19 Admin Support jobs in Australia
Contract & Admin Support - Data Center Facilities (NSW)
Posted 1 day ago
Job Viewed
Job Description
Job ID
Posted
26-Sep-2025
Role type
Full-time
Areas of Interest
Administrative, Data Centers, Facilities Management
Location(s)
Sydney - New South Wales - Australia
**About Us - CBRE Data Center Solutions**
CBRE Data Center Solutions (DCS) is a global leader in delivering integrated real estate, facilities, and technology solutions across the entire data centre lifecycle.
Our team brings deep expertise across all DCS service lines, combining capital markets insight with technical excellence to unlock value for data centre owners, occupiers, and investors worldwide
**About the role:**
A customer and team facing role to provide exceptional customer service and business support to contribute to the continued growth and success of the Business, to provide a comprehensive and flexible administration service to the CBRE Data Centre Solution Clients.
**Reporting To: Account Manager/Critical Facilities Manager**
+ Works with: Local contract support team, Finance and Contract Manager, working closely with operations team on site to ensure any administrative requests raised by Operations team are met.
**About the Job:**
To provide exceptional customer service and comprehensive financial and administrative services to the client and the contract. To be successful in the role it is key that the Contract Support understands procedures, processes, and operates them to the required standards.
All details are provided for guidance only; they do not necessarily limit the responsibilities and accountabilities of the job. Full details of employment terms are provided within offers of employment, and appropriate policies within the Company.
**What You''ll Do:**
Finance
· Ensure integrity of financial transactions form contract. Maintaining the WIP, Open purchase orders and debt to agreed contractual defined parameters.
· Create accurate purchase orders in a timely manner
· Create/ raise extra works jobs
· Attend and actively participate in weekly finance meeting with contract manager/subcontractors/ Clients etc
· Regularly review and process supplier invoices
· Raise sales invoices (complete billing) in line with contractual and company deadlines
· Assist with month end financial reporting and ensure deadlines are met.
· Support the preparation and delivery of monthly Contract Reviews.
· Co-ordination of the billing application, calculating margins, raising invoices, and submitting to client
· Chasing of debt to keep within contractual terms
· Creation and review of management reports such as P&L, WiP, Unbilled Revenue, Debt, OPO's & Invoice Pool
· Raising Purchase Orders
· Reviewing open Purchase Orders
· Policy and procedure compliance
· Processing supplier invoices and resolving any queries
· Comprehensive spend tracking
· Weekly report submission to include WiP, Unbilled Revenue, Debt, Invoice Pool and OPO updates
· Reporting on In Scope and Out of Scope works
· Drive high quality financial performance to influence P&L result.
· Ad-hoc reporting as requested by Business Unit or Business/Finance.
· Housekeeping of CBRE Client specific systems.
People & Development
· Promote CBRE culture throughout the teams
· Sickness & absence reporting
· Holiday tracking
· Reporting changes in Org Structure to the wider team
· Collate and process timesheets & expenses and provide training for team
· Maintain people records such as training, new starters / leavers (notification; System Set-Up; IT Requests)
· Communicate effectively and build/maintain relationships at all levels with internal and external customers.
· Answer calls and emails in a professional and timely manner.
· Attend and participate in any relevant training courses
· Attend regular role specific meetings to share best practice.
Contract
· Assist in compiling Site/Area Monthly Contract Review Pack (& attend monthly meetings)
· Ensure accurate labour allocations in relevant systems
· Attend and actively participate in customer Work Planning Meeting and support Work Order Specialist - Contract Support team with planning and scheduling works.
· Prepare and issue predefined reports, which form part of the contract and customer's requirements both operational and financial.
· Drive PPM and Reactive performance through direct engagement with engineering team
· Familiar with daily operations and the specific scope of the contract e.g., which services are covered, and which are chargeable.
· Drive high quality commercial performance through understanding the contractual commitments, better buying and use of preferred suppliers.
