13 Global Assistant jobs in Australia
Executive Assistant, Global Payment Solutions, Australia
Sydney, New South Wales
Bank of America
Posted 3 days ago
Job Viewed
Job Description
Executive Assistant, Global Payment Solutions, Australia
Sydney, Australia
**To proceed with your application, you must be at least 18 years of age.**
Acknowledge
Refer a friend
**To proceed with your application, you must be at least 18 years of age.**
Acknowledge ( Description:**
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.
Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates' physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!
**Job Description**
Providing high-level administrative support to the GPS Country Head, GPS Senior Leadership team, and the broader GPS team. Performs diverse, advanced, and confidential administrative support duties including comprehending and responding to complex correspondence internally and externally. Relieves management of administrative tasks; gathers, compiles and reports information relevant to/for the executive and team. Communicates with executives and line management to gather/convey relevant information. Meaningfully contributes to the overall productivity of the team through effective planning and efficient performance of the role.
**Responsibilities**
+ Be responsible for extensive calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings.
+ Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
+ Meet and greet clients and visitors.
+ Setup and coordinate meetings and conferences, including room bookings and ordering refreshments/food as required.
+ Assist preparation of presentation materials.
+ Compose correspondence, create, and modify documents/presentations using Microsoft Office.
+ Required to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
+ Arrange travel schedules and reservations for executive management as needed.
+ Prepare T&E claims in line with company policy.
+ Perform general clerical duties to include but not limited to photocopying, mailing, and filing.
+ Maintain hard copy and electronic filing system.
+ Sign for mail and packages.
+ Coordinate and maintain records for staff office space and phones as necessary.
+ Communicate and handle incoming and outgoing electronic communications.
+ Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
+ Other ad-hoc duties as assigned.
**Requirements**
+ Held a similar position and can demonstrate an understanding of the role and responsibilities.
+ Strong organization and planning skills can manage multiple changing and conflicting priorities.
+ High energy, mature with positive and can-do attitude.
+ Able to record, transcribe and distribute minutes of meeting, audio typing skill is a must.
+ Flexibility on working hours.
+ Detail-oriented and takes ownership of tasks/responsibilities.
+ Experience in heavy calendar management.
+ Experience in managing email/written communications.
+ Previous work in an Investment Bank environment would be an advantage.
+ Has financial industry knowledge.
+ Strong English verbal and written skills.
+ Microsoft Office (including Word, Excel, and PowerPoint).
Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.
To view the "Know your Rights" poster, CLICK HERE ( .
View the LA County Fair Chance Ordinance ( .
Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy ("Policy") establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. Should you be offered a role with Bank of America, your hiring manager will provide you with information on the in-office expectations associated with your role. These expectations are subject to change at any time and at the sole discretion of the Company. To the extent you have a disability or sincerely held religious belief for which you believe you need a reasonable accommodation from this requirement, you must seek an accommodation through the Bank's required accommodation request process before your first day of work.
This communication provides information about certain Bank of America benefits. Receipt of this document does not automatically entitle you to benefits offered by Bank of America. Every effort has been made to ensure the accuracy of this communication. However, if there are discrepancies between this communication and the official plan documents, the plan documents will always govern. Bank of America retains the discretion to interpret the terms or language used in any of its communications according to the provisions contained in the plan documents. Bank of America also reserves the right to amend or terminate any benefit plan in its sole discretion at any time for any reason.
Sydney, Australia
**To proceed with your application, you must be at least 18 years of age.**
Acknowledge
Refer a friend
**To proceed with your application, you must be at least 18 years of age.**
Acknowledge ( Description:**
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.
Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates' physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!
**Job Description**
Providing high-level administrative support to the GPS Country Head, GPS Senior Leadership team, and the broader GPS team. Performs diverse, advanced, and confidential administrative support duties including comprehending and responding to complex correspondence internally and externally. Relieves management of administrative tasks; gathers, compiles and reports information relevant to/for the executive and team. Communicates with executives and line management to gather/convey relevant information. Meaningfully contributes to the overall productivity of the team through effective planning and efficient performance of the role.
**Responsibilities**
+ Be responsible for extensive calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings.
+ Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
+ Meet and greet clients and visitors.
+ Setup and coordinate meetings and conferences, including room bookings and ordering refreshments/food as required.
+ Assist preparation of presentation materials.
+ Compose correspondence, create, and modify documents/presentations using Microsoft Office.
+ Required to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
+ Arrange travel schedules and reservations for executive management as needed.
+ Prepare T&E claims in line with company policy.
+ Perform general clerical duties to include but not limited to photocopying, mailing, and filing.
+ Maintain hard copy and electronic filing system.
+ Sign for mail and packages.
+ Coordinate and maintain records for staff office space and phones as necessary.
+ Communicate and handle incoming and outgoing electronic communications.
+ Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
+ Other ad-hoc duties as assigned.
**Requirements**
+ Held a similar position and can demonstrate an understanding of the role and responsibilities.
+ Strong organization and planning skills can manage multiple changing and conflicting priorities.
+ High energy, mature with positive and can-do attitude.
+ Able to record, transcribe and distribute minutes of meeting, audio typing skill is a must.
+ Flexibility on working hours.
+ Detail-oriented and takes ownership of tasks/responsibilities.
+ Experience in heavy calendar management.
+ Experience in managing email/written communications.
+ Previous work in an Investment Bank environment would be an advantage.
+ Has financial industry knowledge.
+ Strong English verbal and written skills.
+ Microsoft Office (including Word, Excel, and PowerPoint).
Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.
To view the "Know your Rights" poster, CLICK HERE ( .
View the LA County Fair Chance Ordinance ( .
Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy ("Policy") establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. Should you be offered a role with Bank of America, your hiring manager will provide you with information on the in-office expectations associated with your role. These expectations are subject to change at any time and at the sole discretion of the Company. To the extent you have a disability or sincerely held religious belief for which you believe you need a reasonable accommodation from this requirement, you must seek an accommodation through the Bank's required accommodation request process before your first day of work.
This communication provides information about certain Bank of America benefits. Receipt of this document does not automatically entitle you to benefits offered by Bank of America. Every effort has been made to ensure the accuracy of this communication. However, if there are discrepancies between this communication and the official plan documents, the plan documents will always govern. Bank of America retains the discretion to interpret the terms or language used in any of its communications according to the provisions contained in the plan documents. Bank of America also reserves the right to amend or terminate any benefit plan in its sole discretion at any time for any reason.
This advertiser has chosen not to accept applicants from your region.
