6 Office Coordination jobs in Australia

**Job Description Summary**
The Fleet & Administrative Support Officer opportunity provides exposure to various business functions across GE HealthCare (GEHC). This role will support specific operations for GECH such as managing the Tool of Trade fleet of vehicles. In addition to managing the fleet this role will provide support with cross business activities such as facilities and administration support to the broader Leadership team.
The primary responsibility of managing the fleet of company vehicles includes the administration of the fleet lifecycle from point of allocation to the end of lease. This position liaises closely with People Leaders and their employees across Australia & New Zealand and is the GEHC point of contact for the Fleet partner.
This position requires an energetic, self-motivated and confident individual with a broad range of skills who can proactively manage multiple tasks while collaborating with internal and external stakeholders.
This position will report to the EA to the CEO & Team Leader.
**Job Description**
**Responsibilities include (not limited to):**
**Fleet Management & Operations**
+ Develop and implement standard fleet management processes across Australia & New Zealand.
+ Oversee vehicle allocation, replacements, lease reviews, and accident repairs.
+ Ensure compliance with Health & Safety standards in collaboration with EHS teams.
+ Manage vehicle returns and coordinate safe storage using the Return Checklist.
**Stakeholder Support & Communication**
+ Serve as the primary contact for the Fleet Provider and internal stakeholders.
+ Support business leaders and employees with fleet-related queries and communications.
+ Liaise with leaders on vehicle availability for new starters and reallocation of used vehicles.
**Reporting & Compliance**
+ Analyse fleet costs and identify savings opportunities.
+ Conduct quarterly reviews of driver activity and fuel audits to ensure policy compliance.
+ Prepare fleet data reports and participate in quarterly reviews with providers and business leaders.
**Administrative & Invoice Processing**
+ Maintain fleet documentation and update provider systems as needed.
+ Assist with budget management and verify invoices before processing payments.
+ Project work related to cross business facilities, this may include things such as office moves or facilitation of parking access
+ Other cross business-related projects that may occur
**Quality Specific Goals:**
+ Be aware of and comply with the GEHC Quality Manual, Quality Management System, Quality Management Policy, Quality Goals, and applicable laws and regulations as they apply to this job type/position.
+ Complete all planned Quality & Compliance training within the defined deadlines.
+ Identify and report any and all customer quality or compliance concerns immediately to the Quality Organization.
**Qualifications & Requirements**
+ Experience in managing, or having exposure to Company vehicles or Fleet operations
+ Intermediate skills in Microsoft Office suite (Outlook, Word, Excel)
+ Strong budget administration experience, ideally experience with online procurement and payment systems, compliance and database management.
+ Strong and demonstrable interpersonal skills / customer relationship management abilities
**Desired Characteristics**
+ Exceptional organisational skills combined with attention to detail and an ability to multi-task in an environment of changing priorities.
+ Demonstrated experience in scheduling and planning
+ Proven capability in problem-solving and process improvement
+ High attention to detail
+ Self-Motivated, self-directed, and value-driven working style with the ability to be a partner / collaborator" to ensure cost effectiveness of the fleet
+ Ability to plan and organize work requirements effectively using proven personal time management, planning, reasoning and prioritizing skills
+ Strong ability to communicate with internal customer in an "easy to understand" manner
+ High work standards, quality, strong work ethic
+ Handling confidential and sensitive information with discretion.
**Additional Information**
**Relocation Assistance Provided:** No

