12 Diary Management jobs in Australia
Executive Assistant / Personal Assistant
Posted 4 days ago
Job Viewed
Job Description
Are you an exceptionally organised and proactive individual with a keen eye for detail? We are seeking a highly capable Personal Assistant to provide comprehensive support to a busy executive based in Melbourne.
This pivotal role requires someone who can seamlessly manage a diverse range of responsibilities, anticipate needs, and maintain strict confidentiality. If you thrive in a fast-paced environment and possess excellent communication and administrative skills, we want to hear from you.
RequirementsKey Responsibilities:
Extensive calendar and diary management, including scheduling appointments and meetings.
Coordinating travel arrangements (domestic and international) and preparing itineraries.
Managing correspondence, emails, and phone calls with professionalism.
Preparing documents, presentations, and reports.
Assisting with personal errands and ad-hoc tasks as required.
Maintaining organised filing systems (digital and physical).
About You:
Exceptional organisational and time management skills with the ability to prioritise effectively.
Strong proficiency in Google Apps (G-mail, Docs, Sheets, Slides).
Impeccable written and verbal communication skills.
Proactive, adaptable, and a strong problem-solver.
Discreet, trustworthy, and able to maintain confidentiality at all times.
BenefitsWhat We Offer:
A challenging and rewarding role within a supportive environment.
Opportunity to work closely with a high-profile executive.
Competitive salary commensurate with experience.
Melbourne CBD location.
If you are ready to take on this exciting opportunity, please submit your resume and a cover letter outlining your relevant experience
Executive Assistant
Posted 2 days ago
Job Viewed
Job Description
**Job Number** 25130740
**Job Category** Administrative
**Location** The Westin Perth, 480 Hay Street, Perth, Western Australia, Australia, 6000VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Management
**Who we are**
The Westin Perth is a rejuvenating haven with luxury accommodation and 5-star amenities located in Perth's city centre. The Westin Perth provides a refreshing location for mindful meetings or inspiring events.
The hotel's 368 guest rooms include ten Club Suites, eight Westin Suites, five Executive Suites and one Presidential Suite. More than 2,300 square meters of versatile event space equipped with cutting-edge technology, including a Grand Ballroom.
**Your role**
Reporting to the General Manager, you will assist with the organisation of the Executive office, liaise with Senior leadership and coordinate General Manager's schedule. This role will have a strong focus on administration support and overall organisation.
This is the perfect opportunity for a passionate individual to make a difference as the hotel transforms and expands. Beyond the day-to-day responsibilities, this role has the power to own and influence ways of working through continuous improvement initiatives.
**What we're looking for?**
You are an enthusiastic and motivated individual who loves hospitality and the vibrant hotel environment. You are a multi-tasker and can work independently, performing a wide range of complex and confidential administrative duties to support General Manager.
In this role, you will act in a **one-on-one capacity as a true right-hand support** to the hotel's General Manager to help maximise their time and efficiency by providing organisational support to assist with prioritisation, engagement and execution of the General Manager's duties.
**_This is a maternity leave cover role and is expected to start in mid to late October with a duration being 12 months._**
**Your key responsibilities will include the following:**
+ Comprehensive inbox and diary management, filtering customer enquiries, investigating issues and liaising with customers, suppliers, and internal stakeholders to help achieve speedy resolutions and outcomes.
+ Assemble executive reports for owners and area teams,
+ Schedule and prepare meetings and document minutes and action items accordingly.
+ Administrative support to the ANZP Business Council Chairperson (General Manager).
+ Owner's communication, including accommodation bookings and any other arrangements required for their stay.
+ Ensuring VIP amenity requests from General Manager are handled promptly.
**Your keys to success**
+ **Proven experience in an administration** or office coordinator role
+ **Exceptional organisational and time management skills** - You are exceptionally organised and have strong time management skills with the ability to plan and anticipate the General Manager's needs.
+ **Proactive and highly adaptable with high attention to detail** - You will have a proactive approach to your work and be able to work calmly under pressure to manage competing deadlines. Your high accuracy and attention to detail will help you thrive in delivering high-quality business outcomes.