· Compiling of the Contract Review Business Unit pack
· Conducting supplier surveys on MySupplier
· Compiling of the Customer Monthly Management Report
· Liaising with the client regarding payment of invoices
· Continually develop systems to maximize efficiency benefits for the customer and CBRE
· Update labour allocations to ensure accurate client reporting
· A 7 Star Mindset - A key element of this role is the ability to make every moment matter, which supports the delivery of a world class, seven-star client experience: Mindset and attitude are everything, become a master at managing your tasks, resolving issues before they become problems, Having a concierge approach to guests.
Quality
· Ensure QHSE documentation is maintained and readily available using CBRE systems.
· Monthly Hazard Reporting in 4sight
· Quality Management - record management; process updates (site/country)
· Ensure Supplier Management reviews take place and are recorded
· Manage CAFM system as key user on site including PPM records, reactive and reporting.
· Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations.
· To maintain and update both manual and computer records relating to areas for which CBRE are responsible and keeping the shared CBRE drive and client electronic records up to date to enable full auditable trails.
**What You'll Need:**
+ High School Diploma or GED with 3-5 years of job-related experience. Prior Contract Support/Project admin or Facilities coordinator/building coordinator
+ In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.
+ Requires the ability to explain complex concepts or sensitive information.
+ Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Excellent organizational skills with a master-level inquisitive mindset.
+ Exceptional math skills. Ability to calculate sophisticated figures such as percentages, discounts, and markups.
**Circumstances :Be flexible to work outside core office hours from time to time.** **The individual must be willing to undertake travel as the role/business requires**
**"Unless otherwise advised, CBRE data centre sites require Australian Citizenship and on request from our customers participating in a government clearance process and holding a government clearance up to NV1 is required"**
**Ready to Power Up Your Career?**
Apply now and become part of an organisation where your potential meets opportunity.
**(Expression of interest: On Going Pipelining for future needs 2025/2026)
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Contract & Admin Support - Data Center Facilities (Victoria)
Posted 1 day ago
Job Viewed
Job Description
Job ID
Posted
26-Sep-2025
Role type
Full-time
Areas of Interest
Administrative, Building Management, Data Centers, Facilities Management
Location(s)
Melbourne - Victoria - Australia
**About Us - CBRE Data Center Solutions**
CBRE Data Center Solutions (DCS) is a global leader in delivering integrated real estate, facilities, and technology solutions across the entire data centre lifecycle.
Our team brings deep expertise across all DCS service lines, combining capital markets insight with technical excellence to unlock value for data centre owners, occupiers, and investors worldwide
**About the role:**
A customer and team facing role to provide exceptional customer service and business support to contribute to the continued growth and success of the Business, to provide a comprehensive and flexible administration service to the CBRE Data Centre Solution Clients.
**Reporting To: Account Manager/Critical Facilities Manager**
+ Works with: Local contract support team, Finance and Contract Manager, working closely with operations team on site to ensure any administrative requests raised by Operations team are met.
**About the Job:**
To provide exceptional customer service and comprehensive financial and administrative services to the client and the contract. To be successful in the role it is key that the Contract Support understands procedures, processes, and operates them to the required standards.
All details are provided for guidance only; they do not necessarily limit the responsibilities and accountabilities of the job. Full details of employment terms are provided within offers of employment, and appropriate policies within the Company.
**What You''ll Do:**
Finance
· Ensure integrity of financial transactions form contract. Maintaining the WIP, Open purchase orders and debt to agreed contractual defined parameters.
· Create accurate purchase orders in a timely manner
· Create/ raise extra works jobs
· Attend and actively participate in weekly finance meeting with contract manager/subcontractors/ Clients etc
· Regularly review and process supplier invoices
· Raise sales invoices (complete billing) in line with contractual and company deadlines
· Assist with month end financial reporting and ensure deadlines are met.
· Support the preparation and delivery of monthly Contract Reviews.