0
Executive Assistant Intern: (Global/Remote)
Canberra, Australian Capital Territory
UniversalGiving(R)
Posted 1 day ago
Job Viewed
Job Description
Job Summary
br>Internship: Internships are for people in school or with a few years of experience. The Executive Assistant Intern provides administrative support to UniversalGiving®’s leadership on day-to-day tasks. We are seeking a candidate who is kind, understands the pressures a CEO faces, follows up the first time, and has high attention to detail skills. You will need to have good writing skills; prepare communications/applications; organize Google Docs, and more. This allows us to accomplish our mission quicker. We are excited to have you join our global team and help serve the world in philanthropy.
UniversalGiving® is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary Quality Model®. UniversalGiving® has been featured on the homepage of Bloomberg, Oprah.com, CBS, The Wall Street Journal, and The New York Times. UniversalGiving® also has been featured in more than 16 books, including the new edition Harvard Business Review Book, HBR Guide to Delivering Effective Feedback, Arianna Huffington’s Thrive, and Laura Arrillaga-Andreessen’s Giving 2.0. We have also been acknowledged six times on Great Nonprofits’ annual Top Nonprofits lists and are highlighted in Huffington Post's list of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the Christian Science Monitor and monthly contributions on Forbes. To date, we have matched more than 22,000 volunteers worth $31 million dollars’ of volunteer hours.
Re ponsibilities:
- Update Salesforce contact databases
- Input calendar entries into Google Calendar
- Assist the Development Business Unit by researching/inputting potential contacts
- Transcribe voicemails for blogs and emails
- Create social media posts for the Office of the CEO/UniversalGiving® accounts br>- Create and update Google Docs and Google Spreadsheets
- Research on new areas of business
- With proven success & a positive attitude, take on special projects and new responsibilities
Qualifications
- Excellent written and verbal communication skills
- Excellent organizational skills
- Meticulous attention to detail
- Commitment to confidentiality
- Strong data entry and Salesforce experience
- High proficiency in Google Workspace tools (some training provided)
- Punctual and with a strong commitment to meeting deadlines
- Able to accurately follow instructions
- Demonstrates strong initiative and applies common sense in problem-solving
Benefits
- Part-time, flexible remote positions
- Opportunity to work with a diverse, global team representing over 25 cultures
- Gain experience with a Tech for Good nonprofit
- With proven success & a positive attitude, UniversalGiving® is likely to facilitate J1, OPT visas br>
Duration and Location
- The position is available part-time (5-20 hours per week)
- Minimum 6 months commitment
- We provide remote positions with a highly globally focused team from more than 20 countries, including Russia, China, Kenya, Japan, Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, the Kurdish population, South Korea, the U.K., Brazil, Kenya, and many more.
br>Internship: Internships are for people in school or with a few years of experience. The Executive Assistant Intern provides administrative support to UniversalGiving®’s leadership on day-to-day tasks. We are seeking a candidate who is kind, understands the pressures a CEO faces, follows up the first time, and has high attention to detail skills. You will need to have good writing skills; prepare communications/applications; organize Google Docs, and more. This allows us to accomplish our mission quicker. We are excited to have you join our global team and help serve the world in philanthropy.
UniversalGiving® is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary Quality Model®. UniversalGiving® has been featured on the homepage of Bloomberg, Oprah.com, CBS, The Wall Street Journal, and The New York Times. UniversalGiving® also has been featured in more than 16 books, including the new edition Harvard Business Review Book, HBR Guide to Delivering Effective Feedback, Arianna Huffington’s Thrive, and Laura Arrillaga-Andreessen’s Giving 2.0. We have also been acknowledged six times on Great Nonprofits’ annual Top Nonprofits lists and are highlighted in Huffington Post's list of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the Christian Science Monitor and monthly contributions on Forbes. To date, we have matched more than 22,000 volunteers worth $31 million dollars’ of volunteer hours.
Re ponsibilities:
- Update Salesforce contact databases
- Input calendar entries into Google Calendar
- Assist the Development Business Unit by researching/inputting potential contacts
- Transcribe voicemails for blogs and emails
- Create social media posts for the Office of the CEO/UniversalGiving® accounts br>- Create and update Google Docs and Google Spreadsheets
- Research on new areas of business
- With proven success & a positive attitude, take on special projects and new responsibilities
Qualifications
- Excellent written and verbal communication skills
- Excellent organizational skills
- Meticulous attention to detail
- Commitment to confidentiality
- Strong data entry and Salesforce experience
- High proficiency in Google Workspace tools (some training provided)
- Punctual and with a strong commitment to meeting deadlines
- Able to accurately follow instructions
- Demonstrates strong initiative and applies common sense in problem-solving
Benefits
- Part-time, flexible remote positions
- Opportunity to work with a diverse, global team representing over 25 cultures
- Gain experience with a Tech for Good nonprofit
- With proven success & a positive attitude, UniversalGiving® is likely to facilitate J1, OPT visas br>
Duration and Location
- The position is available part-time (5-20 hours per week)
- Minimum 6 months commitment
- We provide remote positions with a highly globally focused team from more than 20 countries, including Russia, China, Kenya, Japan, Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, the Kurdish population, South Korea, the U.K., Brazil, Kenya, and many more.
This advertiser has chosen not to accept applicants from your region.
1
Executive Assistant Volunteer - Global/Remote
Brisbane, Queensland
UniversalGiving(R)
Posted 25 days ago
Job Viewed
Job Description
Job Summary
br>Volunteer: Volunteers have a heart for giving back. The Executive Assistant Volunteer provides administrative support to UniversalGiving®’s leadership on day-to-day tasks. We are seeking a kind candidate who understands the pressures a CEO faces, follows up the first time, and has high attention to detail skills. You will need to have good writing skills; prepare communications/applications; organize Google Docs, and more. This allows us to accomplish our mission quicker. We are excited to have you join our global team and help serve the world in philanthropy.
About Us
UniversalGiving® is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary Quality Model®. UniversalGiving® has been featured on the homepage of Bloomberg, Oprah.com, CBS, The Wall Street Journal, and The New York Times. UniversalGiving® also has been featured in more than 16 books, including the new edition Harvard Business Review Book, HBR Guide to Delivering Effective Feedback, Arianna Huffington’s Thrive, and Laura Arrillaga-Andreessen’s Giving 2.0. We have also been acknowledged six times on Great Nonprofits’ annual Top Nonprofits lists and are highlighted in Huffington Post's list of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the Christian Science Monitor and monthly contributions on Forbes. To date, we have matched more than 22,000 volunteers worth $31 million dollars’ of volunteer hours.
