11 Executive Assistance jobs in Australia

Executive Assistant, Global Payment Solutions, Australia
Sydney, Australia
**To proceed with your application, you must be at least 18 years of age.**
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At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.
Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates' physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!
**Job Description**
Providing high-level administrative support to the GPS Country Head, GPS Senior Leadership team, and the broader GPS team. Performs diverse, advanced, and confidential administrative support duties including comprehending and responding to complex correspondence internally and externally. Relieves management of administrative tasks; gathers, compiles and reports information relevant to/for the executive and team. Communicates with executives and line management to gather/convey relevant information. Meaningfully contributes to the overall productivity of the team through effective planning and efficient performance of the role.
**Responsibilities**
+ Be responsible for extensive calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings.
+ Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
+ Meet and greet clients and visitors.
+ Setup and coordinate meetings and conferences, including room bookings and ordering refreshments/food as required.
+ Assist preparation of presentation materials.
+ Compose correspondence, create, and modify documents/presentations using Microsoft Office.
+ Required to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
+ Arrange travel schedules and reservations for executive management as needed.
+ Prepare T&E claims in line with company policy.
+ Perform general clerical duties to include but not limited to photocopying, mailing, and filing.
+ Maintain hard copy and electronic filing system.
+ Sign for mail and packages.
+ Coordinate and maintain records for staff office space and phones as necessary.
+ Communicate and handle incoming and outgoing electronic communications.
+ Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
+ Other ad-hoc duties as assigned.
**Requirements**
+ Held a similar position and can demonstrate an understanding of the role and responsibilities.
+ Strong organization and planning skills can manage multiple changing and conflicting priorities.
+ High energy, mature with positive and can-do attitude.
+ Able to record, transcribe and distribute minutes of meeting, audio typing skill is a must.
+ Flexibility on working hours.
+ Detail-oriented and takes ownership of tasks/responsibilities.
+ Experience in heavy calendar management.
+ Experience in managing email/written communications.
+ Previous work in an Investment Bank environment would be an advantage.
+ Has financial industry knowledge.
+ Strong English verbal and written skills.
+ Microsoft Office (including Word, Excel, and PowerPoint).
Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.
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Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy ("Policy") establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. Should you be offered a role with Bank of America, your hiring manager will provide you with information on the in-office expectations associated with your role. These expectations are subject to change at any time and at the sole discretion of the Company. To the extent you have a disability or sincerely held religious belief for which you believe you need a reasonable accommodation from this requirement, you must seek an accommodation through the Bank's required accommodation request process before your first day of work.
This communication provides information about certain Bank of America benefits. Receipt of this document does not automatically entitle you to benefits offered by Bank of America. Every effort has been made to ensure the accuracy of this communication. However, if there are discrepancies between this communication and the official plan documents, the plan documents will always govern. Bank of America retains the discretion to interpret the terms or language used in any of its communications according to the provisions contained in the plan documents. Bank of America also reserves the right to amend or terminate any benefit plan in its sole discretion at any time for any reason.