+ **Proficiency in Microsoft Office** - including Word, Excel, PowerPoint, Teams and Social Media applications and software packages
+ **Effective communication skills** - You are a strong communicator with a natural ability to connect with various stakeholders in written and verbal forms, as well as an ability to unite and engage teams.
+ **Exceptional relationship and stakeholder management skills** - You are comfortable communicating in all situations, be it face-to-face meetings with Senior Executives internally and externally, meeting and attending to customers in the office or official duties or public speaking at company events.
+ Full Time Australian Working rights
**What you will enjoy**
Marriott's "Life. With the Works" offers a portfolio of benefits so you can experience greater freedom to redefine a work-life balance that meets your needs. With more leave, more benefits, and more perks. Including:
+ Flexible working
+ Parental leave, Birthday leave, and Long service leave portability across all 30 Marriott Brands
+ Enhanced superannuation
+ Travel & stay benefits, including eligibility into our Bonvoy loyalty program
+ Incentive, recognition, and well-being programs
+ Excellent career growth and learning opportunities
+ Access to EAP Services
We look forward to receiving your applications.
Only shortlisted candidates shall be contacted.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated?Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
At Westin, we are committed to empowering guests to regain control and enhance their well-being when they need it most while traveling, ensuring they can be the best version of themselves. To achieve the brand mission of becoming the preeminent wellness brand in hospitality, we need passionate and engaged associates to bring the brand's unique programming to life. We want our associates to embrace their own well-being practices both on and off property. You are the ideal Westin candidate if you are passionate; you are active and take pride in how you maintain your well-being; you are optimistic; you are adventurous. **Be** where you can do your best work,? **begin** your purpose, **belong** to an amazing global?team, and **become** the best version of you.
Executive Assistant

Posted 14 days ago
Job Viewed
Job Description
Job ID
229876
Posted
30-Jul-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Melbourne - Victoria - Australia
**Elevate your skills with a global real estate firm**
**Work as part of a diverse and collaborative team**
**Office culture like no other - genuine progression**
**Melbourne | Land of the Wurundjeri people**
CBRE is currently in search of an exceptional individual to join our team as an Executive Assistant within the Metropolitan Investment Sales team. This role is based in our Melbourne office and offers a unique opportunity to provide dedicated support to the Head of Metropolitan Investment Sales. The ideal candidate will be a seasoned professional with a strong understanding of company processes, policies, and procedures. This individual will be responsible for managing the day-to-day operations of the IP Metro function, providing administrative support, and ensuring seamless execution of tasks and projects.
**Job Responsibilities:**
+ As an Executive Assistant, your primary responsibility will be to provide comprehensive executive support to the Head of Metropolitan Investment Sales, as well as broader team support as required. This includes calendar and inbox management, coordinating meetings, preparing agendas, and taking accurate minutes, and coordination of travel & event bookings as well as liaising with HR and IT for new starter setups and onboarding.
+ Provide the operational and business administration support relating to the interim measures associated with M&A.
+ You will be responsible for reconciling expenses, processing invoices, distributing communications, and handling any ad hoc financial tasks that may arise, ensuring financial administration is carried out efficiently.
+ As part of your role as an Executive Assistant, you will also be responsible for maintaining an accurate and up-to-date client and opportunity database using Salesforce.
+ In this position, you will have extensive engagement and interaction with both internal and external clients and stakeholders. You will also have the opportunity to liaise with executive leaders and their teams, building strong relationships.
**So, what's in it for you?**
+ Working alongside an experienced and established team & leader.
+ Our company is diverse and so are the opportunities for professional and career development.
+ A range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days?
+ We are proud to be certified as a Family Inclusive Workplace in Australia. This is a great recognition to our different policies, programs and benefits which help us build a great family friendly workplace culture.
+ We offer a range of networking groups, committees and programs including , Women in Property, NextGen, Pacific & State DEI Committees, MamasThrive Program, ParentHub, Femme FM Program, Fee-Earning Women @ CBRE, First Nations Employee Group, Graduate Program, and more!
