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About The Role

We're on the lookout for a highly organised, detail-oriented Office Admin Intern to join our vibrant, social-first creative agency in Sydney for a paid 2 week internship.

In this role, you'll help keep our operations running smoothly, from assisting with finance tasks to supporting day-to-day office needs, so our creative teams can focus on doing what they do best. This is a great opportunity to gain hands-on experience in a fast-paced, people-first environment, working alongside our People & Culture and Finance teams.

What You'll Do

Support the Finance team with basic reconciliation, data entry, and expense tracking.Collect, review, and upload receipts and expense records.Help keep documentation organised.Assist with the smooth running of the office, including supplies, deliveries, and general workspace upkeep.Take on ad hoc admin tasks such as filing, data entry, and preparing induction materials.Contribute to a positive workplace culture by helping create a welcoming and well-organised space for the team.

What We're Looking For

Strong attention to detail and organisational skills.Comfortable using Google Workspace (Docs, Sheets, Drive) or similar tools.A positive, proactive attitude and willingness to learn.A team player who can work with different people across the agency.Full working rights in Australia.

What You'll Gain

Practical office administration and finance support experience in a creative agency setting.Exposure to different teams and functions within a fast-paced, award-winning agency.The chance to work with a supportive, collaborative team who value learning and development.

About We Are Social

We Are Social is a socially-led creative agency operating globally at the forefront of marketing and culture. We are the world's leading social specialist network: over 1300 social experts in 19 offices around the world delivering Ideas Worth Talking About to drive business value. We seamlessly integrate brand stories into the conversations of their target audience. Our expertise lies in creating effective strategies and inspiring campaigns grounded in social insights. We work with forward-thinking brands such as Samsung, TikTok, adidas, Audi, FOXTEL, Kayo, Moet Hennessy and others.

Here in Sydney, we are a group of people from different walks of life, united by a passion for popular culture. We Are Social is an equal-opportunity employer, we value diversity of thought and experience at our company. Learn more about our culture and our work.

The Role

This position provides proactive, high-quality executive and para-professional support to senior leadership within a newly established Australian office of an existing professional services firm. The Executive Assistant/Office Assistant plays a critical role in ensuring operational efficiency, creating a professional and well-functioning office environment, and contributing to high standards of service delivery across the business.

This is a hands-on role suited to someone who thrives in a dynamic, team-oriented environment and brings a continuous improvement mindset to daily operations.

This is a full-time, office-based role (not remote or hybrid) in Castlereagh Street, Sydney.

Responsibilities

• Provide administrative support to senior leadership, including:
• Calendar management
• Travel arrangements and itineraries
• Inbox management and communication follow-up
• Timesheet coordination (daily) and month-end activity support
• Expenses
• Prepare, format, and proofread documents, reports and client presentations to a high standard
• Organise and coordinate client-facing and internal events, including venue booking, liaising with suppliers, and coordinating logistics.
• Assist with business development activities, including preparation of pitch materials and presentations
• Maintain CRM for Senior Managing Directors and other senior leadership
• Provide front-of-house support including meeting and greeting clients, staff and visitors, managing meeting rooms, preparing refreshments and maintaining presentation standards of meeting spaces.
• Ensure smooth day-to-day running of the office environment, with a hands-on, team-focused approach.
• Maintain general office presentation, including kitchen and communal staff areas.
• Manage couriers, incoming and outgoing mail, phone calls, and general inquiries.
• Manage office supplies and equipment, including stock control and budget adherence.
• Ensure compliance with health and safety standards, acting as a point of contact for security and fire safety.
• Liaise with external service providers and building management as needed
• Identify and suggest improvements to existing systems and ways of working
• Continuous learning lens to maximise technology gains in AI and automation ideal
• Build relationships with senior leaders, other senior staff members, and internal corporate functions
• Support broader business operations in Australia, including coordination with colleagues in other offices to ensure consistency, alignment, and effective management of fluctuating workflows and support needs

