14 Office Manager jobs in Australia
Office Manager
Bayswater, Western Australia
VD Tech Engineering
Posted 3 days ago
Job Viewed
Job Description
Office Manager
Company Overview
VD TECH Engineering Pty Ltd is a machining workshop specialising in the manufacture of drilling rig components, oil & gas prototypes, and provision of breakdown/repair services. We require an experienced Office Manager to oversee and control all administrative and operational functions of our growing business.
Role Purpose
The Office Manager will organise, direct, and coordinate office services, resources, and personnel to ensure the effective and compliant operation of the company. This position requires leadership in supervising administrative staff, implementing office systems, and supporting the Directors and project teams in strategic planning and delivery.
Key Responsibilities
· Contribute to the planning, development and review of office services, setting priorities and performance standards in line with business needs.
· Supervise, allocate and monitor the work of administrative staff, including recruitment, onboarding, training, and performance management.
· Manage the allocation of office resources, budgets, equipment, and space to ensure efficient utilisation.
· Oversee records management, payroll, accounts, and compliance documentation in line with legislative and company requirements.
· Liaise with directors, engineers, HR, and external professionals to coordinate office operations and resolve issues.
· Ensure compliance with workplace health & safety (WHS), industrial relations, and other regulatory requirements.
· Develop and maintain administrative systems and procedures including document control, client management systems, and reporting processes.
· Prepare reports, policies, correspondence, and business documentation for senior management and external stakeholders.
· Oversee office procurement, supplier contracts, and service agreements, ensuring continuity of office services.
· Support directors in strategic business planning, organisational development, and continuous improvement initiatives.
Key Requirements
· Minimum 5 years’ experience in an office management or senior administrative role.
· Demonstrated experience in supervising staff and managing office operations at a managerial level.
· Strong understanding of compliance frameworks, financial administration, and HR procedures.
· Excellent leadership, communication, and organisational skills.
· Ability to work independently, exercise judgment, and contribute to business planning.
Remuneration
Salary will be based on skills and experience. This is a full-time permanent position, 38 hours per week, located at Bayswater, WA.
Company Overview
VD TECH Engineering Pty Ltd is a machining workshop specialising in the manufacture of drilling rig components, oil & gas prototypes, and provision of breakdown/repair services. We require an experienced Office Manager to oversee and control all administrative and operational functions of our growing business.
Role Purpose
The Office Manager will organise, direct, and coordinate office services, resources, and personnel to ensure the effective and compliant operation of the company. This position requires leadership in supervising administrative staff, implementing office systems, and supporting the Directors and project teams in strategic planning and delivery.
Key Responsibilities
· Contribute to the planning, development and review of office services, setting priorities and performance standards in line with business needs.
· Supervise, allocate and monitor the work of administrative staff, including recruitment, onboarding, training, and performance management.
· Manage the allocation of office resources, budgets, equipment, and space to ensure efficient utilisation.
· Oversee records management, payroll, accounts, and compliance documentation in line with legislative and company requirements.
· Liaise with directors, engineers, HR, and external professionals to coordinate office operations and resolve issues.
· Ensure compliance with workplace health & safety (WHS), industrial relations, and other regulatory requirements.
· Develop and maintain administrative systems and procedures including document control, client management systems, and reporting processes.
· Prepare reports, policies, correspondence, and business documentation for senior management and external stakeholders.
· Oversee office procurement, supplier contracts, and service agreements, ensuring continuity of office services.
· Support directors in strategic business planning, organisational development, and continuous improvement initiatives.
Key Requirements
· Minimum 5 years’ experience in an office management or senior administrative role.
· Demonstrated experience in supervising staff and managing office operations at a managerial level.
· Strong understanding of compliance frameworks, financial administration, and HR procedures.
· Excellent leadership, communication, and organisational skills.
· Ability to work independently, exercise judgment, and contribute to business planning.
Remuneration
Salary will be based on skills and experience. This is a full-time permanent position, 38 hours per week, located at Bayswater, WA.
This advertiser has chosen not to accept applicants from your region.
0
Front Office Manager
Hyatt
Posted 12 days ago
Job Viewed
Job Description
**Description:**
Care defines us at Hyatt. We see it in the way we treat each other and our guests. It's our superpower. We channel this strength into our vision for evolving the future of hospitality.Care defines us at Hyatt. We see it in the way we treat each other and our guests. It's our superpower. We channel this strength into our vision for evolving the future of hospitality. We continue to strive on building a safe, respectful and inclusive culture for our team members, guests, clients and community.