Administrative Assistant, Global Payment Solutions, Australia
Sydney, Australia
**To proceed with your application, you must be at least 18 years of age.**
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At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.
Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates' physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!
**Job Description**
Providing high-level administrative support to the GPS Country Head, GPS Senior Leadership team, and the broader GPS team. Performs diverse, advanced, and confidential administrative support duties including comprehending and responding to complex correspondence internally and externally. Relieves management of administrative tasks; gathers, compiles and reports information relevant to/for the executive and team. Communicates with executives and line management to gather/convey relevant information. Meaningfully contributes to the overall productivity of the team through effective planning and efficient performance of the role.
**Responsibilities**
+ Be responsible for extensive calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings.
+ Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
+ Meet and greet clients and visitors.
+ Setup and coordinate meetings and conferences, including room bookings and ordering refreshments/food as required.
+ Assist preparation of presentation materials.
+ Compose correspondence, create, and modify documents/presentations using Microsoft Office.
+ Required to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
+ Arrange travel schedules and reservations for executive management as needed.
+ Prepare T&E claims in line with company policy.
+ Perform general clerical duties to include but not limited to photocopying, mailing, and filing.
+ Maintain hard copy and electronic filing system.
+ Sign for mail and packages.
+ Coordinate and maintain records for staff office space and phones as necessary.
+ Communicate and handle incoming and outgoing electronic communications.
+ Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
+ Other ad-hoc duties as assigned.
**Requirements**
+ Held a similar position and can demonstrate an understanding of the role and responsibilities.
+ Strong organization and planning skills can manage multiple changing and conflicting priorities.
+ High energy, mature with positive and can-do attitude.
+ Able to record, transcribe and distribute minutes of meeting, audio typing skill is a must.
+ Flexibility on working hours.
+ Detail-oriented and takes ownership of tasks/responsibilities.
+ Experience in heavy calendar management.
+ Experience in managing email/written communications.
+ Previous work in an Investment Bank environment would be an advantage.
+ Has financial industry knowledge.
+ Strong English verbal and written skills.
+ Microsoft Office (including Word, Excel, and PowerPoint).
Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.
To view the "Know your Rights" poster, CLICK HERE ( .
View the LA County Fair Chance Ordinance ( .
Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy ("Policy") establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.
To view Bank of America's Drug-free Workplace and Alcohol Policy, CLICK HERE .
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. Should you be offered a role with Bank of America, your hiring manager will provide you with information on the in-office expectations associated with your role. These expectations are subject to change at any time and at the sole discretion of the Company. To the extent you have a disability or sincerely held religious belief for which you believe you need a reasonable accommodation from this requirement, you must seek an accommodation through the Bank's required accommodation request process before your first day of work.
This communication provides information about certain Bank of America benefits. Receipt of this document does not automatically entitle you to benefits offered by Bank of America. Every effort has been made to ensure the accuracy of this communication. However, if there are discrepancies between this communication and the official plan documents, the plan documents will always govern. Bank of America retains the discretion to interpret the terms or language used in any of its communications according to the provisions contained in the plan documents. Bank of America also reserves the right to amend or terminate any benefit plan in its sole discretion at any time for any reason.

Company DescriptionNine is Australia’s largest locally owned media company. Working at Nine, you’ll have access to a unique range of experiences and opportunities, helping drive the success of the country’s most trusted television, radio, digital and publishing brands. Our content reaches almost every Australian - meaning what we do has real impact. We bring people together, celebrate the big moments, and capture the everyday ones.Some of our most beloved brands have been part of Australian life for generations, and others - new on the scene - have already found their place firmly in our lives. We’re evolving and we need people like you to bring new ideas, innovate and make your mark. Job DescriptionWe're on the hunt for a vibrant Office Administrator who loves being at the heart of the action! The wizard behind keeping our office perfectly stocked and sparkling. If you're super organized, love variety, and enjoy making things run smoothly, this is your gig!Day to day you will:Manage Front-of-House & Office Operations. Handle reception duties, oversee office ordering and stock, and ensure the general maintenance and upkeep of office facilities.Provide Executive Support. Fulfill EA responsibilities directly for the Content Manager.Assist Promotions & Listener Engagement. Provide assistance to the Promotions Manager, including prize delivery and managing listener correspondence.Support Event Coordination. Help with the organisation of staff events and assist with the logistics of external station events.Oversee Key Administration & Compliance: Manage critical administrative tasks such as WHS compliance, warden training, and first aid compliance.QualificationsWhat you’ll bring:Proven experience in a similar role, coupled with acute attention to detail.High-level people skills and an ability to adapt to changing environments.A clear willingness to learn and grow within the role.A strong understanding of business confidentiality and the importance of discretion.Additional InformationHow we workAt Nine, our flexible work options vary by role and team. Depending on the position, this may include flexible hours, hybrid work, or part-time arrangements. We welcome discussing your flexibility needs during the hiring process - just ask the Talent Acquisition team. Our employee benefits include:18 weeks paid parental leave with no distinction between primary and secondary carers.Access to 'Employee Exclusives' program - a way of getting closer to our incredible brands, offering unique experiences, behind-the-scenes access, and awesome perks.Digital newspaper subscription to our mastheads.Annual gift voucher for Stan subscription.More info at Nine Careers.Our Commitment to Diversity and Inclusion:We're committed to a safe, respectful and inclusive Nine. From day one, you'll be encouraged to bring your whole self to work and will be supported to perform at your best.We encourage applications from Aboriginal and Torres Strait Islander people, people with disabilities, and of all ages, genders, nationalities, backgrounds and cultures as we recognise the importance and value of diverse perspectives. Should you require any adjustments to the recruitment process, please advise us when you apply.Work rights: Please note to apply for this role you must already have the right to lawfully work and live in Australia.