· Co-ordination of the billing application, calculating margins, raising invoices, and submitting to client
· Chasing of debt to keep within contractual terms
· Creation and review of management reports such as P&L, WiP, Unbilled Revenue, Debt, OPO's & Invoice Pool
· Raising Purchase Orders
· Reviewing open Purchase Orders
· Policy and procedure compliance
· Processing supplier invoices and resolving any queries
· Comprehensive spend tracking
· Weekly report submission to include WiP, Unbilled Revenue, Debt, Invoice Pool and OPO updates
· Reporting on In Scope and Out of Scope works
· Drive high quality financial performance to influence P&L result.
· Ad-hoc reporting as requested by Business Unit or Business/Finance.
· Housekeeping of CBRE Client specific systems.
People & Development
· Promote CBRE culture throughout the teams
· Sickness & absence reporting
· Holiday tracking
· Reporting changes in Org Structure to the wider team
· Collate and process timesheets & expenses and provide training for team
· Maintain people records such as training, new starters / leavers (notification; System Set-Up; IT Requests)
· Communicate effectively and build/maintain relationships at all levels with internal and external customers.
· Answer calls and emails in a professional and timely manner.
· Attend and participate in any relevant training courses
· Attend regular role specific meetings to share best practice.
Contract
· Assist in compiling Site/Area Monthly Contract Review Pack (& attend monthly meetings)
· Ensure accurate labour allocations in relevant systems
· Attend and actively participate in customer Work Planning Meeting and support Work Order Specialist - Contract Support team with planning and scheduling works.
· Prepare and issue predefined reports, which form part of the contract and customer's requirements both operational and financial.
· Drive PPM and Reactive performance through direct engagement with engineering team
· Familiar with daily operations and the specific scope of the contract e.g., which services are covered, and which are chargeable.
· Drive high quality commercial performance through understanding the contractual commitments, better buying and use of preferred suppliers.
· Compiling of the Contract Review Business Unit pack
· Conducting supplier surveys on MySupplier
· Compiling of the Customer Monthly Management Report
· Liaising with the client regarding payment of invoices
· Continually develop systems to maximize efficiency benefits for the customer and CBRE
· Update labour allocations to ensure accurate client reporting
· A 7 Star Mindset - A key element of this role is the ability to make every moment matter, which supports the delivery of a world class, seven-star client experience: Mindset and attitude are everything, become a master at managing your tasks, resolving issues before they become problems, Having a concierge approach to guests.
Quality
· Ensure QHSE documentation is maintained and readily available using CBRE systems.
· Monthly Hazard Reporting in 4sight
· Quality Management - record management; process updates (site/country)
· Ensure Supplier Management reviews take place and are recorded
· Manage CAFM system as key user on site including PPM records, reactive and reporting.
· Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations.
· To maintain and update both manual and computer records relating to areas for which CBRE are responsible and keeping the shared CBRE drive and client electronic records up to date to enable full auditable trails.
**What You'll Need:**
+ High School Diploma or GED with 3-5 years of job-related experience. Prior Contract Support/Project admin or Facilities coordinator/building coordinator
+ In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.
+ Requires the ability to explain complex concepts or sensitive information.
+ Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Excellent organizational skills with a master-level inquisitive mindset.
+ Exceptional math skills. Ability to calculate sophisticated figures such as percentages, discounts, and markups.
**Circumstances :Be flexible to work outside core office hours from time to time.** **The individual must be willing to undertake travel as the role/business requires**
**"Unless otherwise advised, CBRE data centre sites require Australian Citizenship and on request from our customers participating in a government clearance process and holding a government clearance up to NV1 is required"**
**Ready to Power Up Your Career?**
Apply now and become part of an organisation where your potential meets opportunity.
**(Expression of interest: On Going Pipelining for future needs 2025/2026)
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Office Patient Assistant
Posted 25 days ago
Job Viewed
Job Description
PRIMARY PURPOSE OF THE ROLE
- To provide high quality level of reception and secretarial services to the patients, and staff at the clinic in a caring and supportive manner.
- To support the nursing staff in the dialysis clinic by performing non-clinical duties relating to direct and indirect and patient care.
KEY RESPONSIBILITIES
General Administration
- Answer the switchboard in a courteous and professional manner.