Requirements

• 3–5 years’ experience in an office administration role, ideally in a professional services environment
• Experience with calendar management, travel arrangements, and expenses
• Skills in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint)
• High level of attention to detail and commitment to quality
• Strong written and verbal communication skills
• Excellent organisational and time management skills, with the ability to manage competing priorities
• Experience supporting billing processes, timesheet submission and month-end activities
• Ability to work both independently and collaboratively as part of a small team
• Professional, service-oriented approach with strong interpersonal skills
• Flexible and adaptable, with a dynamic approach to changing priorities and evolving business needs

What we can offer

• Competitive salary
• Health and wellbeing support provided by Intellect Holistic
• $500 annual health and wellness stipend to support you with health, wellness, and fitness expenses
• Annual leave allowance: 20 days plus three days annual closure between Christmas Eve and New Year's Eve, 1 day of leave during birthday month, 1 wellness day
• 26 weeks paid parental leave with no minimum service requirement.
• 10 days per annum personal/carer’s leave

About Teneo

Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.

Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.

Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I.

The firm has more than 1,700 employees located in 45+ offices around the world.

**PRIMARY PURPOSE OF THE ROLE**
To provide high quality level of reception and secretarial services to the patients, and staff at the clinic in a caring and supportive manner.
To support the nursing staff in the dialysis clinic by performing non-clinical duties relating to direct and indirect and patient care.
**KEY RESPONSIBILITIES**
**General Administration**
+ Answer the switchboard in a courteous and professional manner.
+ Liaise with patients and their families in a compassionate manner.
+ Perform general clerical and administrative tasks as required i.e. filing, minute taking, agenda creation.
+ Responsible for petty cash dispersal and reconciliation.
+ Responsible for maintaining the levels of and ordering general office supplies.
+ Responsible for bookings and maintaining patient transport.
+ Provides assistance with the quality improvement program.
+ Responsible for holiday patient enquiries and coordination of holiday patient applications if required.
+ Creates and maintains patient Newsletter.
+ Other duties and responsibilities as assigned.
**Billing Administration**
+ To admit and discharge patients within a centralized billing system.
+ To ensure that all necessary forms for new patients are completed and correctly loaded into the centralized billing system.
+ To conduct eligibility checks on all new patients with their Private Health Fund.
+ Prepare invoices and credit notes in relation to revenue generation.
+ Prepare and collate all required supporting documentation required to accompany invoices.
+ Undertake banking procedures for all cheque and cash payments.
+ Prepare and maintain an accurate record management system of all patient records.
+ Prepare and maintain reconciliation records.
**Patient Service:**
+ Ensures cleanliness and neatness of patient treatment area, stockroom and medical devices as per clinic procedure.
+ Assists with the collection and distribution of basic food preparation and delivery of nutritional requirements to patients and visitors including ordering.
+ Maintains the stock levels of all consumables within the stock room and trolley/s as required for daily operation of the clinic.
+ Attends to the re-stocking of consumables in the stock room and trolley/s as required for daily operation of the clinic.
+ Manages the ordering of all stock and consumables for the operation of the clinic.
+ Confirms delivery of stock and cross checks inventory with documentation and forwards monthly stock take to the Purchasing Officer.
+ Maintains Clinical Manager database.
+ Ensures routine collection and appropriate disposal of linen, rubbish and contaminated waste.
+ Coordinates collection of blood samples by pathology lab, help spin blood before collection.
+ Participates in Quality Assurance activities as required by the Dialysis Clinic Manager.
+ Ensures/promotes a safe, secure and healthy working environment to staff and a comfortable, safe environment for visitors and patients as detailed in the Workplace Health and Safety policy (FMEAU-28).
+ Engages in internal and external in-service activities to enhance / maintain skills and knowledge
**COMPETENCIES (ATTITUDE, SKILLS, TYPICAL QUALIFICATIONS & EXPERIENCE)**
**Essential:**
+ 2 years' experience in a similar role
+ Knowledge of Infection Control / Hygiene principles and implementation of this knowledge into daily practice
+ Effective communication and interpersonal skills including the ability to operate within a multidisciplinary team
+ Knowledge of Work Health and Safety as it relates to the role within the facility
+ Understanding of the Quality improvement process and risk management obligations
+ Demonstrated skills in food preparation and presentation
+ Office skills, including filing and answering telephone enquiries
+ Completion of a Patient Service Assistant Certificate or equivalent qualification
+ Computer competence in MS Office.
+ Excellent Customer Service skills.
+ Effective communication and interpersonal skills including the ability to operate within a multidisciplinary team.
+ Demonstrated commitment to quality improvement initiatives.
+ Team player
+ Work with confidentiality, discretion and maturity.