Re ponsibilities:
- Update Salesforce contact databases
- Input calendar entries into Google Calendar
- Assist Development Business Unit by research/input potential contacts
- Transcribe voicemails for blogs and emails
- Create social media posts for the Office of the CEO/UniversalGiving® accounts br>- Create and update Google Docs and Google Spreadsheets
- Research on new areas of business
- With proven success & a positive attitude, take on special projects and new responsibilities
Qualifications
- Excellent written and verbal communication skills
- Excellent organizational skills
- Meticulous attention to detail
- Commitment to confidentiality
- Strong data entry Salesforce experience
- High proficiency in Google Workspace tools (some training provided)
- Punctual and with strong commitment to meeting deadlines
- Able to accurately follow instructions
- Demonstrates strong initiative and applies common sense in problem-solving
Benefits
- Part-time, flexible remote positions
- Opportunity to work with a diverse, global team representing over 25 cultures
- Gain experience with a Tech for Good nonprofit
- With proven success & a positive attitude, UniversalGiving® is likely to facilitate J1, OPT visas br>
Duration and Location
- The position is available part-time (5-20 hours per week)
- Minimum 6 months commitment
- We provide remote positions with a highly globally focused team from more than 20 countries, including Russia, China, Kenya, Japan, Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, the Kurdish population, South Korea, the U.K., Brazil, Kenya, and many more.
br>Volunteer: Volunteers have a heart for giving back. The Executive Assistant Volunteer provides administrative support to UniversalGiving®’s leadership on day-to-day tasks. We are seeking a kind candidate who understands the pressures a CEO faces, follows up the first time, and has high attention to detail skills. You will need to have good writing skills; prepare communications/applications; organize Google Docs, and more. This allows us to accomplish our mission quicker. We are excited to have you join our global team and help serve the world in philanthropy.
About Us
UniversalGiving® is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary Quality Model®. UniversalGiving® has been featured on the homepage of Bloomberg, Oprah.com, CBS, The Wall Street Journal, and The New York Times. UniversalGiving® also has been featured in more than 16 books, including the new edition Harvard Business Review Book, HBR Guide to Delivering Effective Feedback, Arianna Huffington’s Thrive, and Laura Arrillaga-Andreessen’s Giving 2.0. We have also been acknowledged six times on Great Nonprofits’ annual Top Nonprofits lists and are highlighted in Huffington Post's list of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the Christian Science Monitor and monthly contributions on Forbes. To date, we have matched more than 22,000 volunteers worth $31 million dollars’ of volunteer hours.
Re ponsibilities:
- Update Salesforce contact databases
- Input calendar entries into Google Calendar
- Assist Development Business Unit by research/input potential contacts
- Transcribe voicemails for blogs and emails
- Create social media posts for the Office of the CEO/UniversalGiving® accounts br>- Create and update Google Docs and Google Spreadsheets
- Research on new areas of business
- With proven success & a positive attitude, take on special projects and new responsibilities
Qualifications
- Excellent written and verbal communication skills
- Excellent organizational skills
- Meticulous attention to detail
- Commitment to confidentiality
- Strong data entry Salesforce experience
- High proficiency in Google Workspace tools (some training provided)
- Punctual and with strong commitment to meeting deadlines
- Able to accurately follow instructions
- Demonstrates strong initiative and applies common sense in problem-solving
Benefits
- Part-time, flexible remote positions
- Opportunity to work with a diverse, global team representing over 25 cultures
- Gain experience with a Tech for Good nonprofit
- With proven success & a positive attitude, UniversalGiving® is likely to facilitate J1, OPT visas br>
Duration and Location
- The position is available part-time (5-20 hours per week)
- Minimum 6 months commitment
- We provide remote positions with a highly globally focused team from more than 20 countries, including Russia, China, Kenya, Japan, Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, the Kurdish population, South Korea, the U.K., Brazil, Kenya, and many more.
This advertiser has chosen not to accept applicants from your region.
2
Research Assistant Intern (Global/Remote) - Help Change the World
Canberra, Australian Capital Territory
UniversalGiving(R)
Posted 1 day ago
Job Viewed
Job Description
Job Summary
Internship: Internships are for people in school or with a few years of experience. The Research Assistant Intern works on important, diverse research projects as needed by the Operations Team. We are excited to have you join our global team and help serve the world in philanthropy. br>
About us
UniversalGiving® is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary Quality Model®. UniversalGiving® has been featured on the homepage of Bloomberg, Oprah.com, CBS, The Wall Street Journal, and The New York Times. UniversalGiving® also has been featured in more than 16 books, including the new edition Harvard Business Review Book, HBR Guide to Delivering Effective Feedback, Arianna Huffington’s Thrive, and Laura Arrillaga-Andreessen’s Giving 2.0. We have also been acknowledged six times on Great Nonprofits’ annual Top Nonprofits lists and are highlighted in Huffington Post's list of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the Christian Science Monitor and monthly contributions on Forbes. To date, we have matched more than 22,000 volunteers worth $31 million dollars’ of volunteer hours.
Re ponsibilities
- Perform research on high net-worth potential and existing donors, foundations, and corporations
- Research on journalists, universities, and celebrities to develop marketing partnerships
- Perform research on Tech for Good companies
- Filling out Competitive Matrices for Operations, evaluating pros/cons of services we may use
- Research on Product Development Tools
- Research and update Event Planning Matrices/Tools
- Record all data in Salesforce
- Record and update all spreadsheets
Qualifications
- Excellent written and verbal communication skills
- Meticulous attention to detail
- Ability to thrive in a fast-paced environment
- Competence with Salesforce and Google Drive
- Willingness to learn new technologies
Benefits
- Part-time, flexible, remote positions
- Opportunity to work with a diverse, global team representing over 25 cultures
- Gain experience with a Tech for Good nonprofit
- With proven success & a positive attitude, UniversalGiving® is likely to facilitate J1, OPT visas br>
Duration and Location
- The position is available part-time (5-20 hours per week)
- Minimum 6 months commitment
- We provide remote positions with a highly globally focused team from more than 20 countries, including Russia, China, Japan, Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, the Kurdish population, South Korea, the U.K., Brazil, and many more
Internship: Internships are for people in school or with a few years of experience. The Research Assistant Intern works on important, diverse research projects as needed by the Operations Team. We are excited to have you join our global team and help serve the world in philanthropy. br>
About us
UniversalGiving® is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary Quality Model®. UniversalGiving® has been featured on the homepage of Bloomberg, Oprah.com, CBS, The Wall Street Journal, and The New York Times. UniversalGiving® also has been featured in more than 16 books, including the new edition Harvard Business Review Book, HBR Guide to Delivering Effective Feedback, Arianna Huffington’s Thrive, and Laura Arrillaga-Andreessen’s Giving 2.0. We have also been acknowledged six times on Great Nonprofits’ annual Top Nonprofits lists and are highlighted in Huffington Post's list of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the Christian Science Monitor and monthly contributions on Forbes. To date, we have matched more than 22,000 volunteers worth $31 million dollars’ of volunteer hours.