- Liaise with patients and their families in a compassionate manner.
- Perform general clerical and administrative tasks as required i.e. filing, minute taking, agenda creation.
- Responsible for petty cash dispersal and reconciliation.
- Responsible for maintaining the levels of and ordering general office supplies.
- Provides assistance with the quality improvement program.
- Book ambulance transport for patients if required by the clinic.
- Liaise with Doctors in booking patient appointments if required by the clinic.
- Other duties and responsibilities as assigned.
Billing Administration
- To admit and discharge patients within a centralized billing system.
- To ensure that all necessary forms for new patients are completed and correctly loaded into the centralized billing system.
- To conduct eligibility checks on all new patients with their Private Health Fund.
- Prepare invoices and credit notes in relation to revenue generation.
- Prepare and collate all required supporting documentation required to accompany invoices.
- Undertake banking procedures for all cheque and cash payments.
- Prepare and maintain an accurate record management system of all patient records.
- Prepare and maintain reconciliation records.
- Forward ISIS data to State related Health Commission on a monthly basis.
- Forward HCP data to Private Health Funds on a monthly basis.
- Assisting other clinics entering billing as required.
- Assisting the Operations Manager in billing trouble shooting with clinics.
Patient Service:
- Ensures cleanliness and neatness of patient treatment area, stockroom and medical devices as per clinic procedure.
- Assists with the collection and distribution of basic food preparation and delivery of nutritional requirements to patients and visitors including ordering.
- Maintains the stock levels of all consumables within the stock room and trolley/s as required for daily operation of the clinic.
- Attends to the re-stocking of consumables in the stock room and trolley/s as required for daily operation of the clinic.
- Manages the ordering of all stock and consumables for the operation of the clinic.
- Confirms delivery of stock and cross checks inventory with documentation and forwards monthly stock take to the Purchasing Officer.
- Maintains Clinical Manager database.
- Ensures routine collection and appropriate disposal of linen, rubbish and contaminated waste.
- Stamps pathology forms with Doctor’s information and place in billing area.
- Coordinates collection of blood samples by pathology lab, help spin blood before collection.
- Participates in Quality Assurance activities as required by the Dialysis Clinic Manager.
- Ensures/promotes a safe, secure and healthy working environment to staff and a comfortable, safe environment for visitors and patients as detailed in the Workplace Health and Safety policy (FMEAU-28).
- Engages in internal and external in-service activities to enhance / maintain skills and knowledge.
- Assist nurses in lining machines if required by the clinic.
- Liaise with Pharmacy in organising patient medication and drugs if required by the clinic.
COMPETENCIES (ATTITUDE, SKILLS, TYPICAL QUALIFICATIONS & EXPERIENCE)
Essential:
- 3 years’ experience in a similar role.
- Knowledge of Infection Control / Hygiene principles and implementation of this knowledge into daily practice.
- Understanding of the Quality improvement process and risk management obligations
- Effective communication and interpersonal skills including the ability to operate within a multidisciplinary team.
- Knowledge of Work Health and Safety as it relates to the role within the facility.
- Demonstrated skills in food preparation and presentation.
- Basic office skills, including filing and answering telephone enquiries.
- Completion of a Patient Service Assistant Certificate or equivalent qualification.
- Computer competence in MS Office.
- Excellent Customer Service skills.
- Effective communication and interpersonal skills including the ability to operate within a multidisciplinary team.
- Demonstrated commitment to quality improvement initiatives.
- Team player.
- Work with confidentiality, discretion and maturity.
Data Entry Operator
Posted 11 days ago
Job Viewed
Job Description
We are looking for a reliable and customer-focused Customer Service Representative to work remotely as part of our administrative support team. In this role, you will be the first point of contact for customers, handling inquiries, resolving issues, and ensuring a positive customer experience through phone, email, or chat.
As a remote representative, you will work independently while collaborating with team members and supervisors online. You must be self-motivated, organized, and able to manage your tasks efficiently in a virtual environment.