**About us:**
CBRE is the world's leading & largest commercial real estate services & investment firm; a growing & visionary organisation, comprised of the best & brightest professionals. Creating the real estate solutions of tomorrow, so businesses & people thrive. We work in every dimension of commercial real estate?
Our mission is to realise the potential in all the businesses & people we work with, so that together we can create the real estate solutions of the future. We are driven by the entrepreneurial spirit of our people & the diverse needs of our clients. We are invested in the development & unique needs of our diverse employees & strive to create an inclusive environment that allows our employee to bring their full selves to work?
**Can we inspire you to join us?**
At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.
We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.
We welcome and encourage First Nations People to apply.
Be inspired to elevate your career to new heights.
Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.
We look forward to hearing from you! **#WeAreCBRE**
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Executive Assistant & Events

Posted 14 days ago
Job Viewed
Job Description
**Are You Ready to Make It Happen at Mondelez International?**
**Join our Mission to Lead the Future of Snacking. Make It Possible.**
**About the Role**
As our Executive and Events Assistant, you will be the central point of contact, providing essential support to ensure the smooth operation of our Sales and Corporate and Government Affairs teams. In addition, you will coordinate a range of internal and stakeholder events ensuring the highest levels of engagement. You will be responsible for managing diaries of leaders, budgets, booking travel, processing expenses, ordering supplies, and handling communication. You will plan the logistics and delivery of events, working closely with subject matter experts to deliver event objectives. Your organisational skills and proactive approach will be essential to keeping things running smoothly.
**Your Day to Day**
+ Provide comprehensive administrative support, executing activities efficiently and building effective relationships with team members.
+ Plan and execute a range of events including the annual employee conference, awards dinners, customer engagements and functional meetings. Responsible for venue and speaker liaison, run sheets, logistics, budgets, RSVPsand seamless execution.
+ Manage budget-related tasks, process expenses, and handle purchasing processes accurately and in a timely manner.
+ Proactively manage diaries of leaders, supporting them to focus on business and team priorities.
+ Answer calls and emails promptly and professionally, responding to queries and requests appropriately.
+ Manage archiving and filing systems in compliance with statutory requirements and company policy.
+ Complete and update reports and maintain systems and data with accuracy and attention to detail.
+ Coordinate logistics for travel, events, meetings, and training, ensuring seamless execution.
**What You Need**
+ Minimum 4 years' experience in administration and eventsupport roles.
+ Background in events planning and delivery.
+ Excellent written and verbal communication skills, enabling you to interact effectively with team members and external contacts.
+ Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
+ Exceptional attention to detail, combined with a proactive attitude and strong communication and interpersonal skills.
+ Excellent teamwork skills, with the ability to anticipate needs and respond accordingly.
+ Strong level of resilience, decision making and calmness under pressure.
**The Perks**
+ Opportunities for continuous learning and development to grow your skills and advance your career.
+ Paid parental leave that supports every kind of family.
+ Fun, inclusive team events and celebrations to foster camaraderie and a positive work environment.
No Relocation support available
**Business Unit Summary**
At Mondelez International, our mission is to provide consumers with the right snack, for the right moment, made in the right way. We are one of the largest snack companies in the world, with global net revenues exceeding $31 billion USD.
We have operations in more than 80 countries and employ approximately 91,000 diverse and talented employees in our factories, offices, research & development facilities and distribution activities around the world.
In Australia and New Zealand, we have 6 factories, and both global and local brands, employing over 2,000 people; Cadbury Dairy Milk, Oreo, Toblerone, Philadelphia, belVita, Pascall, The Natural Confectionery Company, Sour Patch Kids and Ritz.
Mondelez International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
**Job Type**
Regular
Administration Support
Administration Services
At Mondelez International, our purpose is to empower people to snack right through offering the right snack, for the right moment, made the right way. That means delivering a broader range of delicious, high-quality snacks that nourish life's moments, made with sustainable ingredients and packaging that consumers can feel good about.
We have a rich portfolio of strong brands - both global and local. Including many household names such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum. We are proud to hold the number 1 position globally in biscuits, chocolate and candy as well as the No. 2 position in gum
Our 80,000 Makers and Bakers are located in our operations in more than 80 countries and are working to sell our products in over 150 countries around the world. They are energized for growth and critical to us living our purpose and values. We are a diverse community that can make things happen, and happen fast.