We are looking for a leader who places care at the center of their leadership and is able to assist the Director of Rooms in delivering Hyatt's brand promise to our guests and colleagues.
**Benefits for working with Hyatt Include:**
+ Complimentary accommodation after 90 days of service (T&Cs apply)
+ Generous discounted accommodation worldwide within Hyatt
+ Discounted accommodation for associates as well as friend and family
+ Reward and recognition programs
+ Learning and development opportunities
+ Dry cleaning and discounted city parking
+ The opportunity to join an international group with endless career opportunities
**The Role**
In this key role within the Rooms Division, the Front Office Manager will ensure the smooth, efficient and profitable operation of the Front Office department, achieving maximum guest satisfaction. You will lead with purpose and care, whilst delivering Hyatt's brand promise to our guests and colleagues.
The role is responsible for Front Office operations including the Communications Team, Front Desk, Night Audit and our Regency Club. Working and partnering with other Hotel Departments will see you succeed in this role and ensure we maximize every opportunity to exceed our guest expectations.
**Role requirements:**
+ Demonstrate positive leadership characteristics, which inspire our colleagues to meet and exceed standards.
+ Responsible for coordinating and managing Front Office operations, including Front Desk, Communications and Regency Club.
+ Select, train, supervise, schedule, develop, and counsel employees according to policies and procedures.
+ Makes business decisions for the unit, taking into account the Hotel's philosophies and is responsible for both day-to-day running and long-term strategic development of the department
+ Analyse guest satisfaction data and develop and implement plans to achieve established goals and targets.
+ Responsible for planning, administration, Human Resources and financial management
**Our successful applicant will also:**
+ Have outstanding communication, presentation and problem-solving skills
+ Have advanced Opera knowledge
+ Be an effective leader of people
+ Have previous experience in payroll management and rostering
+ Have a minimum of two years Front Office Management experience in a large hotel environment (400 room)
+ Thrive working in a fast-paced environment where no two days are the same
+ Flexible availability to work rotating shifts, including weekends, evenings, and holidays
+ Applicants with Full working rights will be considered. A Police Check may be required.
Opportunity is calling. Join Hyatt.
**Primary Location:** Australia
**Organization:** Hyatt Regency Sydney
**Job Level:** Full-time
**Job:** Hotel Operations
**Req ID:** AUS
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
Care defines us at Hyatt. We see it in the way we treat each other and our guests. It's our superpower. We channel this strength into our vision for evolving the future of hospitality.Care defines us at Hyatt. We see it in the way we treat each other and our guests. It's our superpower. We channel this strength into our vision for evolving the future of hospitality. We continue to strive on building a safe, respectful and inclusive culture for our team members, guests, clients and community.
We are looking for a leader who places care at the center of their leadership and is able to assist the Director of Rooms in delivering Hyatt's brand promise to our guests and colleagues.
**Benefits for working with Hyatt Include:**
+ Complimentary accommodation after 90 days of service (T&Cs apply)
+ Generous discounted accommodation worldwide within Hyatt
+ Discounted accommodation for associates as well as friend and family
+ Reward and recognition programs
+ Learning and development opportunities
+ Dry cleaning and discounted city parking
+ The opportunity to join an international group with endless career opportunities
**The Role**
In this key role within the Rooms Division, the Front Office Manager will ensure the smooth, efficient and profitable operation of the Front Office department, achieving maximum guest satisfaction. You will lead with purpose and care, whilst delivering Hyatt's brand promise to our guests and colleagues.
The role is responsible for Front Office operations including the Communications Team, Front Desk, Night Audit and our Regency Club. Working and partnering with other Hotel Departments will see you succeed in this role and ensure we maximize every opportunity to exceed our guest expectations.
**Role requirements:**
+ Demonstrate positive leadership characteristics, which inspire our colleagues to meet and exceed standards.
+ Responsible for coordinating and managing Front Office operations, including Front Desk, Communications and Regency Club.
+ Select, train, supervise, schedule, develop, and counsel employees according to policies and procedures.