PRIMARY PURPOSE OF THE ROLE

To provide high quality level of reception and secretarial services to the patients, and staff at the clinic in a caring and supportive manner.

To support the nursing staff in the dialysis clinic by performing non-clinical duties relating to direct and indirect and patient care.
 

KEY RESPONSIBILITIES

General Administration

• Answer the switchboard in a courteous and professional manner.
• Liaise with patients and their families in a compassionate manner.
• Perform general clerical and administrative tasks as required i.e. filing, minute taking, agenda creation.
• Responsible for petty cash dispersal and reconciliation.
• Responsible for maintaining the levels of and ordering general office supplies.
• Responsible for bookings and maintaining patient transport.
• Provides assistance with the quality improvement program.
• Responsible for holiday patient enquiries and coordination of holiday patient applications if required.
• Creates and maintains patient Newsletter.
• Other duties and responsibilities as assigned.
   

Billing Administration

• To admit and discharge patients within a centralized billing system.
• To ensure that all necessary forms for new patients are completed and correctly loaded into the centralized billing system.
• To conduct eligibility checks on all new patients with their Private Health Fund.
• Prepare invoices and credit notes in relation to revenue generation.
• Prepare and collate all required supporting documentation required to accompany invoices.
• Undertake banking procedures for all cheque and cash payments.
• Prepare and maintain an accurate record management system of all patient records.
• Prepare and maintain reconciliation records.
   

Patient Service:

• Ensures cleanliness and neatness of patient treatment area, stockroom and medical devices as per clinic procedure.
• Assists with the collection and distribution of basic food preparation and delivery of nutritional requirements to patients and visitors including ordering.
• Maintains the stock levels of all consumables within the stock room and trolley/s as required for daily operation of the clinic.
• Attends to the re-stocking of consumables in the stock room and trolley/s as required for daily operation of the clinic.
• Manages the ordering of all stock and consumables for the operation of the clinic.
• Confirms delivery of stock and cross checks inventory with documentation and forwards monthly stock take to the Purchasing Officer.
• Maintains Clinical Manager database.
• Ensures routine collection and appropriate disposal of linen, rubbish and contaminated waste.
• Coordinates collection of blood samples by pathology lab, help spin blood before collection.
• Participates in Quality Assurance activities as required by the Dialysis Clinic Manager.
• Ensures/promotes a safe, secure and healthy working environment to staff and a comfortable, safe environment for visitors and patients as detailed in the Workplace Health and Safety policy (FMEAU-28).
• Engages in internal and external in-service activities to enhance / maintain skills and knowledge
   

COMPETENCIES (ATTITUDE, SKILLS, TYPICAL QUALIFICATIONS & EXPERIENCE)
 

Essential:

• 2 years’ experience in a similar role
• Knowledge of Infection Control / Hygiene principles and implementation of this knowledge into daily practice
• Effective communication and interpersonal skills including the ability to operate within a multidisciplinary team
• Knowledge of Work Health and Safety as it relates to the role within the facility
• Understanding of the Quality improvement process and risk management obligations
• Demonstrated skills in food preparation and presentation
• Office skills, including filing and answering telephone enquiries
• Completion of a Patient Service Assistant Certificate or equivalent qualification
• Computer competence in MS Office.
• Excellent Customer Service skills.
• Effective communication and interpersonal skills including the ability to operate within a multidisciplinary team.
• Demonstrated commitment to quality improvement initiatives.
• Team player
• Work with confidentiality, discretion and maturity.