Re ponsibilities
- Perform research on high net-worth potential and existing donors, foundations, and corporations
- Research on journalists, universities, and celebrities to develop marketing partnerships
- Perform research on Tech for Good companies
- Filling out Competitive Matrices for Operations, evaluating pros/cons of services we may use
- Research on Product Development Tools
- Research and update Event Planning Matrices/Tools
- Record all data in Salesforce
- Record and update all spreadsheets
Qualifications
- Excellent written and verbal communication skills
- Meticulous attention to detail
- Ability to thrive in a fast-paced environment
- Competence with Salesforce and Google Drive
- Willingness to learn new technologies
Benefits
- Part-time, flexible, remote positions
- Opportunity to work with a diverse, global team representing over 25 cultures
- Gain experience with a Tech for Good nonprofit
- With proven success & a positive attitude, UniversalGiving® is likely to facilitate J1, OPT visas br>
Duration and Location
- The position is available part-time (5-20 hours per week)
- Minimum 6 months commitment
- We provide remote positions with a highly globally focused team from more than 20 countries, including Russia, China, Japan, Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, the Kurdish population, South Korea, the U.K., Brazil, and many more
This advertiser has chosen not to accept applicants from your region.
3
Research Assistant Volunteer (Global/Remote) - Help Change the Wo
Brisbane, Queensland
UniversalGiving(R)
Posted 25 days ago
Job Viewed
Job Description
Job Summary
Volunteers: Volunteers have a heart for giving back. The Research Assistant works on important, diverse research projects as needed by the Operations Team. We are excited to have you join our global team and help serve the world in philanthropy. br>
About us
UniversalGiving® is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary Quality Model®. UniversalGiving® has been featured on the homepage of Bloomberg, Oprah.com, CBS, The Wall Street Journal, and The New York Times. UniversalGiving® also has been featured in more than 16 books, including the new edition Harvard Business Review Book, HBR Guide to Delivering Effective Feedback, Arianna Huffington’s Thrive, and Laura Arrillaga-Andreessen’s Giving 2.0. We have also been acknowledged six times on Great Nonprofits’ annual Top Nonprofits lists and are highlighted in Huffington Post's list of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the Christian Science Monitor and monthly contributions on Forbes. To date, we have matched more than 22,000 volunteers worth $31 million dollars’ of volunteer hours.
Re ponsibilities:
- Research high-net-worth potential and existing donors, foundations, and corporations
- Research journalists, universities, and celebrities to develop marketing partnerships
- Research Tech for Good companies
- Research Tools across Marketing, Operations, Product Development
- Record, update, and manage data in spreadsheets and Salesforce
- With proven success & a positive attitude, take on special projects and new responsibilities
Qualifications
- Excellent written and verbal communication skills
- Meticulous attention to detail
- Ability to thrive in a fast-paced environment
- Competence with Salesforce and Google Drive
- Willingness to learn new technologies
Benefits
- Part-time, flexible, remote positions
- Opportunity to work with a diverse, global team representing over 25 cultures
- Gain experience with a Tech for Good nonprofit
- With proven success & a positive attitude, UniversalGiving® is likely to facilitate J1, OPT visas br>
Duration and Location
- The position is available part-time (5-20 hours per week)
- Minimum 6 months commitment
- We provide remote positions with a highly globally focused team from more than 20 countries, including Russia, China, Japan, Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, the Kurdish population, South Korea, the U.K., Brazil, and many more
Volunteers: Volunteers have a heart for giving back. The Research Assistant works on important, diverse research projects as needed by the Operations Team. We are excited to have you join our global team and help serve the world in philanthropy. br>
About us
UniversalGiving® is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary Quality Model®. UniversalGiving® has been featured on the homepage of Bloomberg, Oprah.com, CBS, The Wall Street Journal, and The New York Times. UniversalGiving® also has been featured in more than 16 books, including the new edition Harvard Business Review Book, HBR Guide to Delivering Effective Feedback, Arianna Huffington’s Thrive, and Laura Arrillaga-Andreessen’s Giving 2.0. We have also been acknowledged six times on Great Nonprofits’ annual Top Nonprofits lists and are highlighted in Huffington Post's list of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the Christian Science Monitor and monthly contributions on Forbes. To date, we have matched more than 22,000 volunteers worth $31 million dollars’ of volunteer hours.
Re ponsibilities:
- Research high-net-worth potential and existing donors, foundations, and corporations
- Research journalists, universities, and celebrities to develop marketing partnerships
- Research Tech for Good companies
- Research Tools across Marketing, Operations, Product Development
- Record, update, and manage data in spreadsheets and Salesforce
- With proven success & a positive attitude, take on special projects and new responsibilities
Qualifications
- Excellent written and verbal communication skills
- Meticulous attention to detail
- Ability to thrive in a fast-paced environment
- Competence with Salesforce and Google Drive
- Willingness to learn new technologies
Benefits
- Part-time, flexible, remote positions
- Opportunity to work with a diverse, global team representing over 25 cultures
- Gain experience with a Tech for Good nonprofit
- With proven success & a positive attitude, UniversalGiving® is likely to facilitate J1, OPT visas br>
Duration and Location
- The position is available part-time (5-20 hours per week)
- Minimum 6 months commitment
- We provide remote positions with a highly globally focused team from more than 20 countries, including Russia, China, Japan, Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, the Kurdish population, South Korea, the U.K., Brazil, and many more
This advertiser has chosen not to accept applicants from your region.
4
Executive Assistant
2065 Naremburn, New South Wales
VenueNow
Posted 1 day ago
Job Viewed
Job Description
This is a Executive Assistant role with VenueNow based in Crows Nest, NSW, AU
== VenueNow ==
Role Seniority - junior
More about the Executive Assistant role at VenueNow
Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the VenueNow team will be there to support your growth.
== VenueNow ==
Role Seniority - junior
More about the Executive Assistant role at VenueNow
We’re looking for a highly organised and proactive assistant to help streamline operations, reduce admin load, and keep the CEO and wider team focused on growth. This is a part-time role (approx 24-30 hours per week) with a mix of admin, operations, and strategic support.
Immediate Start + Up to $55K Package + Fast Paced Startup + Hybrid Flex Work + Walking Distance to Crows Nest Metro
Responsibilities
Manage CEO’s inbox, calendar, and communications.
Capture meeting notes, assign tasks, and update project management tools.
Maintain and improve workflows in HubSpot and other systems.
Create and update reports, processes, and documentation.
Keep the team accountable by following up on tasks and deadlines.
Provide ad-hoc support, including research, errands, and organisation.
Organise team activities, travel, and other internal and external engagements.
Act as a thought partner — helping prioritise and provide structure to the CEO and senior team.
Requirements
• Strong organisational and time-management skills.
