9 Executive Assistant jobs in Australia

**Job Description**
**Are You Ready to Make It Happen at Mondelez International?**
**Join our Mission to Lead the Future of Snacking. Make It Possible.**
**About the Role**
As our Executive and Events Assistant, you will be the central point of contact, providing essential support to ensure the smooth operation of our Sales and Corporate and Government Affairs teams. In addition, you will coordinate a range of internal and stakeholder events ensuring the highest levels of engagement. You will be responsible for managing diaries of leaders, budgets, booking travel, processing expenses, ordering supplies, and handling communication. You will plan the logistics and delivery of events, working closely with subject matter experts to deliver event objectives. Your organisational skills and proactive approach will be essential to keeping things running smoothly.
**Your Day to Day**
+ Provide comprehensive administrative support, executing activities efficiently and building effective relationships with team members.
+ Plan and execute a range of events including the annual employee conference, awards dinners, customer engagements and functional meetings. Responsible for venue and speaker liaison, run sheets, logistics, budgets, RSVPsand seamless execution.
+ Manage budget-related tasks, process expenses, and handle purchasing processes accurately and in a timely manner.
+ Proactively manage diaries of leaders, supporting them to focus on business and team priorities.
+ Answer calls and emails promptly and professionally, responding to queries and requests appropriately.
+ Manage archiving and filing systems in compliance with statutory requirements and company policy.
+ Complete and update reports and maintain systems and data with accuracy and attention to detail.
+ Coordinate logistics for travel, events, meetings, and training, ensuring seamless execution.
**What You Need**
+ Minimum 4 years' experience in administration and eventsupport roles.
+ Background in events planning and delivery.
+ Excellent written and verbal communication skills, enabling you to interact effectively with team members and external contacts.
+ Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
+ Exceptional attention to detail, combined with a proactive attitude and strong communication and interpersonal skills.
+ Excellent teamwork skills, with the ability to anticipate needs and respond accordingly.
+ Strong level of resilience, decision making and calmness under pressure.
**The Perks**
+ Opportunities for continuous learning and development to grow your skills and advance your career.
+ Paid parental leave that supports every kind of family.
+ Fun, inclusive team events and celebrations to foster camaraderie and a positive work environment.
No Relocation support available
**Business Unit Summary**
At Mondelez International, our mission is to provide consumers with the right snack, for the right moment, made in the right way. We are one of the largest snack companies in the world, with global net revenues exceeding $31 billion USD.
We have operations in more than 80 countries and employ approximately 91,000 diverse and talented employees in our factories, offices, research & development facilities and distribution activities around the world.
In Australia and New Zealand, we have 6 factories, and both global and local brands, employing over 2,000 people; Cadbury Dairy Milk, Oreo, Toblerone, Philadelphia, belVita, Pascall, The Natural Confectionery Company, Sour Patch Kids and Ritz.
Mondelez International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
**Job Type**
Regular
Administration Support
Administration Services
At Mondelez International, our purpose is to empower people to snack right through offering the right snack, for the right moment, made the right way. That means delivering a broader range of delicious, high-quality snacks that nourish life's moments, made with sustainable ingredients and packaging that consumers can feel good about.
We have a rich portfolio of strong brands - both global and local. Including many household names such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum. We are proud to hold the number 1 position globally in biscuits, chocolate and candy as well as the No. 2 position in gum
Our 80,000 Makers and Bakers are located in our operations in more than 80 countries and are working to sell our products in over 150 countries around the world. They are energized for growth and critical to us living our purpose and values. We are a diverse community that can make things happen, and happen fast.
Join us and Make It An Opportunity!
Mondelez Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact for assistance.

Are you an exceptionally organised and proactive individual with a keen eye for detail? We are seeking a highly capable Personal Assistant to provide comprehensive support to a busy executive based in Melbourne.

This pivotal role requires someone who can seamlessly manage a diverse range of responsibilities, anticipate needs, and maintain strict confidentiality. If you thrive in a fast-paced environment and possess excellent communication and administrative skills, we want to hear from you.

Requirements

Key Responsibilities:

Extensive calendar and diary management, including scheduling appointments and meetings.

Coordinating travel arrangements (domestic and international) and preparing itineraries.

Managing correspondence, emails, and phone calls with professionalism.

Preparing documents, presentations, and reports.

Assisting with personal errands and ad-hoc tasks as required.

Maintaining organised filing systems (digital and physical).

About You:

Exceptional organisational and time management skills with the ability to prioritise effectively.

Strong proficiency in Google Apps (G-mail, Docs, Sheets, Slides).

Impeccable written and verbal communication skills.

Proactive, adaptable, and a strong problem-solver.

Discreet, trustworthy, and able to maintain confidentiality at all times.

Benefits

What We Offer:

A challenging and rewarding role within a supportive environment.

Opportunity to work closely with a high-profile executive.

Competitive salary commensurate with experience.

Melbourne CBD location.