+ Makes business decisions for the unit, taking into account the Hotel's philosophies and is responsible for both day-to-day running and long-term strategic development of the department
+ Analyse guest satisfaction data and develop and implement plans to achieve established goals and targets.
+ Responsible for planning, administration, Human Resources and financial management
**Our successful applicant will also:**
+ Have outstanding communication, presentation and problem-solving skills
+ Have advanced Opera knowledge
+ Be an effective leader of people
+ Have previous experience in payroll management and rostering
+ Have a minimum of two years Front Office Management experience in a large hotel environment (400 room)
+ Thrive working in a fast-paced environment where no two days are the same
+ Flexible availability to work rotating shifts, including weekends, evenings, and holidays
+ Applicants with Full working rights will be considered. A Police Check may be required.
Opportunity is calling. Join Hyatt.
**Primary Location:** Australia
**Organization:** Hyatt Regency Sydney
**Job Level:** Full-time
**Job:** Hotel Operations
**Req ID:** AUS
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
This advertiser has chosen not to accept applicants from your region.
1
Office Manager (Finance & Insurance)
Seven Hills, New South Wales
Rate Beat Mortgage Pty Ltd T/A FLI Group
Posted 3 days ago
Job Viewed
Job Description
Job Title: Office Manager ( Finance & Insurance)
Location: Seven Hills-2147 (NSW)
Reports To: Director or General Manager
Employment Type: Full-Time
Salary: $75,000-$85,000+Superannuation
Job Overview:
We are seeking an experienced and highly organized Office Manager to oversee daily operations and administrative functions within our finance and insurance broking business. The ideal candidate will coordinate between teams, ensure compliance, streamline processes, and support both Australian and offshore staff. You will play a key role in keeping the business running efficiently and professionally.
Key Responsibilities:
General Office Administration
• Manage day-to-day office operations across finance, insurance, and support teams.
• Act as the primary liaison between the Australian office and Indian KPO staff.
• Maintain calendars, schedules, and staff task trackers.
• Oversee document control, file management, and client record accuracy.
Team & Workflow Management
• Allocate tasks to admin and operations staff.
• Monitor workload and ensure deadlines are met (e.g., renewals, settlements, client submissions).
• Assist with onboarding, training, and performance support of internal teams.
• Coordinate leave requests, timesheets, and team communication tools (e.g., Zoho People).
Compliance & Quality Control
• Ensure processes follow AFCA, ASIC, and industry standards (Tier 1, MFAA/NCCP, FOS).
• Review client files for completeness and compliance before submission.
• Track key deadlines (insurance renewals, loan lodgments, etc.) and flag risks.
Client Support & Relationship Management
• Act as a point of contact for escalated client issues.
• Oversee service delivery standards and ensure a seamless client experience.
• Ensure timely issuance of insurance certificates, finance application updates, and documentation.
Software & Systems Oversight
• Administer core tools such as Zoho CRM, Zoho People, Xero, and CRM portals (e.g., ApplyOnline, Steadfast).
• Monitor workflows, update templates, and recommend automation improvements.
• Support digital onboarding, e-signatures, and integrations with partners.
Key Requirements:
• 3+ years experience in office management or operations role (preferably in finance or insurance)
• Strong understanding of financial services, insurance broking, or mortgage processes
• High attention to detail and strong time management skills
• Strong communication and leadership skills
• Familiarity with CRM systems, finance/insurance software, and cloud-based tools (e.g. Zoho, Xero, ApplyOnline)
• Tier 2 or Tier 1 General Insurance certification preferred (or willingness to obtain)
Location: Seven Hills-2147 (NSW)
Reports To: Director or General Manager
Employment Type: Full-Time
Salary: $75,000-$85,000+Superannuation
Job Overview:
We are seeking an experienced and highly organized Office Manager to oversee daily operations and administrative functions within our finance and insurance broking business. The ideal candidate will coordinate between teams, ensure compliance, streamline processes, and support both Australian and offshore staff. You will play a key role in keeping the business running efficiently and professionally.
Key Responsibilities:
General Office Administration
• Manage day-to-day office operations across finance, insurance, and support teams.
• Act as the primary liaison between the Australian office and Indian KPO staff.
• Maintain calendars, schedules, and staff task trackers.
• Oversee document control, file management, and client record accuracy.
Team & Workflow Management
• Allocate tasks to admin and operations staff.
