6 Executive Support jobs in Australia

**About the role**
We're looking for a proactive and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership and their teams. This role is central to ensuring the smooth operation of day-to-day activities, including diary and travel management, meeting coordination, project support, and stakeholder communication. You'll play a key part in driving efficiency, supporting strategic initiatives, and helping the business stay organized and on track.
Please note, this is a 12 month parental leave contract opportunity.
**About you**
You're a natural problem-solver with exceptional organisational skills and a knack for juggling multiple priorities. You thrive in fast-paced environments, communicate clearly, and bring a high level of professionalism and discretion to everything you do. Whether you're coordinating travel, preparing reports, or supporting projects, you take pride in delivering accurate, timely, and thoughtful work. You're also a team player who builds strong relationships across all levels of the organisation.
**Key responsibilities**
+ Provide comprehensive administrative support to Senior Directors and broader teams;
+ Manage calendars, schedule appointments, and coordinate meetings and events;
+ Organise domestic and international travel, including itineraries and accommodation;
+ Prepare meeting materials, presentations, reports, and correspondence;
+ Track action items, take meeting minutes, and ensure follow-up
+ Support project execution and contribute to process improvement initiatives;
+ Maintain filing systems and compile regular management reports; and
+ Collaborate with internal and external stakeholders to ensure seamless operations.
**Must have experience**
+ Proven experience as an Executive Assistant or similar role supporting senior leadership at Director or C-Suite level;
+ Strong organisational and time management skills with the ability to prioritize effectively;
+ Advanced proficiency in Microsoft Office Suite, especially Excel and PowerPoint;
+ Excellent written and verbal communication skills;
+ High level of discretion and confidentiality;
+ Ability to work independently and collaboratively in a fast-paced environment; and
+ Experience managing complex schedules and coordinating travel.
**Nice to have experience**
+ Familiarity with project management tools and methodologies;
+ Experience supporting large events or cross-functional projects; and
+ Exposure to process improvement initiatives or quality standards.
Stryker is a global leader in medical technologies and, together with its customers, is driven to make healthcare better. The company offers innovative products and services in MedSurg, Neurotechnology, Orthopaedics and Spine that help improve patient and healthcare outcomes. Alongside its customers around the world, Stryker impacts more than 150 million patients annually.
Stryker Corporation is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status. Stryker is an EO employer - M/F/Veteran/Disability.

**Description**
At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
**How will you make an impact in this role?**
The International Card Services (ICS) Finance team provides strategic and financial decision support to enable accelerated growth across the ICS business.
The Analyst ICS Finance reporting to the VP LFO ICS ANZ & India is responsible for supporting financial data analysis and delivery of materials for key leadership forums and meetings for the ICS COE finance team, in addition the role will support administrative responsibilities for the A/NZ ICS LFO team.
**Job Responsibilities**
+ Driving key financial reporting and preparation on ICS Strategy projects and planning processes.
+ Adhoc analytics projects work for the VP LFO.
+ Organize and maintain the ICS Finance LFO VPs' calendar, managing across American Express senior leaders and various time zones; proactively review calendar for conflicts that might occur in future weeks and make necessary adjustments.
+ Organize internal and external meetings including team events, making all necessary arrangements including sending invitations, identifying delegates as needed, booking rooms, ensuring needed equipment is in place and operational, and arranging catering.
+ Assist the ICS Finance VP with appropriate capturing of meeting minutes, if needed.
+ Maintain the departmental distribution lists and location summary.
+ Make travel arrangements including air, hotel and transfers.
+ Ensure timely preparation and processing of expense reports and invoices.
+ Event planning including Town Halls, Senior leader visits, planning workshops, etc.
**Qualifications**
+ Undergraduate degree in Economic/Commerce with major in Finance/Accounting.
+ CPA or CA qualifications completed or underway would be desirable.
+ Strong analytical and financial acumen.
+ Proficiency in using tools like Excel, Powerpoint and Outlook.
+ Coding and analytics in Cornerstone (preferred).
+ Excellent organization and time management skills.
+ A reliable and dependable team player with a positive outlook and a 'can do' attitude.
+ Able to interact with Senior Leaders and handle confidential and sensitive information with discretion and integrity.
+ An excellent verbal and written communicator with strong business writing and effective interpersonal communication skills.
+ Located in Australia, this is a hybrid role; Hybrid colleagues work a mix of in-office and virtual days, coming into the office three days per week on average.
**Qualifications**
We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
+ Competitive base salaries
+ Bonus incentives
+ Support for financial-well-being and retirement
+ Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
+ Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
+ Generous paid parental leave policies (depending on your location)
+ Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
+ Free and confidential counseling support through our Healthy Minds program
+ Career development and training opportunities
Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.
**Job:** Administration
**Primary Location:** Australia-New South Wales-Sydney
**Schedule** Full-time
**Req ID:**

Executive Assistant – Customer, Risk & Governance

Full-time | Sydney CBD (Pitt Street) | Hybrid (3–4 days in office, 1–2 days WFH)

Closing date for all applications Tuesday, 28th October 2025

Where purpose meets precision

At Uniting, we’re for people. We stand alongside those we serve – older people, children and families, and communities across NSW and the ACT – to create a life filled with possibility, connection, and purpose.