If you are ready to take on this exciting opportunity, please submit your resume and a cover letter outlining your relevant experience

**About Cognizant**
Cognizant (Nasdaq-100: CTSH) is one of the world's leading professional services companies, transforming clients' business, operating, and technology models for the digital era. Our unique industry-based, consultative approach helps clients envision, build, and run more innovative and efficient businesses. Headquartered in the U.S., Cognizant is ranked 185 on the Fortune 500 and is consistently listed among the most admired companies in the world. Learn how Cognizant helps clients lead with digital at or follow us @Cognizant.
What makes Cognizant a unique place to work? The combination of rapid growth on a global scale in an international and innovative environment! This is creating a lot of opportunities for people like you - ambitious and pro-active with an entrepreneurial spirit who creates and seizes opportunities.
At Cognizant, together with your colleagues from all around the world, you will collaborate on creating solutions for the world's leading companies and help them become more flexible, innovative, and successful. And this is your chance to be part of that story.
**About the Role**
This position is tailor-made for a self-starter who is proactive and dedicated to unburdening the daily operations of a fast-paced professional setting. Rapidly adapting to change, setting priorities with precision, and efficiently handling ad hoc matters are key attributes for success in this role.
In essence, you are a multitasking maestro, administratively robust, and stress resistant. Your ability to connect with colleagues and stakeholders alike, positions you as a vital link in the organizational chain, contributing to a harmonious and productive work environment.
We're looking for applicants who are detail oriented and problem solvers, with experience as an executive or administration assistant in the past. It will be a 6 month fixed term engagement.
**Role Responsibilities:**
+ Providing administrative support to the Executives while maintaining complex calendar with an in-depth understanding of MS office suite.
+ Acting as the first point of contact for internal and external matters with an ability to organize daily workload by priority.
+ Managing correspondence via different communication channels
+ Arranging and facilitating cross-locational meetings with an ability to meet deadlines in fast paced quickly changing environment.
+ Accurately record notes and minutes from meetings minutes, writing follow-up emails
+ Updating records, editing, and preparing presentations, reports, and letters.
+ Research and collate data to prepare documents for review and presentation.
+ A proactive approach to problem-solving with strong decision-making skills.
+ Professional level verbal and written communications skills.
+ Planning and prioritizing own workload, delivering an efficient service.
**Requirements:**
+ 7-10 years of administrative or secretarial experience.
+ Strong administration, data entry, and organization skills, with high attention to detail.
+ Hands-on exposure to commonly used software tools (e.g. Excel, Word, PowerPoint, Outlook, and Teams); experience working with databases
+ Ability to communicate internally and externally with Cognizant employees and external stakeholders across the globe.
+ Experienced in the management of administrative projects.
+ Team player, supportive, cooperative, and able to work independently.
+ Ability to plan and prioritize your workload according to importance to the customer and business needs.
**Diversity and Inclusion at Cognizant**
Cognizant is an equal opportunity employer that embraces diversity, champions equity and values inclusion. We are dedicated to nurturing a community where everyone feels heard, accepted and welcome. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other protected characteristic as outlined by federal, state or local laws.
If you have a disability that requires reasonable accommodation to search for a job opening or submit an application, please email with your request and contact information.
**The Cognizant community:**
We are a high caliber team who appreciate and support one another. Our people uphold an energetic, collaborative and inclusive workplace where everyone can thrive.
+ Cognizant is a global community with more than 300,000+ associates around the world.
+ We don't just dream of a better way - we make it happen.
+ We take care of our people, clients, company, communities and climate by doing what's right.
+ We foster an innovative environment where you can build the career path that's right for you.
Cognizant is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Job Summary
br>Volunteer: Volunteers have a heart for giving back. The Executive Assistant Volunteer provides administrative support to UniversalGiving®’s leadership on day-to-day tasks. We are seeking a kind candidate who understands the pressures a CEO faces, follows up the first time, and has high attention to detail skills. You will need to have good writing skills; prepare communications/applications; organize Google Docs, and more. This allows us to accomplish our mission quicker. We are excited to have you join our global team and help serve the world in philanthropy.
About Us
UniversalGiving® is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary Quality Model®. UniversalGiving® has been featured on the homepage of Bloomberg, Oprah.com, CBS, The Wall Street Journal, and The New York Times. UniversalGiving® also has been featured in more than 16 books, including the new edition Harvard Business Review Book, HBR Guide to Delivering Effective Feedback, Arianna Huffington’s Thrive, and Laura Arrillaga-Andreessen’s Giving 2.0. We have also been acknowledged six times on Great Nonprofits’ annual Top Nonprofits lists and are highlighted in Huffington Post's list of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the Christian Science Monitor and monthly contributions on Forbes. To date, we have matched more than 22,000 volunteers worth $31 million dollars’ of volunteer hours.

Re ponsibilities:
- Update Salesforce contact databases
- Input calendar entries into Google Calendar
- Assist Development Business Unit by research/input potential contacts
- Transcribe voicemails for blogs and emails
- Create social media posts for the Office of the CEO/UniversalGiving® accounts br>- Create and update Google Docs and Google Spreadsheets
- Research on new areas of business
- With proven success & a positive attitude, take on special projects and new responsibilities

Qualifications
- Excellent written and verbal communication skills
- Excellent organizational skills
- Meticulous attention to detail
- Commitment to confidentiality
- Strong data entry Salesforce experience
- High proficiency in Google Workspace tools (some training provided)
- Punctual and with strong commitment to meeting deadlines
- Able to accurately follow instructions
- Demonstrates strong initiative and applies common sense in problem-solving

Benefits
- Part-time, flexible remote positions
- Opportunity to work with a diverse, global team representing over 25 cultures
- Gain experience with a Tech for Good nonprofit
- With proven success & a positive attitude, UniversalGiving® is likely to facilitate J1, OPT visas br>
Duration and Location
- The position is available part-time (5-20 hours per week)
- Minimum 6 months commitment
- We provide remote positions with a highly globally focused team from more than 20 countries, including Russia, China, Kenya, Japan, Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, the Kurdish population, South Korea, the U.K., Brazil, Kenya, and many more.