6 Administrative Professional jobs in Australia

Executive Assistant – Full-time Permanent

Sydney CBD | Hybrid work model

p>At Uniting , we’re here for everyone – and we’re looking for a highly organised, proactive, and relationship-driven Executive Assistant to play a pivotal role supporting our senior leaders across Mission and Chaplaincy.

T is dynamic, hands-on role provides proactive, professional secretarial and logistical support to the Director of Mission and the Head of Chaplaincy and Pastoral Practice . Working closely with these senior leaders, you’ll ensure the smooth running of day-to-day operations through effective calendar and meeting management, communication support, and the confidential handling of sensitive information.

p>You’ll also provide valuable administrative support to the broader Mission Directorate team by streamlining workflows, coordinating team activities, preparing documentation and presentations, maintaining professional networks, and liaising with internal and external stakeholders. From meetings and workshops to local project support, you’ll help keep everything running seamlessly in a fast-paced environment.

What you’ll be doing

ul>

Manage complex calendars, identify priorities, triage correspondence, prepare briefing packs and coordinate travel and expenses for the Director of Mission and the Head of Chaplaincy and Pastoral Practice.

• Prepare agendas, take minutes, track actions, and organise rooms/AV and catering.

• Develop and maintain systems for timely, consistent, and accurate information flow.

• Draft, format and proof professional communications, reports and presentations

• Coordinate expense reconciliation, reimbursements, purchase orders and invoicing.

• Work closely with the Project Manager – Strategy and Governance and the Administration Coordinator of the Mission Directorate to improve team operations, and collaborate with other Executive Assistants to ensure seamless executive support.

• Support coordination of team calendars, leadership events, executive roadshows, and specific local team projects.

• Uphold the ethos and values of the Uniting Church in Australia, including respect for human dignity, a commitment to diversity, and a passion for social justice.

What you’ll bring

ul>

Relevant qualification in business administration or a related field or equivalent experience.

• 3+ years’ experience in an Executive Assistant or similar role, ideally supporting senior leaders in a fast-paced, complex environment.

• Strong organisational skills, attention to detail, and ability to navigate competing priorities.

• Excellent written and verbal communication skills.

• Advanced Microsoft Office skills (Outlook, Word, PowerPoint, Excel) and experience with document management systems such as SharePoint and Microsoft Teams.

• Sound judgement handling sensitive and confidential information with discretion.

• A proactive, solutions-focused mindset with strong problem-solving skills and the ability to work both independently and collaboratively.

• High emotional intelligence and interpersonal skills to build strong working relationships and contribute to a positive team culture.

• Even better if you have

• Bachelor qualification (e.g. Business or Social Services)

• Experience in a faith-based or not-for-profit environment and an understanding of the ethos and values of the Uniting Church in Australia.

• Experience supporting Boards or senior executives.

Compliance

• Working With Children Check (WWCC): Required

• Why work at Uniting
  We celebrate diversity and welcome people of all backgrounds, nationalities, abilities, gender identities, sexual orientations, and beliefs. We’re a workplace where you can bring your whole self to work – and know you’ll be supported to thrive.

Apply today to join a purpose-driven organisation where your skills will help shape a safer, stronger, and more connected Uniting.

We’d love to hear from you. Please send your application through the job platform – we’re unable to accept direct applications by email.

F r all questions, please don't hesitate to contact Louise Massie via email

What We Offer You

• A rewarding career with a leading human services organisation.

• Up to $18,550 NFP salary packaging available.

• Access to our U rewards program with exclusive discounts.

• Flexible work hours for work-life balance.

• Affordable access to Fitness Passport— discounted gym memberships to support your best life.

• A supportive and inclusive and collaborative work environment.

• Opportunities for professional growth.

• Uniting contributes to the work and mission of the Uniting Church in NSW and the ACT through social justice advocacy, community services, and spiritual care.

Our purpose is to inspire people, enliven communities, and confront injustice.

We provide support for people through all ages and stages of life, with a focus on those experiencing disadvantage and vulnerability.

We acknowledge the Sovereignty of First Nations people over the lands of Australia and are committed to meaningful change so that First Nations people are strong, thriving, and self-determining.

Uniting is a Child Safe Organisation, committed to the safety, well-being, and inclusion of children and young people. We are proud of the diversity of our people and always welcome everyone, exactly as they are.