Are you a highly motivated and skilled individual with a passion for dentistry and ready to take the next step in your career? Then we would love to have you join our team!

About Us:

We are a modern and new clinic, located in Keilor Central Shopping Centre. We aim to provide the best dental care in a calm comforting environment. We offer a range of services from cosmetic to general dentistry.

About The Role:

We are currently looking for a motivated and proactive individual who has extensive dental knowledge/experience. We don't require you to have management experience, however, you will need to have strong leadership and communication skills! Training and mentoring will be provided for you by our Business Operations Manager.

Responsibilities:

• Manage the daily operations of the practice, including staff management, scheduling, and patient communications

• Maintain sterilization, infection control standards and stock control

• Guarantee that every team member is equipped with the necessary tools and resources to provide exceptional service

• Be aware of and report any areas where staff may require further training

• Help assist with the growth of the clinic (this may include social media management if this is of interest to the successful candidate)

Requirements:

• Extensive dental experience in dental reception + assisting

• Comprehensive knowledge of dental billing, insurance processing, and financial management

• Outstanding organizational and problem-solving capabilities

• Proficiency in dental practice software and technological tools

• A natural talent for leading, motivating, and effortlessly building relationships

• A proven track record of punctuality, reliability, and a strong drive for achieving excellence

For the right candidate, we are flexible for this to be either a part-time or full-time role. This would ideally be a minimum of 4 days and alternate Saturdays.

Excellent remuneration to be negotiated with the successful candidate.

If this sounds like you, please apply via seek with a current CV and a cover letter. We look forward to meeting with you!

To discuss further please contact:

***@keilordental.com.au

POSTION VACANT - FULL TIME - SALES & OFFICE ADMIN ASSISTANT!

We are currently seeking an enthusiastic and motivated person to join our friendly team as an Sales & Office Administration Assistant.

Monday to Friday 8am till 4.30pm. Fast paced environment. Must be a self starter and able to multi task.

Duties consists of the following;

- Supplier Orders

- Customer Orders

- Invoicing

- Coordination of sales admin requirements

- Office General Admin Duties

- Liaising with Management on day to day requirements

Pre Requisites:

- Previous Sales Office experience (not essential)

- Time Management Skills

- Effective Communication Skills

- Microsoft Office experience

- Attaché Accounting Software experience (not essential)

Permanent Darwin residents only, must be able to remain in position 12 months +, we do not offer an visa sponsorship.

Please forward a cover letter and resume with your application to **@arafuracatering.com.au

Personal Assistant & Office Manager

• Salary: $80,000 - $90,000 + Super
• Work from an impressive office in Paddington
• Casual friendly environment with office dogs

WOW Recruitment is proud to partner with a highly respected, private investment company and a globally recognised film and television production house. We are seeking a skilled and adaptable Personal Assistant & Office Manager. This is a unique opportunity to join a dynamic environment that operates at the intersection of the creative and finance industries.

This position is perfect for a confident, quick-thinking, and emotionally intelligent professional who thrives in a fast-paced, dual-business environment. You will serve as the backbone of the office, managing daily operations while providing high-level support to two influential Directors.

The Top 5 Reasons You'll Want This Job!

• Work in a Prestigious, Art-filled Office: Step into a stunning, one-of-a-kind workspace that feels more like an art gallery than an office.
• Support Global Film & Finance Leaders: Your work will directly support the leaders behind both award-winning films and a successful private investment company.
• Be the Heartbeat of the Office: You'll be the central figure, managing daily operations and creating a welcoming, cohesive environment for everyone.
• Enjoy a Great Work-Life Atmosphere: Benefit from a casual-friendly team, regular social events, and a supportive culture that values your contribution.
• Become an Indispensable Problem-Solver: This role offers a mix of routine and high-stakes problem-solving, giving you the chance to take ownership and make a real impact every day.

