service skills.
- Effective communication and interpersonal skills including the ability to operate within a multidisciplinary team.
- Demonstrated commitment to quality improvement initiatives.
- Team player.
- Work with confidentiality, discretion and maturity.
This advertiser has chosen not to accept applicants from your region.
1
Assistant Front Office Manager (FT) - Holiday Inn Perth City Centre
Perth, Western Australia
IHG
Posted 6 days ago
Job Viewed
Job Description
**Join our team at Holiday Inn Perth City Centre - where work meets joy!**
At Holiday Inn, we believe travel is a journey, and we help make it a joy. From a warm welcome to ensuring every guest feels at home, we create unforgettable experiences for all our guests-whether they are here for business or leisure, for one night or a whole week. We have been on this journey since 1952, and now, we want you to join us.
**Position: Assistant Front Office Manager (fulltime)**
Join us in creating genuinely memorable guest experiences from the moment they arrive. As Assistant Front Office Manager, you will oversee all front office operations including guest services, concierge, business centre, porter, and reservations, while fostering a warm, welcoming atmosphere.
**What you will do:**
+ Lead daily front office operations, manage staffing, and drive team performance through coaching and development.
+ Ensure compliance with all regulations and brand standards, and provide training on SOPs, safety, systems, and service quality.
+ Inspire and engage your team through strong communication and leadership.
+ Handle guest feedback, deliver exceptional service, and ensure a high standard of IHG One Rewards delivery.
+ Support budgeting, labor management, and financial reporting, including night audit oversight.
+ Promote occupancy and revenue growth through upselling and walk-in conversions.
+ Oversee billing compliance, safety protocols, and emergency procedures as Chief Warden when required.
+ Ensure adherence to OH&S and IHG brand standards.
**The ideal candidate will have:**
+ 3+ years of hotel guest service experience, including 2+ years in a supervisory/management role.
+ Degree in Hospitality or Business (preferred).
+ Full, unrestricted Australian working rights (not suitable for student visa holders). Flexibility to work varied shifts including nights, weekends, and holidays.
+ WA Manual Driver's License and Approved Manager certification (required).
+ Strong English communication skills; other languages a plus.
+ Current police clearance (within 6 months).
+ Valid RSA and Food Handling Certificates.
**Why join us?**
At Holiday Inn Perth City Centre, we offer so much more than just a job. We provide a work environment that values work-life balance and supports your personal and professional growth.
+ Attractive annual salary of up to $78,000 per annum
+ **Employee Perks & Wellbeing** -
+ Paid birthday leave to celebrate your special day.
+ Enhanced Parentalleave options to support your growing family.
+ Proactive Health Days to keep you feeling your best.
+ **Workplace Support** - A friendly and supportive team with managers who provide ongoing training and development.
+ **Career Growth** - Access to our lifelong development program and career milestone celebrations as you grow within IHG.
+ **Hotel Perks**
+ On shift Duty Meal
+ Amazing Employee Rate Accommodation at 6000+ IHG Hotels Worldwide
+ Food & Beverage Discounts at IHG Hotels
+ Access to a retail discount platform to make your pay go even further.
+ **Paid Annual & Personal Leave** - We value your time off and ensure you get the rest you deserve.
**Ready to start your journey with us?**
Join us and you will become part of the global IHG family - and like all families, all our individual team members share some winning characteristics. As a team, we work better together - we trust and support each other, we do the right thing, and we welcome different perspectives. You need to show us you care; that you notice the little things that make a difference to guests as well as always looking for ways to improve.
Apply now to become part of the IHG family.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law.
At Holiday Inn, we believe travel is a journey, and we help make it a joy. From a warm welcome to ensuring every guest feels at home, we create unforgettable experiences for all our guests-whether they are here for business or leisure, for one night or a whole week. We have been on this journey since 1952, and now, we want you to join us.
**Position: Assistant Front Office Manager (fulltime)**
Join us in creating genuinely memorable guest experiences from the moment they arrive. As Assistant Front Office Manager, you will oversee all front office operations including guest services, concierge, business centre, porter, and reservations, while fostering a warm, welcoming atmosphere.
**What you will do:**
+ Lead daily front office operations, manage staffing, and drive team performance through coaching and development.
+ Ensure compliance with all regulations and brand standards, and provide training on SOPs, safety, systems, and service quality.
+ Inspire and engage your team through strong communication and leadership.
+ Handle guest feedback, deliver exceptional service, and ensure a high standard of IHG One Rewards delivery.