Join us and Make It An Opportunity!
Mondelez Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact for assistance.
Executive Assistant (6 Months Contract)
Posted 8 days ago
Job Viewed
Job Description
Cognizant (Nasdaq-100: CTSH) is one of the world's leading professional services companies, transforming clients' business, operating, and technology models for the digital era. Our unique industry-based, consultative approach helps clients envision, build, and run more innovative and efficient businesses. Headquartered in the U.S., Cognizant is ranked 185 on the Fortune 500 and is consistently listed among the most admired companies in the world. Learn how Cognizant helps clients lead with digital at or follow us @Cognizant.
What makes Cognizant a unique place to work? The combination of rapid growth on a global scale in an international and innovative environment! This is creating a lot of opportunities for people like you - ambitious and pro-active with an entrepreneurial spirit who creates and seizes opportunities.
At Cognizant, together with your colleagues from all around the world, you will collaborate on creating solutions for the world's leading companies and help them become more flexible, innovative, and successful. And this is your chance to be part of that story.
**About the Role**
This position is tailor-made for a self-starter who is proactive and dedicated to unburdening the daily operations of a fast-paced professional setting. Rapidly adapting to change, setting priorities with precision, and efficiently handling ad hoc matters are key attributes for success in this role.
In essence, you are a multitasking maestro, administratively robust, and stress resistant. Your ability to connect with colleagues and stakeholders alike, positions you as a vital link in the organizational chain, contributing to a harmonious and productive work environment.
We're looking for applicants who are detail oriented and problem solvers, with experience as an executive or administration assistant in the past. It will be a 6 month fixed term engagement.
**Role Responsibilities:**
+ Providing administrative support to the Executives while maintaining complex calendar with an in-depth understanding of MS office suite.
+ Acting as the first point of contact for internal and external matters with an ability to organize daily workload by priority.
+ Managing correspondence via different communication channels
+ Arranging and facilitating cross-locational meetings with an ability to meet deadlines in fast paced quickly changing environment.
+ Accurately record notes and minutes from meetings minutes, writing follow-up emails
+ Updating records, editing, and preparing presentations, reports, and letters.
+ Research and collate data to prepare documents for review and presentation.
+ A proactive approach to problem-solving with strong decision-making skills.
+ Professional level verbal and written communications skills.
+ Planning and prioritizing own workload, delivering an efficient service.
**Requirements:**
+ 7-10 years of administrative or secretarial experience.
+ Strong administration, data entry, and organization skills, with high attention to detail.
+ Hands-on exposure to commonly used software tools (e.g. Excel, Word, PowerPoint, Outlook, and Teams); experience working with databases
+ Ability to communicate internally and externally with Cognizant employees and external stakeholders across the globe.
+ Experienced in the management of administrative projects.
+ Team player, supportive, cooperative, and able to work independently.
+ Ability to plan and prioritize your workload according to importance to the customer and business needs.
**Diversity and Inclusion at Cognizant**
Cognizant is an equal opportunity employer that embraces diversity, champions equity and values inclusion. We are dedicated to nurturing a community where everyone feels heard, accepted and welcome. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other protected characteristic as outlined by federal, state or local laws.
If you have a disability that requires reasonable accommodation to search for a job opening or submit an application, please email with your request and contact information.
**The Cognizant community:**
We are a high caliber team who appreciate and support one another. Our people uphold an energetic, collaborative and inclusive workplace where everyone can thrive.
+ Cognizant is a global community with more than 300,000+ associates around the world.
+ We don't just dream of a better way - we make it happen.
+ We take care of our people, clients, company, communities and climate by doing what's right.
+ We foster an innovative environment where you can build the career path that's right for you.