• Experience with project management tools (e.g., Asana, ClickUp, Notion).
• Familiarity with HubSpot or similar CRM.
• Excellent written and verbal communication.
• Able to work independently, with a proactive and solution-oriented mindset.
• Startup experience a plus!
Why You’ll Love It Here
Flexible and Part-time (~20–30 hrs/week between 9am-5.30pm Monday to Friday)
Hybrid Work - Currently WFH Wed and Fri, remaining days in the office
Work in a fun office with a driven team
Close to Crows Nest Metro and St Leonards Train station (2-5min walk)
Be a part of an exciting & funded startup with global aspirations
Work for a company that puts people first and a team that loves what they do
Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the VenueNow team will be there to support your growth.
This advertiser has chosen not to accept applicants from your region.
5
Executive Assistant
Perth, Western Australia
Marriott
Posted 4 days ago
Job Viewed
Job Description
**Additional Information** Maternity Cover contract
**Job Number** 25130740
**Job Category** Administrative
**Location** The Westin Perth, 480 Hay Street, Perth, Western Australia, Australia, 6000VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Management
**Who we are**
The Westin Perth is a rejuvenating haven with luxury accommodation and 5-star amenities located in Perth's city centre. The Westin Perth provides a refreshing location for mindful meetings or inspiring events.
The hotel's 368 guest rooms include ten Club Suites, eight Westin Suites, five Executive Suites and one Presidential Suite. More than 2,300 square meters of versatile event space equipped with cutting-edge technology, including a Grand Ballroom.
**Your role**
Reporting to the General Manager, you will assist with the organisation of the Executive office, liaise with Senior leadership and coordinate General Manager's schedule. This role will have a strong focus on administration support and overall organisation.
This is the perfect opportunity for a passionate individual to make a difference as the hotel transforms and expands. Beyond the day-to-day responsibilities, this role has the power to own and influence ways of working through continuous improvement initiatives.
**What we're looking for?**
You are an enthusiastic and motivated individual who loves hospitality and the vibrant hotel environment. You are a multi-tasker and can work independently, performing a wide range of complex and confidential administrative duties to support General Manager.
In this role, you will act in a **one-on-one capacity as a true right-hand support** to the hotel's General Manager to help maximise their time and efficiency by providing organisational support to assist with prioritisation, engagement and execution of the General Manager's duties.
**_This is a maternity leave cover role and is expected to start in mid to late October with a duration being 12 months._**
**Your key responsibilities will include the following:**
+ Comprehensive inbox and diary management, filtering customer enquiries, investigating issues and liaising with customers, suppliers, and internal stakeholders to help achieve speedy resolutions and outcomes.
+ Assemble executive reports for owners and area teams,
+ Schedule and prepare meetings and document minutes and action items accordingly.
+ Administrative support to the ANZP Business Council Chairperson (General Manager).
+ Owner's communication, including accommodation bookings and any other arrangements required for their stay.
+ Ensuring VIP amenity requests from General Manager are handled promptly.
**Your keys to success**
+ **Proven experience in an administration** or office coordinator role
+ **Exceptional organisational and time management skills** - You are exceptionally organised and have strong time management skills with the ability to plan and anticipate the General Manager's needs.
+ **Proactive and highly adaptable with high attention to detail** - You will have a proactive approach to your work and be able to work calmly under pressure to manage competing deadlines. Your high accuracy and attention to detail will help you thrive in delivering high-quality business outcomes.
+ **Proficiency in Microsoft Office** - including Word, Excel, PowerPoint, Teams and Social Media applications and software packages
+ **Effective communication skills** - You are a strong communicator with a natural ability to connect with various stakeholders in written and verbal forms, as well as an ability to unite and engage teams.
+ **Exceptional relationship and stakeholder management skills** - You are comfortable communicating in all situations, be it face-to-face meetings with Senior Executives internally and externally, meeting and attending to customers in the office or official duties or public speaking at company events.
+ Full Time Australian Working rights
**What you will enjoy**
Marriott's "Life. With the Works" offers a portfolio of benefits so you can experience greater freedom to redefine a work-life balance that meets your needs. With more leave, more benefits, and more perks. Including:
+ Flexible working
+ Parental leave, Birthday leave, and Long service leave portability across all 30 Marriott Brands
+ Enhanced superannuation
+ Travel & stay benefits, including eligibility into our Bonvoy loyalty program
+ Incentive, recognition, and well-being programs
+ Excellent career growth and learning opportunities
+ Access to EAP Services
We look forward to receiving your applications.
Only shortlisted candidates shall be contacted.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
At Westin, we are committed to empowering guests to regain control and enhance their well-being when they need it most while traveling, ensuring they can be the best version of themselves. To achieve the brand mission of becoming the preeminent wellness brand in hospitality, we need passionate and engaged associates to bring the brand's unique programming to life. We want our associates to embrace their own well-being practices both on and off property. You are the ideal Westin candidate if you are passionate; you are active and take pride in how you maintain your well-being; you are optimistic; you are adventurous. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing globalteam, and **become** the best version of you.
**Job Number** 25130740
**Job Category** Administrative
**Location** The Westin Perth, 480 Hay Street, Perth, Western Australia, Australia, 6000VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Management
**Who we are**
The Westin Perth is a rejuvenating haven with luxury accommodation and 5-star amenities located in Perth's city centre. The Westin Perth provides a refreshing location for mindful meetings or inspiring events.
The hotel's 368 guest rooms include ten Club Suites, eight Westin Suites, five Executive Suites and one Presidential Suite. More than 2,300 square meters of versatile event space equipped with cutting-edge technology, including a Grand Ballroom.
**Your role**
Reporting to the General Manager, you will assist with the organisation of the Executive office, liaise with Senior leadership and coordinate General Manager's schedule. This role will have a strong focus on administration support and overall organisation.
This is the perfect opportunity for a passionate individual to make a difference as the hotel transforms and expands. Beyond the day-to-day responsibilities, this role has the power to own and influence ways of working through continuous improvement initiatives.
**What we're looking for?**
You are an enthusiastic and motivated individual who loves hospitality and the vibrant hotel environment. You are a multi-tasker and can work independently, performing a wide range of complex and confidential administrative duties to support General Manager.
In this role, you will act in a **one-on-one capacity as a true right-hand support** to the hotel's General Manager to help maximise their time and efficiency by providing organisational support to assist with prioritisation, engagement and execution of the General Manager's duties.
**_This is a maternity leave cover role and is expected to start in mid to late October with a duration being 12 months._**
**Your key responsibilities will include the following:**
+ Comprehensive inbox and diary management, filtering customer enquiries, investigating issues and liaising with customers, suppliers, and internal stakeholders to help achieve speedy resolutions and outcomes.