About Us.We are a leading commercial landscape company proudly serving developers across South East Queensland. Known for our commitment to quality and reliability, we’re seeking a dedicated and proactive Office Administrator to become a key member of our close-knit office team.Why Join Us?We are a small team and if you bring the right attitude and skills, this role offers a unique opportunity to thrive with a respected company that truly values its team members. Here’s why you should apply.What We Offer.- Competitive Salary: We recognize and reward your hard work.- Flexible Work Arrangements: Enjoy a balance that works for you.- Autonomy: Take ownership of your role and make it your own.- Professional Growth: Receive training to master our company’s intricacies.Role Overview.As our Office Administrator, you’ll be at the heart of our operations. Your key responsibilities will include, but not limited too: Data entry, invoice reconciliation, and accounts management (using Xero)Progress claims setup, invoice preparation, and timesheet checkingCreditors and debtors managementIncoming calls, email correspondence, and office maintenancePurchasing, WHS compliance, and insurance managementTracking project details and performing general office tasksYour Schedule.Full-time, Monday to Friday, 7:30 AM to 4:00 PM (flexible arrangements around start and finish times)RequirementsWhat we are looking for in you.- Excellent computer literacy with proficiency in Xero and Excel- Strong multitasking and time management skills- Dependable, proactive, and able to work independently- Positive attitude with excellent communication skills- Meticulous attention to detailBenefitsIf you’re looking for a role where you can contribute to a thriving company and grow your career, we’d love to hear from you!

About Us.We are a leading commercial landscape company proudly serving developers across South East Queensland. Known for our commitment to quality and reliability, we’re seeking a dedicated and proactive Office Administrator to become a key member of our close-knit office team.Why Join Us?We are a small team and if you bring the right attitude and skills, this role offers a unique opportunity to thrive with a respected company that truly values its team members. Here’s why you should apply.What We Offer.- Competitive Salary: We recognise and reward your hard work.- Flexible Work Arrangements: Enjoy a balance that works for you (earlier starts or later finish)- Autonomy: Take ownership of your role and make it your own.- Professional Growth: Receive training to master our company’s intricacies.Role Overview.As our Office Administrator, you’ll be at the heart of our operations. Your key responsibilities will include, but not limited too: Data entry, invoice reconciliation, and accounts management (using Xero ESSENTIAL)Progress claims setup, invoice preparation, and timesheet checkingCreditors and debtors managementIncoming calls, email correspondence, and office maintenancePurchasing, WHS compliance, and insurance managementTracking project details and performing general office tasksYour Schedule.Full-time, Monday to Friday, 7:30 AM to 4:00 PM (flexible arrangements around start and finish times)RequirementsWhat we are looking for in you.- Excellent computer literacy with proficiency in Xero and Excel- Strong multitasking and time management skills- Dependable, proactive, and able to work independently- Positive attitude with excellent communication skills- Meticulous attention to detailBenefitsIf you’re looking for a role where you can contribute to a thriving company and grow your career, we’d love to hear from you!