Cognizant is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
Executive Assistant Volunteer - Global/Remote
Posted 16 days ago
Job Viewed
Job Description
br>Volunteer: Volunteers have a heart for giving back. The Executive Assistant Volunteer provides administrative support to UniversalGiving®’s leadership on day-to-day tasks. We are seeking a kind candidate who understands the pressures a CEO faces, follows up the first time, and has high attention to detail skills. You will need to have good writing skills; prepare communications/applications; organize Google Docs, and more. This allows us to accomplish our mission quicker. We are excited to have you join our global team and help serve the world in philanthropy.
About Us
UniversalGiving® is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary Quality Model®. UniversalGiving® has been featured on the homepage of Bloomberg, Oprah.com, CBS, The Wall Street Journal, and The New York Times. UniversalGiving® also has been featured in more than 16 books, including the new edition Harvard Business Review Book, HBR Guide to Delivering Effective Feedback, Arianna Huffington’s Thrive, and Laura Arrillaga-Andreessen’s Giving 2.0. We have also been acknowledged six times on Great Nonprofits’ annual Top Nonprofits lists and are highlighted in Huffington Post's list of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the Christian Science Monitor and monthly contributions on Forbes. To date, we have matched more than 22,000 volunteers worth $31 million dollars’ of volunteer hours.
Re ponsibilities:
- Update Salesforce contact databases
- Input calendar entries into Google Calendar
- Assist Development Business Unit by research/input potential contacts
- Transcribe voicemails for blogs and emails
- Create social media posts for the Office of the CEO/UniversalGiving® accounts br>- Create and update Google Docs and Google Spreadsheets
- Research on new areas of business
- With proven success & a positive attitude, take on special projects and new responsibilities
Qualifications
- Excellent written and verbal communication skills
- Excellent organizational skills
- Meticulous attention to detail
- Commitment to confidentiality
- Strong data entry Salesforce experience
- High proficiency in Google Workspace tools (some training provided)
- Punctual and with strong commitment to meeting deadlines
- Able to accurately follow instructions
- Demonstrates strong initiative and applies common sense in problem-solving
Benefits
- Part-time, flexible remote positions
- Opportunity to work with a diverse, global team representing over 25 cultures
- Gain experience with a Tech for Good nonprofit
- With proven success & a positive attitude, UniversalGiving® is likely to facilitate J1, OPT visas br>
Duration and Location
- The position is available part-time (5-20 hours per week)
- Minimum 6 months commitment
- We provide remote positions with a highly globally focused team from more than 20 countries, including Russia, China, Kenya, Japan, Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, the Kurdish population, South Korea, the U.K., Brazil, Kenya, and many more.
Executive Assistant Intern: (Global/Remote)
Posted 20 days ago
Job Viewed
Job Description
br>Internship: Internships are for people in school or with a few years of experience. The Executive Assistant Intern provides administrative support to UniversalGiving®’s leadership on day-to-day tasks. We are seeking a candidate who is kind, understands the pressures a CEO faces, follows up the first time, and has high attention to detail skills. You will need to have good writing skills; prepare communications/applications; organize Google Docs, and more. This allows us to accomplish our mission quicker. We are excited to have you join our global team and help serve the world in philanthropy.
UniversalGiving® is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary Quality Model®. UniversalGiving® has been featured on the homepage of Bloomberg, Oprah.com, CBS, The Wall Street Journal, and The New York Times. UniversalGiving® also has been featured in more than 16 books, including the new edition Harvard Business Review Book, HBR Guide to Delivering Effective Feedback, Arianna Huffington’s Thrive, and Laura Arrillaga-Andreessen’s Giving 2.0. We have also been acknowledged six times on Great Nonprofits’ annual Top Nonprofits lists and are highlighted in Huffington Post's list of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the Christian Science Monitor and monthly contributions on Forbes. To date, we have matched more than 22,000 volunteers worth $31 million dollars’ of volunteer hours.