+ Assemble executive reports for owners and area teams,
+ Schedule and prepare meetings and document minutes and action items accordingly.
+ Administrative support to the ANZP Business Council Chairperson (General Manager).
+ Owner's communication, including accommodation bookings and any other arrangements required for their stay.
+ Ensuring VIP amenity requests from General Manager are handled promptly.
**Your keys to success**
+ **Proven experience in an administration** or office coordinator role
+ **Exceptional organisational and time management skills** - You are exceptionally organised and have strong time management skills with the ability to plan and anticipate the General Manager's needs.
+ **Proactive and highly adaptable with high attention to detail** - You will have a proactive approach to your work and be able to work calmly under pressure to manage competing deadlines. Your high accuracy and attention to detail will help you thrive in delivering high-quality business outcomes.
+ **Proficiency in Microsoft Office** - including Word, Excel, PowerPoint, Teams and Social Media applications and software packages
+ **Effective communication skills** - You are a strong communicator with a natural ability to connect with various stakeholders in written and verbal forms, as well as an ability to unite and engage teams.
+ **Exceptional relationship and stakeholder management skills** - You are comfortable communicating in all situations, be it face-to-face meetings with Senior Executives internally and externally, meeting and attending to customers in the office or official duties or public speaking at company events.
+ Full Time Australian Working rights
**What you will enjoy**
Marriott's "Life. With the Works" offers a portfolio of benefits so you can experience greater freedom to redefine a work-life balance that meets your needs. With more leave, more benefits, and more perks. Including:
+ Flexible working
+ Parental leave, Birthday leave, and Long service leave portability across all 30 Marriott Brands
+ Enhanced superannuation
+ Travel & stay benefits, including eligibility into our Bonvoy loyalty program
+ Incentive, recognition, and well-being programs
+ Excellent career growth and learning opportunities
+ Access to EAP Services
We look forward to receiving your applications.
Only shortlisted candidates shall be contacted.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
At Westin, we are committed to empowering guests to regain control and enhance their well-being when they need it most while traveling, ensuring they can be the best version of themselves. To achieve the brand mission of becoming the preeminent wellness brand in hospitality, we need passionate and engaged associates to bring the brand's unique programming to life. We want our associates to embrace their own well-being practices both on and off property. You are the ideal Westin candidate if you are passionate; you are active and take pride in how you maintain your well-being; you are optimistic; you are adventurous. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing globalteam, and **become** the best version of you.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Assistant
Melbourne, Victoria
CBRE
Posted 4 days ago
Job Viewed
Job Description
Executive Assistant
Job ID
229876
Posted
30-Jul-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Melbourne - Victoria - Australia
**Elevate your skills with a global real estate firm**
**Work as part of a diverse and collaborative team**
**Office culture like no other - genuine progression**
**Melbourne | Land of the Wurundjeri people**
CBRE is currently in search of an exceptional individual to join our team as an Executive Assistant within the Metropolitan Investment Sales team. This role is based in our Melbourne office and offers a unique opportunity to provide dedicated support to the Head of Metropolitan Investment Sales. The ideal candidate will be a seasoned professional with a strong understanding of company processes, policies, and procedures. This individual will be responsible for managing the day-to-day operations of the IP Metro function, providing administrative support, and ensuring seamless execution of tasks and projects.
**Job Responsibilities:**
+ As an Executive Assistant, your primary responsibility will be to provide comprehensive executive support to the Head of Metropolitan Investment Sales, as well as broader team support as required. This includes calendar and inbox management, coordinating meetings, preparing agendas, and taking accurate minutes, and coordination of travel & event bookings as well as liaising with HR and IT for new starter setups and onboarding.
+ Provide the operational and business administration support relating to the interim measures associated with M&A.
+ You will be responsible for reconciling expenses, processing invoices, distributing communications, and handling any ad hoc financial tasks that may arise, ensuring financial administration is carried out efficiently.
+ As part of your role as an Executive Assistant, you will also be responsible for maintaining an accurate and up-to-date client and opportunity database using Salesforce.
+ In this position, you will have extensive engagement and interaction with both internal and external clients and stakeholders. You will also have the opportunity to liaise with executive leaders and their teams, building strong relationships.
**So, what's in it for you?**
+ Working alongside an experienced and established team & leader.
+ Our company is diverse and so are the opportunities for professional and career development.
+ A range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days.
+ We are proud to be certified as a Family Inclusive Workplace in Australia. This is a great recognition to our different policies, programs and benefits which help us build a great family friendly workplace culture.
+ We offer a range of networking groups, committees and programs including , Women in Property, NextGen, Pacific & State DEI Committees, MamasThrive Program, ParentHub, Femme FM Program, Fee-Earning Women @ CBRE, First Nations Employee Group, Graduate Program, and more!
**About us:**
CBRE is the world's leading & largest commercial real estate services & investment firm; a growing & visionary organisation, comprised of the best & brightest professionals. Creating the real estate solutions of tomorrow, so businesses & people thrive. We work in every dimension of commercial real estate.
Our mission is to realise the potential in all the businesses & people we work with, so that together we can create the real estate solutions of the future. We are driven by the entrepreneurial spirit of our people & the diverse needs of our clients. We are invested in the development & unique needs of our diverse employees & strive to create an inclusive environment that allows our employee to bring their full selves to work.
**Can we inspire you to join us?**
At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.
We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.
We welcome and encourage First Nations People to apply.
Be inspired to elevate your career to new heights.
Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.
We look forward to hearing from you! **#WeAreCBRE**
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Job ID
229876
Posted
30-Jul-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Melbourne - Victoria - Australia
**Elevate your skills with a global real estate firm**
**Work as part of a diverse and collaborative team**
**Office culture like no other - genuine progression**
**Melbourne | Land of the Wurundjeri people**
CBRE is currently in search of an exceptional individual to join our team as an Executive Assistant within the Metropolitan Investment Sales team. This role is based in our Melbourne office and offers a unique opportunity to provide dedicated support to the Head of Metropolitan Investment Sales. The ideal candidate will be a seasoned professional with a strong understanding of company processes, policies, and procedures. This individual will be responsible for managing the day-to-day operations of the IP Metro function, providing administrative support, and ensuring seamless execution of tasks and projects.
**Job Responsibilities:**
+ As an Executive Assistant, your primary responsibility will be to provide comprehensive executive support to the Head of Metropolitan Investment Sales, as well as broader team support as required. This includes calendar and inbox management, coordinating meetings, preparing agendas, and taking accurate minutes, and coordination of travel & event bookings as well as liaising with HR and IT for new starter setups and onboarding.
+ Provide the operational and business administration support relating to the interim measures associated with M&A.
+ You will be responsible for reconciling expenses, processing invoices, distributing communications, and handling any ad hoc financial tasks that may arise, ensuring financial administration is carried out efficiently.