• Monitor workload and ensure deadlines are met (e.g., renewals, settlements, client submissions).
• Assist with onboarding, training, and performance support of internal teams.
• Coordinate leave requests, timesheets, and team communication tools (e.g., Zoho People).
Compliance & Quality Control
• Ensure processes follow AFCA, ASIC, and industry standards (Tier 1, MFAA/NCCP, FOS).
• Review client files for completeness and compliance before submission.
• Track key deadlines (insurance renewals, loan lodgments, etc.) and flag risks.
Client Support & Relationship Management
• Act as a point of contact for escalated client issues.
• Oversee service delivery standards and ensure a seamless client experience.
• Ensure timely issuance of insurance certificates, finance application updates, and documentation.
Software & Systems Oversight
• Administer core tools such as Zoho CRM, Zoho People, Xero, and CRM portals (e.g., ApplyOnline, Steadfast).
• Monitor workflows, update templates, and recommend automation improvements.
• Support digital onboarding, e-signatures, and integrations with partners.
Key Requirements:
• 3+ years experience in office management or operations role (preferably in finance or insurance)
• Strong understanding of financial services, insurance broking, or mortgage processes
• High attention to detail and strong time management skills
• Strong communication and leadership skills
• Familiarity with CRM systems, finance/insurance software, and cloud-based tools (e.g. Zoho, Xero, ApplyOnline)
• Tier 2 or Tier 1 General Insurance certification preferred (or willingness to obtain)
This advertiser has chosen not to accept applicants from your region.
2
Welcome Manager / Front Office Manager
Melbourne, Victoria
Marriott
Posted 16 days ago
Job Viewed
Job Description
**Additional Information** Full Time
**Job Number**
**Job Category** Rooms & Guest Services Operations
**Location** W Melbourne, 408 Flinders Lane, Melbourne, Victoria, Australia, 3000VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Management
**Are you excited to work and create epic moments for guests at our multi-award-winning venues?**
Come and join Marriott International, the largest hotel network in the world. W Melbourne is one of Marriott's luxury brands, and our mission is to ignite curiosity and expand worlds. Our tribe is diverse and enabled to be the best version of themselves. If this sounds like your next workplace, read the below!
**About the Hotel - W Melbourne**
W Melbourne is the rebel between the streets, sitting in the heart of the Melbourne CBD on the iconic Flinders Lane, the luxury hotel takes its design cues from Australia's cultural capital and providing the back-lane entrance keys to what's New/Next in the city. Extending the laneway culture inside, 294 bold rooms and suites peel back the layers and revel in the city's history. There are five electric and daring bars and restaurants within the hotel, plus over 800 square metres of ultra-modern event space. W Melbourne is set to be the place to see and be seen in.
**About the Department**
The **Welcome Desk** emerges from the ground as if the laneway extends in and is accompanied by bold design styled by the streets that will ignite our guests desire to go further, go longer and hit repeat. As a central part of our service team, they will rebelliously rewrite the rules on how to deliver guest experiences, they know Melbourne like the back of their hand and are focused on going above and beyond to exceed expectations.
Friendly, unscripted, real and connected, the **Whatever/Whenever** service team assist in making any request a reality. Our Whatever/Whenever Talent will know Melbourne like the back of their hand and are focused on going above and beyond to exceed expectations.
With design nods to Melbourne's laneways and Batman's lair, our guests will be arriving in style and stealing the scene when they pull up in **Wheels** . Our Wheels talent put their spin on the norm, helping to ramp up the experience for guests as they arrive and depart via WHEELS.
**Why Choose W Melbourne?**
+ **Competitive Salary and Reviews:** Benefit from a competitive salary with merit increase and performance bonus every March.
+ **Mentor/Buddy Program:** Benefit from our mentor/buddy program and thrive in a diverse, collaborative environment where we set you up for success.
+ **Career Advancement:** Grow your career with Marriott International, with opportunities for interstate and global transfers through internal channels.
+ **Prime Location:** Work in Melbourne CBD, conveniently close to public transport and public parking spaces.
+ **Birthday Perks:** Celebrate your birthday with a paid day off because we value our rockstars - YOU!
+ **Exclusive Discounts:** Enjoy 35% off food and beverages at W Melbourne, plus global room night discounts from Marriott International for you and your loved ones.