Key Responsibilities:- Respond to customer inquiries via phone, email, and live chat with professionalism and clarity
- Provide accurate information regarding products, services, and order status
- Investigate and resolve customer complaints in a timely and effective manner
- Maintain and update customer records in internal systems
- Perform data entry, document handling, and other administrative duties as required
- Communicate and coordinate with other remote team members to resolve complex issues
- Follow internal processes, service standards, and confidentiality policies
- Previous experience in a customer service or administrative support role, preferably remote
- Excellent communication and interpersonal skills
- Strong time management and organizational abilities
- Comfortable working independently and using digital communication tools
- Proficiency in basic office software such as Microsoft Word, Excel, and email platforms
- Quiet and distraction-free remote working environment with stable internet access
- This is a fully remote position
- Standard business hours apply, with potential for flexible scheduling
- Online collaboration tools and training will be provided
Company Details
Data Entry Operator
Posted 12 days ago
Job Viewed
Job Description
Hospitality & Tourism
Main Job Description:We are seeking a passionate and customer-focused individual to join our team in the Hospitality & Tourism industry. As a member of our team, you will play a key role in delivering exceptional service to guests, ensuring their experience exceeds expectations. Key responsibilities include:
- Customer Service Excellence: Interact with guests in a friendly and professional manner, addressing their needs and ensuring satisfaction at all times.
- Event Coordination: Assist in organizing and overseeing events, from initial planning to on-site execution.
- Operations Support: Collaborate with other departments (housekeeping, kitchen, etc.) to maintain smooth operations.
- Problem-Solving: Handle guest complaints and concerns swiftly and effectively to maintain a positive environment.
- Sales & Upselling: Promote services and facilities to guests, encouraging upsell opportunities where appropriate.
- Team Collaboration: Work closely with team members to ensure seamless service delivery.
- Strong communication and interpersonal skills.
- Excellent problem-solving abilities.
- Previous experience in customer service or hospitality is a plus.
- Ability to work well in a fast-paced, dynamic environment.
- Attention to detail and ability to multitask effectively.
- Flexibility with work hours, including weekends and holidays.
- Knowledge of food and beverage service standards (preferred).
- High School diploma or equivalent (required).
- Previous experience in hospitality, tourism, or customer service (preferred).
- A hospitality-related certification or degree (preferred, but not required).
- Customer Service
- Event Coordination
- Problem Solving
- Sales & Upselling
- Teamwork
0-2 years (Ideal for entry-level candidates)
Company Details
Data Entry Assistant
Posted 12 days ago
Job Viewed
Job Description
We are looking for a reliable and detail-oriented Data Entry Assistant to join our team. The successful candidate will be responsible for accurately entering and managing data, supporting administrative tasks, and ensuring data integrity across various systems.
Key Responsibilities:
- Enter data accurately and efficiently into company databases and systems
- Verify and update existing data to maintain accuracy
- Assist with data collection, organization, and filing
- Support other administrative tasks as required
- Collaborate with team members to improve data management processes
- Ensure confidentiality and security of sensitive information
Skills and Qualifications:
- Excellent attention to detail and accuracy
- Proficiency in Microsoft Excel and Word
- Strong organizational and time management skills
- Ability to work independently and meet deadlines
- Good communication skills and a proactive attitude
Work Experience and Education:
- Previous experience in data entry or administrative roles preferred
- Basic computer skills and familiarity with office software
- High school diploma or equivalent; further education is a plus
Company Details
Data Entry Processor
Posted 12 days ago
Job Viewed
Job Description
Job Title: Data Entry Assistant
Sector: Banking & Finance
Job Description:
We are seeking a detail-oriented and highly organized Data Entry Assistant to join our team in the Banking & Finance sector. The successful candidate will play a critical role in ensuring accurate and timely entry of financial and customer data into internal systems, supporting operational efficiency and compliance.