+ As part of your role as an Executive Assistant, you will also be responsible for maintaining an accurate and up-to-date client and opportunity database using Salesforce.
+ In this position, you will have extensive engagement and interaction with both internal and external clients and stakeholders. You will also have the opportunity to liaise with executive leaders and their teams, building strong relationships.
**So, what's in it for you?**
+ Working alongside an experienced and established team & leader.
+ Our company is diverse and so are the opportunities for professional and career development.
+ A range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days.
+ We are proud to be certified as a Family Inclusive Workplace in Australia. This is a great recognition to our different policies, programs and benefits which help us build a great family friendly workplace culture.
+ We offer a range of networking groups, committees and programs including , Women in Property, NextGen, Pacific & State DEI Committees, MamasThrive Program, ParentHub, Femme FM Program, Fee-Earning Women @ CBRE, First Nations Employee Group, Graduate Program, and more!
**About us:**
CBRE is the world's leading & largest commercial real estate services & investment firm; a growing & visionary organisation, comprised of the best & brightest professionals. Creating the real estate solutions of tomorrow, so businesses & people thrive. We work in every dimension of commercial real estate.
Our mission is to realise the potential in all the businesses & people we work with, so that together we can create the real estate solutions of the future. We are driven by the entrepreneurial spirit of our people & the diverse needs of our clients. We are invested in the development & unique needs of our diverse employees & strive to create an inclusive environment that allows our employee to bring their full selves to work.
**Can we inspire you to join us?**
At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.
We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.
We welcome and encourage First Nations People to apply.
Be inspired to elevate your career to new heights.
Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.
We look forward to hearing from you! **#WeAreCBRE**
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
This advertiser has chosen not to accept applicants from your region.
7
Executive Assistant & Events
Melbourne, Victoria
Mondelez International
Posted 4 days ago
Job Viewed
Job Description
**Job Description**
**Are You Ready to Make It Happen at Mondelēz International?**
**Join our Mission to Lead the Future of Snacking. Make It Possible.**
**About the Role**
As our Executive and Events Assistant, you will be the central point of contact, providing essential support to ensure the smooth operation of our Sales and Corporate and Government Affairs teams. In addition, you will coordinate a range of internal and stakeholder events ensuring the highest levels of engagement. You will be responsible for managing diaries of leaders, budgets, booking travel, processing expenses, ordering supplies, and handling communication. You will plan the logistics and delivery of events, working closely with subject matter experts to deliver event objectives. Your organisational skills and proactive approach will be essential to keeping things running smoothly.
**Your Day to Day**
+ Provide comprehensive administrative support, executing activities efficiently and building effective relationships with team members.
+ Plan and execute a range of events including the annual employee conference, awards dinners, customer engagements and functional meetings. Responsible for venue and speaker liaison, run sheets, logistics, budgets, RSVPsand seamless execution.
+ Manage budget-related tasks, process expenses, and handle purchasing processes accurately and in a timely manner.
+ Proactively manage diaries of leaders, supporting them to focus on business and team priorities.
+ Answer calls and emails promptly and professionally, responding to queries and requests appropriately.
+ Manage archiving and filing systems in compliance with statutory requirements and company policy.
+ Complete and update reports and maintain systems and data with accuracy and attention to detail.
+ Coordinate logistics for travel, events, meetings, and training, ensuring seamless execution.
**What You Need**
+ Minimum 4 years' experience in administration and eventsupport roles.
+ Background in events planning and delivery.
+ Excellent written and verbal communication skills, enabling you to interact effectively with team members and external contacts.
+ Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
+ Exceptional attention to detail, combined with a proactive attitude and strong communication and interpersonal skills.
+ Excellent teamwork skills, with the ability to anticipate needs and respond accordingly.
+ Strong level of resilience, decision making and calmness under pressure.
**The Perks**
+ Opportunities for continuous learning and development to grow your skills and advance your career.
+ Paid parental leave that supports every kind of family.
+ Fun, inclusive team events and celebrations to foster camaraderie and a positive work environment.
No Relocation support available
**Business Unit Summary**
At Mondelez International, our mission is to provide consumers with the right snack, for the right moment, made in the right way. We are one of the largest snack companies in the world, with global net revenues exceeding $31 billion USD.
We have operations in more than 80 countries and employ approximately 91,000 diverse and talented employees in our factories, offices, research & development facilities and distribution activities around the world.
In Australia and New Zealand, we have 6 factories, and both global and local brands, employing over 2,000 people; Cadbury Dairy Milk, Oreo, Toblerone, Philadelphia, belVita, Pascall, The Natural Confectionery Company, Sour Patch Kids and Ritz.
Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
**Job Type**
Regular
Administration Support
Administration Services
At Mondelēz International, our purpose is to empower people to snack right through offering the right snack, for the right moment, made the right way. That means delivering a broader range of delicious, high-quality snacks that nourish life's moments, made with sustainable ingredients and packaging that consumers can feel good about.
We have a rich portfolio of strong brands - both global and local. Including many household names such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum. We are proud to hold the number 1 position globally in biscuits, chocolate and candy as well as the No. 2 position in gum
Our 80,000 Makers and Bakers are located in our operations in more than 80 countries and are working to sell our products in over 150 countries around the world. They are energized for growth and critical to us living our purpose and values. We are a diverse community that can make things happen, and happen fast.
Join us and Make It An Opportunity!
Mondelez Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact for assistance.
**Are You Ready to Make It Happen at Mondelēz International?**
**Join our Mission to Lead the Future of Snacking. Make It Possible.**
**About the Role**
As our Executive and Events Assistant, you will be the central point of contact, providing essential support to ensure the smooth operation of our Sales and Corporate and Government Affairs teams. In addition, you will coordinate a range of internal and stakeholder events ensuring the highest levels of engagement. You will be responsible for managing diaries of leaders, budgets, booking travel, processing expenses, ordering supplies, and handling communication. You will plan the logistics and delivery of events, working closely with subject matter experts to deliver event objectives. Your organisational skills and proactive approach will be essential to keeping things running smoothly.
**Your Day to Day**
+ Provide comprehensive administrative support, executing activities efficiently and building effective relationships with team members.
+ Plan and execute a range of events including the annual employee conference, awards dinners, customer engagements and functional meetings. Responsible for venue and speaker liaison, run sheets, logistics, budgets, RSVPsand seamless execution.
+ Manage budget-related tasks, process expenses, and handle purchasing processes accurately and in a timely manner.
+ Proactively manage diaries of leaders, supporting them to focus on business and team priorities.
+ Answer calls and emails promptly and professionally, responding to queries and requests appropriately.
+ Manage archiving and filing systems in compliance with statutory requirements and company policy.