Uniting is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, colour, disability, sex, sexual orientation or national origin

Executive Assistant, Global Payment Solutions, Australia
Sydney, Australia
**To proceed with your application, you must be at least 18 years of age.**
Acknowledge
Refer a friend
**To proceed with your application, you must be at least 18 years of age.**
Acknowledge ( Description:**
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.
Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates' physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!
**Job Description**
Providing high-level administrative support to the GPS Country Head, GPS Senior Leadership team, and the broader GPS team. Performs diverse, advanced, and confidential administrative support duties including comprehending and responding to complex correspondence internally and externally. Relieves management of administrative tasks; gathers, compiles and reports information relevant to/for the executive and team. Communicates with executives and line management to gather/convey relevant information. Meaningfully contributes to the overall productivity of the team through effective planning and efficient performance of the role.
**Responsibilities**
+ Be responsible for extensive calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings.
+ Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
+ Meet and greet clients and visitors.
+ Setup and coordinate meetings and conferences, including room bookings and ordering refreshments/food as required.
+ Assist preparation of presentation materials.
+ Compose correspondence, create, and modify documents/presentations using Microsoft Office.
+ Required to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
+ Arrange travel schedules and reservations for executive management as needed.
+ Prepare T&E claims in line with company policy.
+ Perform general clerical duties to include but not limited to photocopying, mailing, and filing.
+ Maintain hard copy and electronic filing system.
+ Sign for mail and packages.
+ Coordinate and maintain records for staff office space and phones as necessary.
+ Communicate and handle incoming and outgoing electronic communications.
+ Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
+ Other ad-hoc duties as assigned.
**Requirements**
+ Held a similar position and can demonstrate an understanding of the role and responsibilities.
+ Strong organization and planning skills can manage multiple changing and conflicting priorities.
+ High energy, mature with positive and can-do attitude.
+ Able to record, transcribe and distribute minutes of meeting, audio typing skill is a must.
+ Flexibility on working hours.
+ Detail-oriented and takes ownership of tasks/responsibilities.
+ Experience in heavy calendar management.
+ Experience in managing email/written communications.
+ Previous work in an Investment Bank environment would be an advantage.
+ Has financial industry knowledge.
+ Strong English verbal and written skills.
+ Microsoft Office (including Word, Excel, and PowerPoint).
Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.
To view the "Know your Rights" poster, CLICK HERE ( .
View the LA County Fair Chance Ordinance ( .
Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy ("Policy") establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. Should you be offered a role with Bank of America, your hiring manager will provide you with information on the in-office expectations associated with your role. These expectations are subject to change at any time and at the sole discretion of the Company. To the extent you have a disability or sincerely held religious belief for which you believe you need a reasonable accommodation from this requirement, you must seek an accommodation through the Bank's required accommodation request process before your first day of work.
This communication provides information about certain Bank of America benefits. Receipt of this document does not automatically entitle you to benefits offered by Bank of America. Every effort has been made to ensure the accuracy of this communication. However, if there are discrepancies between this communication and the official plan documents, the plan documents will always govern. Bank of America retains the discretion to interpret the terms or language used in any of its communications according to the provisions contained in the plan documents. Bank of America also reserves the right to amend or terminate any benefit plan in its sole discretion at any time for any reason.