+ Support budgeting, labor management, and financial reporting, including night audit oversight.
+ Promote occupancy and revenue growth through upselling and walk-in conversions.
+ Oversee billing compliance, safety protocols, and emergency procedures as Chief Warden when required.
+ Ensure adherence to OH&S and IHG brand standards.
**The ideal candidate will have:**
+ 3+ years of hotel guest service experience, including 2+ years in a supervisory/management role.
+ Degree in Hospitality or Business (preferred).
+ Full, unrestricted Australian working rights (not suitable for student visa holders). Flexibility to work varied shifts including nights, weekends, and holidays.
+ WA Manual Driver's License and Approved Manager certification (required).
+ Strong English communication skills; other languages a plus.
+ Current police clearance (within 6 months).
+ Valid RSA and Food Handling Certificates.
**Why join us?**
At Holiday Inn Perth City Centre, we offer so much more than just a job. We provide a work environment that values work-life balance and supports your personal and professional growth.
+ Attractive annual salary of up to $78,000 per annum
+ **Employee Perks & Wellbeing** -
+ Paid birthday leave to celebrate your special day.
+ Enhanced Parentalleave options to support your growing family.
+ Proactive Health Days to keep you feeling your best.
+ **Workplace Support** - A friendly and supportive team with managers who provide ongoing training and development.
+ **Career Growth** - Access to our lifelong development program and career milestone celebrations as you grow within IHG.
+ **Hotel Perks**
+ On shift Duty Meal
+ Amazing Employee Rate Accommodation at 6000+ IHG Hotels Worldwide
+ Food & Beverage Discounts at IHG Hotels
+ Access to a retail discount platform to make your pay go even further.
+ **Paid Annual & Personal Leave** - We value your time off and ensure you get the rest you deserve.
**Ready to start your journey with us?**
Join us and you will become part of the global IHG family - and like all families, all our individual team members share some winning characteristics. As a team, we work better together - we trust and support each other, we do the right thing, and we welcome different perspectives. You need to show us you care; that you notice the little things that make a difference to guests as well as always looking for ways to improve.
Apply now to become part of the IHG family.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law.
This advertiser has chosen not to accept applicants from your region.
2
Assistant Manager, Front Office | InterContinental Sanctuary Cove Resort
Sanctuary Cove, Queensland
IHG
Posted today
Job Viewed
Job Description
As part of the world's largest family of luxury hotels, we take great pride in being genuine ambassadors of the InterContinental® brand. Shaped by decades of international expertise and local insight, we create warm, sophisticated experiences for guests seeking a richer perspective on the world.
**InterContinental Sanctuary Cove Resort** - Australia's first InterContinental Resort - reflects the elegance of a classic Queensland estate, surrounded by tropical gardens, tranquil lagoon sands, and the vibrant atmosphere of Sanctuary Cove.
Step into a leadership role at one of Australia's most iconic luxury resorts. As **Assistant Manager, Front Office** , you'll be at the heart of our guest experience - inspiring excellence, leading our Front Office team, and ensuring every stay is memorable from the very first welcome to the final farewell.
**About the Role**
In this pivotal leadership position, you'll oversee the day-to-day Front Office operations while supporting the smooth running of the entire resort during times when senior leadership is not present. You'll guide a passionate team, champion our **Inspire Incredible Service Culture** , and ensure our guests experience the genuine warmth and professionalism that define the InterContinental brand.
**Your Day to Day**
+ Provide day-to-day operational leadership across the resort, ensuring seamless service and adherence to IHG brand standards.
+ Coach, mentor, and develop the Front Office team, empowering them to deliver personalised, thoughtful service.
+ Oversee guest arrivals, departures, and daily operations, ensuring every touchpoint exceeds expectations.
+ Lead proactive problem resolution with empathy and professionalism, turning challenges into opportunities for exceptional service.
+ Manage team performance, productivity, and payroll accuracy, ensuring labour efficiencies are maintained.
+ Monitor guest feedback through multiple channels and implement targeted action plans to continuously elevate the guest journey.
+ Ensure the safety, security, and wellbeing of all guests and colleagues, maintaining full compliance with health and safety standards.
+ Support and drive financial and service targets, contributing to the resort's operational success.
+ Foster a culture of engagement, recognition, and brand pride across the Rooms Division team.
**What We're Looking For**
+ Strong communication and interpersonal skills with a natural flair for guest engagement.