+ Complete and update reports and maintain systems and data with accuracy and attention to detail.
+ Coordinate logistics for travel, events, meetings, and training, ensuring seamless execution.
**What You Need**
+ Minimum 4 years' experience in administration and eventsupport roles.
+ Background in events planning and delivery.
+ Excellent written and verbal communication skills, enabling you to interact effectively with team members and external contacts.
+ Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
+ Exceptional attention to detail, combined with a proactive attitude and strong communication and interpersonal skills.
+ Excellent teamwork skills, with the ability to anticipate needs and respond accordingly.
+ Strong level of resilience, decision making and calmness under pressure.
**The Perks**
+ Opportunities for continuous learning and development to grow your skills and advance your career.
+ Paid parental leave that supports every kind of family.
+ Fun, inclusive team events and celebrations to foster camaraderie and a positive work environment.
No Relocation support available
**Business Unit Summary**
At Mondelez International, our mission is to provide consumers with the right snack, for the right moment, made in the right way. We are one of the largest snack companies in the world, with global net revenues exceeding $31 billion USD.
We have operations in more than 80 countries and employ approximately 91,000 diverse and talented employees in our factories, offices, research & development facilities and distribution activities around the world.
In Australia and New Zealand, we have 6 factories, and both global and local brands, employing over 2,000 people; Cadbury Dairy Milk, Oreo, Toblerone, Philadelphia, belVita, Pascall, The Natural Confectionery Company, Sour Patch Kids and Ritz.
Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
**Job Type**
Regular
Administration Support
Administration Services
At Mondelēz International, our purpose is to empower people to snack right through offering the right snack, for the right moment, made the right way. That means delivering a broader range of delicious, high-quality snacks that nourish life's moments, made with sustainable ingredients and packaging that consumers can feel good about.
We have a rich portfolio of strong brands - both global and local. Including many household names such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum. We are proud to hold the number 1 position globally in biscuits, chocolate and candy as well as the No. 2 position in gum
Our 80,000 Makers and Bakers are located in our operations in more than 80 countries and are working to sell our products in over 150 countries around the world. They are energized for growth and critical to us living our purpose and values. We are a diverse community that can make things happen, and happen fast.
Join us and Make It An Opportunity!
Mondelez Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact for assistance.
This advertiser has chosen not to accept applicants from your region.
8
Executive Assistant - Sydney CBD
Sydney, New South Wales
Uniting
Posted 4 days ago
Job Viewed
Job Description
Executive Assistant – Full-time Permanent
Sydney CBD | Hybrid work model
p>At Uniting , we’re here for everyone – and we’re looking for a highly organised, proactive, and relationship-driven Executive Assistant to play a pivotal role supporting our senior leaders across Mission and Chaplaincy.T is dynamic, hands-on role provides proactive, professional secretarial and logistical support to the Director of Mission and the Head of Chaplaincy and Pastoral Practice . Working closely with these senior leaders, you’ll ensure the smooth running of day-to-day operations through effective calendar and meeting management, communication support, and the confidential handling of sensitive information.
p>You’ll also provide valuable administrative support to the broader Mission Directorate team by streamlining workflows, coordinating team activities, preparing documentation and presentations, maintaining professional networks, and liaising with internal and external stakeholders. From meetings and workshops to local project support, you’ll help keep everything running seamlessly in a fast-paced environment.What you’ll be doing
ul>Manage complex calendars, identify priorities, triage correspondence, prepare briefing packs and coordinate travel and expenses for the Director of Mission and the Head of Chaplaincy and Pastoral Practice.
-
Prepare agendas, take minutes, track actions, and organise rooms/AV and catering.
-
Develop and maintain systems for timely, consistent, and accurate information flow.
-
Draft, format and proof professional communications, reports and presentations
-
Coordinate expense reconciliation, reimbursements, purchase orders and invoicing.
-
Work closely with the Project Manager – Strategy and Governance and the Administration Coordinator of the Mission Directorate to improve team operations, and collaborate with other Executive Assistants to ensure seamless executive support.
-
Support coordination of team calendars, leadership events, executive roadshows, and specific local team projects.
-
Uphold the ethos and values of the Uniting Church in Australia, including respect for human dignity, a commitment to diversity, and a passion for social justice.
What you’ll bring
ul>Relevant qualification in business administration or a related field or equivalent experience.
-
3+ years’ experience in an Executive Assistant or similar role, ideally supporting senior leaders in a fast-paced, complex environment.
-
Strong organisational skills, attention to detail, and ability to navigate competing priorities.
-
Excellent written and verbal communication skills.
-
Advanced Microsoft Office skills (Outlook, Word, PowerPoint, Excel) and experience with document management systems such as SharePoint and Microsoft Teams.
-
Sound judgement handling sensitive and confidential information with discretion.
-
A proactive, solutions-focused mindset with strong problem-solving skills and the ability to work both independently and collaboratively.
-
High emotional intelligence and interpersonal skills to build strong working relationships and contribute to a positive team culture.
-
Even better if you have
-
Bachelor qualification (e.g. Business or Social Services)
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Experience in a faith-based or not-for-profit environment and an understanding of the ethos and values of the Uniting Church in Australia.
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Experience supporting Boards or senior executives.
Compliance
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Working With Children Check (WWCC): Required
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Why work at Uniting
We celebrate diversity and welcome people of all backgrounds, nationalities, abilities, gender identities, sexual orientations, and beliefs. We’re a workplace where you can bring your whole self to work – and know you’ll be supported to thrive.
Apply today to join a purpose-driven organisation where your skills will help shape a safer, stronger, and more connected Uniting.
We’d love to hear from you. Please send your application through the job platform – we’re unable to accept direct applications by email.
F r all questions, please don't hesitate to contact Louise Massie via email
What We Offer You
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A rewarding career with a leading human services organisation.
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Up to $18,550 NFP salary packaging available.
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Access to our U rewards program with exclusive discounts.
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Flexible work hours for work-life balance.
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Affordable access to Fitness Passport— discounted gym memberships to support your best life.
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A supportive and inclusive and collaborative work environment.
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Opportunities for professional growth.
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Uniting contributes to the work and mission of the Uniting Church in NSW and the ACT through social justice advocacy, community services, and spiritual care.
Our purpose is to inspire people, enliven communities, and confront injustice.
We provide support for people through all ages and stages of life, with a focus on those experiencing disadvantage and vulnerability.
We acknowledge the Sovereignty of First Nations people over the lands of Australia and are committed to meaningful change so that First Nations people are strong, thriving, and self-determining.
Uniting is a Child Safe Organisation, committed to the safety, well-being, and inclusion of children and young people. We are proud of the diversity of our people and always welcome everyone, exactly as they are.
Uniting is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, colour, disability, sex, sexual orientation or national origin
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