**Why Microsoft**  
Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
**The purpose of this role**  
We are hiring for an Executive Assistant to the Corporate Vice President (CVP) / Managing Director (MD) for Australia and New Zealand.
The role will be responsible for providing administrative and organisational support to the ANZ CVP/MD, comfortably communicating with a wide range of internal and external stakeholders including our customers, partners and vendors, and often handling confidential and critical details. The successful candidate will be able to anticipate the fast-paced needs of the CVP/MD and flexibly accommodates and prioritises demanding work and travel schedules. Some of the responsibilities include coordinating meetings, planning, organising, and managing multiple calendars, coordinating all travel arrangements, and managing logistics for special events such as team Town Halls or international off-sites and signature peak experience events with internal teams and external partners.
We're open to candidates who are based in **Sydney** , with the expectation that they can commit to being in the office at least three days a week. Since the role involves supporting the ANZ region, there will be occasions when you'll need to participate in sessions that are timed to suit these time zones, which sometimes will be outside of standard Australian business hours.
**Responsibilities**
+ Strategic calendar management, including anticipating future needs and time planning prioritisation support for the Corporate Vice President/Managing Director.
+ Cross-functional collaboration and cross-cultural communication with internal and external networks, particularly EAs for Asia Area Vice Presidents and ANZ Leaders.
+ Leadership of the ANZ Business Support community serving as role model with a passion for technology and learner mindset to adopt and encourage usage of AI in daily work to increase productivity of the community.
+ Orchestrate key ANZ-wide administrative tasks such as management of distribution lists and organisational charts.
+ Active participation in the ANZ-wide and Global Business Support community with an appreciation of cross-cultural nuances and passion for working with diverse cultures and teams across ANZ and the globe.
+ Team player with collaborative mindset partnering closely with other members of the Office of the CVP on team management support, including recruitment and onboarding activities, communications, customer and partner experience and operations.
+ Event coordination and logistics management for signature events, including Executive Visits.
+ Project ownership, balancing multiple complex projects and timelines.
+ Resource management, including expense tracking and budget reporting.
+ Rhythm of Business management, including building and managing the annual ROB in partnership with the Chief of Staff and Office of the CVP team.
+ Travel management, coordinating intensive global travel arrangements and itineraries.
**Qualifications**
**What skills do you need to have?**  
There will be many opportunities for you to learn and grow at Microsoft.
**Required/Minimum Qualifications**
+ Min 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management - C-Suite or CEO level required
+ Experience supporting ANZ region AND / or Global team
+ Gravitas to build relationships at the senior level in multiple geographies and across various business areas
+ Ability to align and motivate the EA community both in ANZ, APAC and globally.
**Additional Qualifications**
+ Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology)
+ OR equivalent experience.
+ 4+ years' experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others.
+ 5+ years' experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations ( .

About Us.We are a leading commercial landscape company proudly serving developers across South East Queensland. Known for our commitment to quality and reliability, we’re seeking a dedicated and proactive Office Administrator to become a key member of our close-knit office team.Why Join Us?We are a small team and if you bring the right attitude and skills, this role offers a unique opportunity to thrive with a respected company that truly values its team members. Here’s why you should apply.What We Offer.- Competitive Salary: We recognize and reward your hard work.- Flexible Work Arrangements: Enjoy a balance that works for you.- Autonomy: Take ownership of your role and make it your own.- Professional Growth: Receive training to master our company’s intricacies.Role Overview.As our Office Administrator, you’ll be at the heart of our operations. Your key responsibilities will include, but not limited too: Data entry, invoice reconciliation, and accounts management (using Xero)Progress claims setup, invoice preparation, and timesheet checkingCreditors and debtors managementIncoming calls, email correspondence, and office maintenancePurchasing, WHS compliance, and insurance managementTracking project details and performing general office tasksYour Schedule.Full-time, Monday to Friday, 7:30 AM to 4:00 PM (flexible arrangements around start and finish times)RequirementsWhat we are looking for in you.- Excellent computer literacy with proficiency in Xero and Excel- Strong multitasking and time management skills- Dependable, proactive, and able to work independently- Positive attitude with excellent communication skills- Meticulous attention to detailBenefitsIf you’re looking for a role where you can contribute to a thriving company and grow your career, we’d love to hear from you!

This is a remote position.

Company: MASTER CORPORATION PTY LTD Location: Remote (Australia Applicants Only) Job Type: Part-Time, Remote Pay: A$35.00 per hour + Superannuation About the Role

MASTER CORPORATION PTY LTD is looking for a detail-oriented Part-Time Administrative Assistant / Data Entry professional to join our remote team.

This entry-level role is perfect for candidates based in Australia who are organized, reliable, and looking for flexible part-time remote work. Full training will be provided — no prior experience required.

Key Responsibilities

Enter and update data accurately into systems

Assist account managers with reconciliations and admin tasks

Verify data completeness and correct errors

Maintain confidentiality and security of records

Provide general administrative support to the remote team

RequirementsRequirements

Must currently reside in Australia

High school diploma (or equivalent)

Basic computer literacy and typing skills

Familiarity with Excel, Google Sheets, and scheduling tools (preferred)

Reliable internet connection and home workspace

Able to commit to 20 hours per week with flexible scheduling

BenefitsWhat We Offer