+ A motivated leader who thrives under pressure and leads by example.
+ Proven ability to think on your feet and deliver creative, solution-oriented service.
+ Minimum of 3 years' experience in an upscale hotel environment as a supervisor, duty manager or in a related leadership role.
+ Tertiary qualifications in Hotel or Hospitality Management advantageous.
+ Fluent English essential; additional languages highly regarded.
+ Flexibility to work evenings, weekends, and public holidays as required.
+ Full working rights in Australia.
**What We Offer**
Join our extraordinary world and experience a place where you can be yourself, share your ideas, and grow your career within one of the world's most recognisable hotel brands.
We'll reward your passion and dedication with:
+ **Paid birthday leave**
+ **Hotel and F&B discounts** across IHG's global network
+ **Enhanced parental leave** and proactive health days
+ **Flexible work options** to support your wellbeing
+ **Career development and lifelong learning programs**
+ **IHG Career Milestone celebrations**
+ **Transfer of entitlements** as you grow with IHG
+ **Access to an exclusive retail discounts platform**
At IHG, we're proud of the work we do, the people we work with, and the difference we make. We know you will be too.
Learn more about us: ihg.com/careers ( the resort: sanctuarycove.intercontinental.com
Follow us on Instagram ( and LinkedIn ( quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law.
**InterContinental Sanctuary Cove Resort** - Australia's first InterContinental Resort - reflects the elegance of a classic Queensland estate, surrounded by tropical gardens, tranquil lagoon sands, and the vibrant atmosphere of Sanctuary Cove.
Step into a leadership role at one of Australia's most iconic luxury resorts. As **Assistant Manager, Front Office** , you'll be at the heart of our guest experience - inspiring excellence, leading our Front Office team, and ensuring every stay is memorable from the very first welcome to the final farewell.
**About the Role**
In this pivotal leadership position, you'll oversee the day-to-day Front Office operations while supporting the smooth running of the entire resort during times when senior leadership is not present. You'll guide a passionate team, champion our **Inspire Incredible Service Culture** , and ensure our guests experience the genuine warmth and professionalism that define the InterContinental brand.
**Your Day to Day**
+ Provide day-to-day operational leadership across the resort, ensuring seamless service and adherence to IHG brand standards.
+ Coach, mentor, and develop the Front Office team, empowering them to deliver personalised, thoughtful service.
+ Oversee guest arrivals, departures, and daily operations, ensuring every touchpoint exceeds expectations.
+ Lead proactive problem resolution with empathy and professionalism, turning challenges into opportunities for exceptional service.
+ Manage team performance, productivity, and payroll accuracy, ensuring labour efficiencies are maintained.
+ Monitor guest feedback through multiple channels and implement targeted action plans to continuously elevate the guest journey.
+ Ensure the safety, security, and wellbeing of all guests and colleagues, maintaining full compliance with health and safety standards.
+ Support and drive financial and service targets, contributing to the resort's operational success.
+ Foster a culture of engagement, recognition, and brand pride across the Rooms Division team.
**What We're Looking For**
+ Strong communication and interpersonal skills with a natural flair for guest engagement.
+ A motivated leader who thrives under pressure and leads by example.
+ Proven ability to think on your feet and deliver creative, solution-oriented service.
+ Minimum of 3 years' experience in an upscale hotel environment as a supervisor, duty manager or in a related leadership role.
+ Tertiary qualifications in Hotel or Hospitality Management advantageous.
+ Fluent English essential; additional languages highly regarded.
+ Flexibility to work evenings, weekends, and public holidays as required.
+ Full working rights in Australia.
**What We Offer**
Join our extraordinary world and experience a place where you can be yourself, share your ideas, and grow your career within one of the world's most recognisable hotel brands.
We'll reward your passion and dedication with:
+ **Paid birthday leave**
+ **Hotel and F&B discounts** across IHG's global network
+ **Enhanced parental leave** and proactive health days
+ **Flexible work options** to support your wellbeing
+ **Career development and lifelong learning programs**
+ **IHG Career Milestone celebrations**
+ **Transfer of entitlements** as you grow with IHG
+ **Access to an exclusive retail discounts platform**
At IHG, we're proud of the work we do, the people we work with, and the difference we make. We know you will be too.
Learn more about us: ihg.com/careers ( the resort: sanctuarycove.intercontinental.com
Follow us on Instagram ( and LinkedIn ( quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law.
This advertiser has chosen not to accept applicants from your region.
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