We’re looking for an experienced and proactive Executive Assistant to join our Customer, Risk & Governance (CRG) Directorate – a team that connects strategy to practice, enabling every service we deliver to be safe, respectful, and accountable .

About the Customer, Risk & Governance Directorate

The CRG Directorate partners with frontline teams to deliver safe, high-quality services through strong governance, risk management, and customer experience.

We provide the frameworks, insights, and assurance that enable confident decision-making and continuous improvement across Uniting. From safeguarding and compliance to customer engagement and transformation, our work helps shape how we protect people, improve experiences, and innovate for impact.

Led by the Chief Customer, Risk & Governance Officer , CRG has delivered key achievements in enterprise governance, customer experience, and organisation-wide system improvements that make a tangible difference for the people we serve.

The opportunity

As Executive Assistant, you’ll provide trusted and well-informed support to the Chief CRG Officer and the Leadership Team, ensuring priorities are delivered seamlessly and on time.

Reporting to the Executive Officer, you’ll be a proactive, solutions-focused partner - anticipating needs, resolving issues early, and refining the systems and rhythms that keep CRG delivering safe, accountable services. Alongside coordinating communications, meetings, and logistics, you’ll take initiative to improve processes and ensure the team stays connected, organised, and aligned to strategic priorities.

A key part of this role also includes supporting the Culture Network , for which the Chief CRG is the proud Executive Sponsor. This group celebrates Uniting’s people and strengthens connections across our organisation. You’ll help coordinate meetings, capture ideas, and bring initiatives to life - with plenty of opportunity to contribute your own creativity and energy.

If you’re someone who takes initiative, thrives in a fast-paced environment, and takes pride in keeping things running smoothly, while collaborating with others and bringing fresh ideas to improve how we work, you’ll fit right in.

What you’ll do

You’ll be an integral part of the CRG team by:

• Providing efficient, responsive, and professional support to the Chief CRG and Leadership Team.
• Managing complex diaries, travel, expenses, and correspondence with care and confidentiality.
• Coordinating meetings and leadership activities — from agendas and logistics to minutes and action tracking.
• Supporting the rhythm of governance by keeping priorities, follow-ups, and communication on track.
• Engaging with stakeholders across Uniting to coordinate efforts, streamline processes, and foster collaboration.
• Preparing and coordinating materials, presentations, and communications to support informed decision-making.
• Coordinating Directorate events, including offsites, forums, and Culture Network activities, supporting each stage from planning through to completion to ensure a smooth and engaging experience for everyone involved.
• Contributing to a safe, inclusive, and positive work environment where everyone feels valued and respected.

About you

You’re a natural organiser and relationship builder, confident juggling competing priorities while keeping an eye on the bigger picture.

You’ll bring:

• Around five years’ experience in a senior administrative or Executive Assistant role, supporting senior leaders in a complex organisation.
• Strong written and verbal communication skills, with a professional and respectful approach.
• Sound judgement and discretion when handling confidential or sensitive matters.
• Advanced proficiency in Microsoft Office, Outlook, document database, and related systems (AI tools a bonus).
• Exceptional attention to detail and the ability to manage multiple priorities with calm and confidence.
• Experience preparing agendas, minutes, and tracking actions for leadership meetings.
• A collaborative, can-do mindset and a genuine interest in supporting work that improves lives.

Even better if you have:

• A passion for social purpose and driving positive change.

Why Uniting?

At Uniting, you’ll find more than a career - you’ll find a place where your contribution really matters. We’re an inclusive workplace that celebrates diversity and belonging, committed to flexibility, wellbeing, and supporting you to be your best.

What’s in it for you:

• A rewarding career with a leading human services organisation.
• Up to $18,550 NFP salary packaging available. Access to our U rewards program with exclusive discounts.
• Flexible work hours for work-life balance.
• Affordable access to Fitness Passport - discounted gym memberships to support your best life.
• A supportive, inclusive, and collaborative work environment.
• Opportunities for professional growth.
• Mentoring opportunities.

Click here to learn more about our great benefits: Benefits of working at Uniting  

Ready to make a meaningful difference?

Apply now to be part of a team where governance meets purpose and professionalism come together to create lasting impact.