Re ponsibilities:
- Update Salesforce contact databases
- Input calendar entries into Google Calendar
- Assist the Development Business Unit by researching/inputting potential contacts
- Transcribe voicemails for blogs and emails
- Create social media posts for the Office of the CEO/UniversalGiving® accounts br>- Create and update Google Docs and Google Spreadsheets
- Research on new areas of business
- With proven success & a positive attitude, take on special projects and new responsibilities
Qualifications
- Excellent written and verbal communication skills
- Excellent organizational skills
- Meticulous attention to detail
- Commitment to confidentiality
- Strong data entry and Salesforce experience
- High proficiency in Google Workspace tools (some training provided)
- Punctual and with a strong commitment to meeting deadlines
- Able to accurately follow instructions
- Demonstrates strong initiative and applies common sense in problem-solving
Benefits
- Part-time, flexible remote positions
- Opportunity to work with a diverse, global team representing over 25 cultures
- Gain experience with a Tech for Good nonprofit
- With proven success & a positive attitude, UniversalGiving® is likely to facilitate J1, OPT visas br>
Duration and Location
- The position is available part-time (5-20 hours per week)
- Minimum 6 months commitment
- We provide remote positions with a highly globally focused team from more than 20 countries, including Russia, China, Kenya, Japan, Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, the Kurdish population, South Korea, the U.K., Brazil, Kenya, and many more.
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Executive Assistant - Capital Markets & Advisory, Sydney
Posted 6 days ago
Job Viewed
Job Description
Working in a fast-paced and close-knit team environment, you will support executives and members of the team with inbox and diary management, arranging internal and external face to face meetings and overseeing multiple video calls per week. You will manage domestic and international travel arrangements including accommodation, visas, client entertainment and expense claims, and interact regularly with other assistants to coordinate conference calls with international offices and across different time zones.
**Qualifications & Requirements:**
+ 5+ years experience providing executive assistant support, preferably in the banking and finance industry
+ A proactive approach, with the ability to understand the nature of the business and priorities within the team while maintaining a high level of discretion, confidentiality and professionalism
+ Highly proficient in Microsoft Office and Concur and a demonstrated ability to quickly gain command of new systems
+ Strong organisational, planning and multi-tasking abilities and the ability to effectively manage conflicting priorities
+ Excellent relationship management with the ability to liaise, interact and communicate effectively with stakeholders at all levels, both internally and externally
+ Work collaboratively with the wider EA team across Sydney and Melbourne
**Responsibilities:**
+ Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
+ Coordinate travel arrangements; domestic & international
+ Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
+ Orders supplies and process invoices through Procure to Pay system
+ Process and follow-up on Virtual Requests
+ Assists in ad-hoc projects and events as needed
+ Works collaboratively with other administrative staff
+ Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behaviour, conduct and business practices, and escalating, managing and reporting control issues with transparency.
#LI- HYBRID
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**Job Family Group:**
Business Strategy, Management & Administration
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**Job Family:**
Administrative Support
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**Time Type:**
Full time
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**Most Relevant Skills**
Please see the requirements listed above.
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**Other Relevant Skills**
For complementary skills, please see above and/or contact the recruiter.
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_Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law._
_If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review_ _Accessibility at Citi ( _._
_View Citi's_ _EEO Policy Statement ( _and the_ _Know Your Rights ( _poster._
Citi is an equal opportunity and affirmative action employer.
Minority/Female/Veteran/Individuals with Disabilities/Sexual Orientation/Gender Identity.
Personal Care Assistant
Posted 22 days ago
Job Viewed
Job Description
br>About the Role:
We are seeking a compassionate and dedicated Personal Care Assistant to join a supportive team in Moonta, providing high-quality care to residents in an aged care setting. This is a full-time position offering stability, competitive remuneration, and the opportunity to make a meaningful difference in the lives of others.
Duties:
• Deliver exceptional personal care to residents in line with individual care plans. < r>• upport residents’ independence, dignity, and emotional wellbeing.
• M nitor and report changes in residents’ conditions or concerns regarding care.
• F ster positive relationships with residents, families, and colleagues. < r>• P rticipate in workplace safety and continuous improvement initiatives. < r>Skills & Experience Required:
• C rtificate III in Aged Care, Individual Support, or equivalent qualification. < r>• M nimum 1 year of full-time experience in a similar role. < r>• N IS Worker Screening Clearance (issued within the last 5 years) is preferable. < r>• U -to-date flu vaccination and full COVID-19 immunisation. < r>• S tisfactory police check with no disclosures. < r>• O n reliable transportation. < r>• S rong teamwork skills and a commitment to long-term employment. < r>Why You'll Love Working here:
• R warding work that makes a real difference in residents' lives < r>• O going training and professional development opportunities < r>• S pportive team culture with regular staff recognition < r>• M dern facilities with quality resources < r>• C reer growth potential within our organization < r>
How to Apply:
If you're passionate about quality aged care and meet the requirements, we'd love to hear from you!