Key Responsibilities:
- Accurately input and update data in banking systems and databases
- Verify data for accuracy and completeness before entry
- Maintain and organize electronic and paper files
- Perform regular data audits and generate reports as required
- Assist with document management, scanning, and filing
- Work closely with other departments to ensure data consistency and integrity
- Adhere to data privacy, confidentiality, and security protocols
- Identify and correct errors or inconsistencies in data
Skills and Competencies:
- Strong attention to detail and high level of accuracy
- Proficiency in data entry software and Microsoft Office Suite (especially Excel)
- Excellent organizational and time management skills
- Ability to work independently and in a team environment
- Strong verbal and written communication skills
- Familiarity with banking or financial terminology is an advantage
Qualifications and Experience:
- High school diploma or equivalent; further education in finance, business, or IT is a plus
- Previous experience in a data entry or administrative support role preferred
- Experience in the banking or finance industry is desirable but not mandatory
- Knowledge of data protection regulations and practices is beneficial
Company Details
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Payroll Data Entry Clerk
Posted 10 days ago
Job Viewed
Job Description
Job Title: Payroll Data Entry Clerk
Work Type: Remote
Job Sector: Banking & Finance
Main Job Description:
We are seeking a highly organized and detail-oriented Payroll Data Entry Clerk to join our team in the Banking & Finance sector. This remote position is ideal for someone with strong data entry skills and a passion for accuracy and efficiency in payroll processes.
As a Payroll Data Entry Clerk, you will be responsible for ensuring timely and accurate input of payroll-related data. This includes reviewing employee timesheets, updating payroll systems, assisting with processing pay slips, and supporting the broader payroll and HR team with administrative tasks.
Key Responsibilities:
- Accurately enter employee hours, leave, and pay information into the payroll system
- Maintain and update employee payroll records and documentation
- Assist with preparation of pay slips and payroll reports
- Verify data integrity and resolve discrepancies in payroll entries
- Ensure compliance with Australian Fair Work legislation and internal payroll procedures
- Support the finance and HR departments with other administrative duties as required
Required Skills and Experience:
- 1+ year of experience in payroll, data entry, or administrative support (banking/finance experience preferred)
- Proficiency in Microsoft Excel and payroll software (e.g. MYOB, Xerox, or similar)
- High level of accuracy and attention to detail
- Ability to work independently and meet strict deadlines
- Good understanding of Australian payroll and tax regulations (preferred, not essential)
What We Offer:
- Fully remote position with flexible working hours
- Competitive monthly salary
- Supportive and inclusive team culture
- Opportunities for career growth within the banking & finance sector
If you are a motivated individual who thrives on accuracy and has a passion for payroll operations, we want to hear from you. Apply now to be part of a dynamic and growing team.
Company Details
Data Entry Clerk and Operator
Posted 10 days ago
Job Viewed
Job Description
Administration & Office Support
Main Job Description:We are looking for a highly organized and detail-oriented Data Entry Clerk / Operator to join our team in a hybrid role , offering the perfect balance of remote work and team collaboration. Based in Nelson, NSW , this position is ideal for someone who values flexibility, independence, and accuracy in their daily work.
Key Responsibilities:
- Accurately enter and update data in internal systems
- Perform data verification, cleansing, and quality control
- Maintain confidentiality and secure handling of sensitive information
- Generate simple reports and summaries as required
- Collaborate with other team members and follow established data processes
- Respond to internal requests for data support or updates
What We’re Looking For:
- Excellent typing skills with strong attention to detail
- Comfortable using Microsoft Excel, Word, and cloud-based systems
- Strong organizational skills and ability to work to deadlines
- Previous experience in data entry or administration preferred
- Ability to work independently in a remote setting and communicate effectively
Why You’ll Love This Role:
- Flexible hybrid working – work from home with occasional office days
- Stable monthly income with superannuation and leave entitlements
- Work-life balance with a supportive, people-first team culture
- No client-facing work – ideal for focused, independent workers
- Training provided if you’re returning to work or changing careers
This is a great opportunity to be part of a forward-thinking team in the growing beauty & wellness industry, while enjoying the benefits of flexible and remote working arrangements.