Enquiries are welcome, please email Louise Massie at

Uniting contributes to the work and mission of the Uniting Church in NSW and the ACT through social justice advocacy, community services, and spiritual care.

Our purpose is to inspire people, enliven communities, and confront injustice.

We provide support for people through all ages and stages of life, with a focus on those experiencing disadvantage and vulnerability.

We acknowledge the Sovereignty of First Nations people over the lands of Australia and are committed to meaningful change so that First Nations people are strong, thriving, and self-determining.

Uniting is a Child Safe Organisation, committed to the safety, well-being, and inclusion of children and young people. We are proud of the diversity of our people and always welcome everyone, exactly as they are.

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.
**A Day in the Life**
Medtronic is a market leader, and our expanding portfolio delivers measurable clinical and economic value - and opens doors. With a passion for helping patients and a commercial mindset, you will make a significant difference together with Medtronic!
Be a part of a company that thinks differently to solve problems, make progress, and deliver meaningful innovations.
This position is responsible to carry out administrative tasks for the Clinical Research & Medical Science (CRMS) Team in Australia/New-Zealand. Your duties are varied and include prioritizing, communication management (emails and phone calls), event planning/meetings preparations, coordinating travel arrangements, expense submission, gathering data and information for the CRMS Team.
**Responsibilities may include the following and other duties may be assigned:**
+ Providing administrative assistance, such as writing and editing e-mails, drafting memos, taking minutes and preparing communications on the teams' behalf
+ Maintaining comprehensive and accurate records, data including overseeing clinical documentation archiving process
+ Organizing events/meetings, including scheduling, sending reminders, surveys, and organizing catering when necessary
+ Managing the Clinical Director's calendar, including making appointments and prioritizing the most sensitive matters
+ Provides general administrative support including preparing communications and supporting training assignments, team communications, processing expenses and invoices etc.
+ Performs normal office functions such as setting up and maintaining files, office supplies etc.
+ Administers inter-department or inter-unit programs or processes.
+ Responsible for coordinating travel for Medtronic employee and healthcare providers and submitting expenses.
+ Working and collaboration with functions that work with the Clinical team. (e.g.: Finance department, marketing, compliance, HR, Legal etc.)
+ Gathers, compiles and reports on information relevant to supervisor's assignment.
+ Supporting Project Management Office initiatives as required
+ Working with Medtronic systems for compliance, events and budget
+ Any other administrative responsibilities that might be required for the support of the CRMS team
**Required Knowledge and Experience:**
+ Great communication skills, people and service oriented
+ Proficient skills in MS Office and Outlook, TEAMS. Concur, Ariba is an asset
+ In depth Knowledge in Excel, and PowerPoint, Smartsheet tools is an asset
+ High understanding of the importance, responsibility and urgency of the activities involved in.
**Physical Job Requirements**
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 
**Benefits & Compensation**
**Medtronic offers a competitive Salary and flexible Benefits Package**
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).
**About Medtronic**
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
Learn more about our business, mission, and our commitment to diversity here ( lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
**We change lives** . Each team member, each day, helps to improve and redefine how the world treats the most pressing health conditions, from heart disease to diabetes. Our industry leadership comes from the passion and ingenuity of our people. That's who we are. Working alongside one another, we use science, medicine, and a profound understanding of the human body to build extraordinary technologies that can transform lives.
**We build extraordinary solutions as one team** . With one Medtronic Mindset defining how we work. Speed and decisiveness run through our DNA. Diverse perspectives inspire our bold answers to any challenge that comes our way. And we deliver results the right way, breakthrough after patient breakthrough.
**This life-changing career is yours to engineer** . By bringing your ambitious ideas, unique perspective and contributions, you will.
+ **Build** a better future, amplifying your impact on the causes that matter to you and the world
+ **Grow** a career reflective of your passion and abilities
+ **Connect** to a dynamic and inclusive culture that welcomes the challenge of life-long learning
These commitments set our team apart from the rest:
**Experiences that put people first** . Respect for people is the hallmark of our humanity. It fuels our team to positively impact even a single life. And it means we put our people first at Medtronic as well, creating a culture of belonging and always pushing to get you the career-building resources you need.
**Life-transforming technologies** . No matter your role, you contribute to technologies that transform lives. What we build empowers patients to live life on their terms.
**Better outcomes for our world** . Here, it's about more than the bottom line. Our Mission to improve human welfare drives us. We advance healthcare, society, and equity with every design, inside and outside our walls.
**Insight-driven care** . Fresh viewpoints. Cutting-edge AI, data, and automation. You're shaping the future of healthcare technology and defining the next generation of breakthroughs in care
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
For sales reps and other patient facing field employees, going into a healthcare setting is considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support.
This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here ( .
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