*All successful applicants must comply with Aged Care Quality Standards and complete orientation training. *
Please submit your resume and a cover letter outlining your experience and why you'd be perfect for this role.
Personal Assistant to Head of Home Care and Transformation
Posted 2 days ago
Job Viewed
Job Description
We are seeking a passionate Personal Assistant to support the Head of Home Care and Transformation in a full-time permanent role, based in Sydney CBD.
Applications close: 27 July 2025 Sunday
About the Role
- Full-time Permanent (38 hours per week)
- Base pay + salary packaging benefits up to $18,550 (pay less tax) + 12% superannuation
- Hybrid work model (3 days in Sydney CBD, 2 days WFH)
About the opportunity
The Personal Assistant to the Head of Home & Community Care (HACC) and Transformation in Seniors Services will provide administrative support to ensure the smooth operation of daily activities through efficient calendar management, travel coordination and communication handling. This role requires exceptional organisational skills, discretion and the ability to manage multiple priorities in fast-paced environment.
Key responsibilities:
- Oversee activities to ensure alignment with budget, policy, and financial targets.
- Manage complex diaries, travel, meetings, and communications for the Head of Home Care, ensuring seamless daily operations.
- Prepare and coordinate high-quality documents, agendas, minutes, and meeting logistics.
- Support digital transformation and contribute to streamlined processes across Uniting.
- Foster effective relationships with clients and external partners, enhancing Uniting’s reputation.
- Collaborate with teams to deliver projects, avoid duplication, and drive continuous improvement.
- Champion Uniting’s values, uphold professional standards, and contribute to a positive, inclusive team culture.
- Maintain a strong focus on health, safety, wellbeing, and quality management in all activities.
- Engage actively in professional development and performance feedback processes.
Qualifications and Experience:
Essential
- Minimum 3 years of experience as a personal assistant or similar administrative role.
- Excellent organisational and time management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office, Suite and calendar management tools.
- Ability to multitask and priorities effectively in a fast-paced environment.
- Strong attention to detail and accuracy.
- Professional demeanour and interpersonal skills.
Even Better
- Experience supporting senior executives or leadership teams.
- Knowledge of corporate policies and procedures.
- Event planning or coordination experience.
- Ability to adapt to changing priorities and work independently.
- Basic understanding of budgeting and expense tracking.
- Exposure to or understanding of the aged care or community services sector.
What we offer:
- Maximum allowable up to $8,550 salary packaging available (visit for more information).
- 500 referral bonus can be generously rewarded for referring a friend who joins Uniting.
- Extensive opportunities for professional growth across Uniting.
- Affordable access to Fitness Passport— discounted gym memberships to support your best life.
- Corporate discounts and cash-back programs with major retailers
- A supportive and inclusive and collaborative work environment.
We’d love to hear what drew you to Uniting and this opportunity. Please apply through the job portals.
p>For a confidential discussion about the role, please email Sarah from Uniting’s Talent Acquisition Team at for more information. p>Employment with Uniting is subject to satisfactory background checks, which include National Police Checks and Reference Checks.Who is Uniting?
When you’re part of Uniting NSW.ACT, you’re part of a diverse, purpose-led team of people who are really making a difference to the world around them.
Uniting leaders and employees work together to create a culture that is safe, inclusive and person-centred. We bring this to life every day through our values: compassionate, respectful, imaginative and bold.
Uniting acknowledges the continuing sovereignty and rich cultural diversity of Australia’s First Peoples. We pay our respects to all Elders – past, present, and emerging – and to all First Peoples on whose lands we live and work.
U iting is a Child Safe Organisation committed to promoting the safety, wellbeing and inclusion of children and young people.