The Role

• Serve as the Office Manager for the family businesses, and the production company, ensuring a clean, welcoming, and well-stocked environment.
• Provide comprehensive executive and personal assistance to two Directors, including extensive calendar management and meeting preparation.
• Act as the face of the business, building relationships with a diverse range of guests, from creative talent, charity founders and financial partners.
• Assist with ad-hoc personal tasks for the Directors and their family, exercising discretion and excellent judgment.
• Manage a range of administrative duties, including reception, supplier coordination, and event planning.

What We're Looking For

• Experience: Proven experience as a Personal Assistant, or Office Manager, ideally within a multi-company or diverse industry setting.
• Adaptability & Communication: Exceptional emotional intelligence and the ability to seamlessly switch between different business priorities and communication styles.
• Confidence: A smart, proactive, and confident personality who is comfortable working with strong, direct personalities and can "read the room."
• Organisational Skills: Meticulous attention to detail and a natural talent for juggling multiple tasks and deadlines.
• Technical Skills: Proficiency in Microsoft Office and Google Suite is a must.

Interested?
Click 'apply' today or reach out to Louise at WOW Recruitment for more information: ***@wowrecruitment.com.au

#SCR-louise-anderson

Do you have outstanding administrative skills and a passion for organisation?

Do you enjoy supporting others and playing a pivotal role in a fast-paced environment?

If that sounds like you, we’d love to meet you!

We’re on the hunt for a proactive and detail-driven Personal Assistant/Office Coordinator to join our energetic Sydney team. In this pivotal role, you’ll keep our office running like clockwork while providing high-level support to our State General Manager.

You’ll be a natural communicator, thrive on managing competing priorities, and enjoy being the go-to person who keeps the wheels turning.

What You’ll Be Doing

• Partner with the General Manager to provide seamless executive assistance

• Manage diaries, meetings, and correspondence with precision

• Arrange travel, budgets, and detailed itineraries

• Prepare and coordinate meetings, presentations, reports, and take minutes

• Be the first point of contact for enquiries

• Build relationships with stakeholders across all levels

• Assist with team engagement activities and staff events

• Maintain office facilities, supplies, and vendor coordination

What You’ll Bring

• Experience in a similar role in a fast-paced environment

• Strong organisational skills and attention to detail

• Excellent written and verbal communication

• Resilience and adaptability under pressure

• Professionalism and discretion with confidential matters

• Proficiency in Microsoft Office Suite

Why You’ll Love Working With Us

• Competitive salary and benefits

• A supportive, team-focused culture

• Career growth and development opportunities

• A chance to be part of Australia’s vibrant liquor industry

If you’re ready for a role where no two days are the same and your organisational skills can shine, apply now to join our Sydney team as our next Office Coordinator / PA.

Our Lead Receptionist is leaving after 8 years of dedicated service, to pursue a change of pace and explore new avenues. Due to this, we currently have an exiting opportunity for an experienced and motivated person to join our team of friendly office staff. This role will involve assisting us in providing quality service to all major Insurance Companies for customers within the Gold Coast and Tweed Coast regions.

Position Purpose

• To manage customer service to a high level in order to meet company expectations

• Answer, co-ordinate and distribute high levels of incoming calls and written correspondence

• Operate multiple software packages and accurately enter necessary information

• Assist Management and the Administration team with general office duties and the preparation of required documents

• Liaise with insurance companies and customers in relation to Motor Vehicle Insurance Claims

Position Highlights

• WORKPLACE CULTURE - Focused on growth and providing a friendly work environment.

• JOB SECURITY - We are contracted to 5 of the major Insurance Companies and encourage long term employment.

• LOCATION - Our workshop is centrally located close to major shopping centres and minutes from the beautiful beaches of the Tweed and Gold Coast enabling a perfect work/life balance.

Knowledge, Skills and Experience

• Previous experience in the Smash Repair industry would be highly favorable but not essential

• Must have previous experience working in an Administration role in a Customer Service based office environment

• Advanced computing skills

• Very high level of communication skills and literacy

• Able to work well and contribute within a team environment

• Demonstrate accuracy and attention to detail

• Recognise inefficiencies in processes and put forward thoughts and ideas to management for review

• Wages will be negotiated based on experience