+ **Community Engagement:** Participate in W Melbourne's Take Care initiatives and contribute to meaningful community service projects.
+ **Award-Winning Workplace:** Be part of our success, working at a Certified Great Place to Work, with accolades including a Two Hatted Restaurant, Best Deluxe Restaurant, Award-Winning Event Spaces, and Award-Winning Bar Design.
**What We Expect of You**
+ Previous Front Office leadership experience in a luxury or lifestyle hotel.
+ Demonstrated experience with OPERA PMS is a plus.
+ A natural leader with a confident, proactive, and inspiring presence.
+ Keen to take on new challenges and grow within your career.
+ A balance of professional polish with creative flair, staying true to W's playful, boundary-pushing brand.
**A Glance at What You Will Do**
+ Responsible for all Welcome functions and talent as well as security functions of the hotel
+ Areas of responsibility include: Wheels, Whatever/Whenever, Welcome Desk, Concierge, and Loss Prevention as applicable
+ As a department head, role is to direct and work with fellow Talent Coaches and talents to successfully execute all Welcome operations, including guest arrival and departure procedures
+ Works to establish a safe and secure environment for all guests and associates
+ Strives to continually improve guest and talent satisfaction and maximise the financial performance of the department
+ Maintains knowledge of daily house-count, arrivals/departures, WHO's scheduled in-house group names, background, activities, locations, and times, as well as special requests/arrangements
_W Hotels' mission is to Ignite Curiosity, Expand Worlds. We are a place to experience life. We're here to open doors and open minds. We are constantly inspired by new faces and new experiences. A tuned-in, up-for-anything spirit is at our core and has made us renowned for reinventing the norms of luxury around the globe. Whatever/Whenever is our culture and service philosophy that brings our guests' passions to life. If you are original, innovative, and always looking towards the future of what's possible, welcome to W Hotels. In joining W Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you._
_Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. Marriott International is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have disability, illness or injury, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone to discuss adjustments and our recruitment process, or you have a preferred communication method please email us at_ ** **
W Hotels' mission is to Ignite Curiosity, Expand Worlds. We are a place to experience life. We're here to open doors and open minds. We are constantly inspired by new faces and new experiences. A tuned-in, up-for-anything spirit is at our core and has made us renowned for reinventing the norms of luxury around the globe. Whatever/Whenever is our culture and service philosophy that brings our guests' passions to life. If you are original, innovative, and always looking towards the future of what's possible, welcome to W Hotels. In joining W Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
**Job Number**
**Job Category** Rooms & Guest Services Operations
**Location** W Melbourne, 408 Flinders Lane, Melbourne, Victoria, Australia, 3000VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Management
**Are you excited to work and create epic moments for guests at our multi-award-winning venues?**
Come and join Marriott International, the largest hotel network in the world. W Melbourne is one of Marriott's luxury brands, and our mission is to ignite curiosity and expand worlds. Our tribe is diverse and enabled to be the best version of themselves. If this sounds like your next workplace, read the below!
**About the Hotel - W Melbourne**
W Melbourne is the rebel between the streets, sitting in the heart of the Melbourne CBD on the iconic Flinders Lane, the luxury hotel takes its design cues from Australia's cultural capital and providing the back-lane entrance keys to what's New/Next in the city. Extending the laneway culture inside, 294 bold rooms and suites peel back the layers and revel in the city's history. There are five electric and daring bars and restaurants within the hotel, plus over 800 square metres of ultra-modern event space. W Melbourne is set to be the place to see and be seen in.
**About the Department**
The **Welcome Desk** emerges from the ground as if the laneway extends in and is accompanied by bold design styled by the streets that will ignite our guests desire to go further, go longer and hit repeat. As a central part of our service team, they will rebelliously rewrite the rules on how to deliver guest experiences, they know Melbourne like the back of their hand and are focused on going above and beyond to exceed expectations.
Friendly, unscripted, real and connected, the **Whatever/Whenever** service team assist in making any request a reality. Our Whatever/Whenever Talent will know Melbourne like the back of their hand and are focused on going above and beyond to exceed expectations.
With design nods to Melbourne's laneways and Batman's lair, our guests will be arriving in style and stealing the scene when they pull up in **Wheels** . Our Wheels talent put their spin on the norm, helping to ramp up the experience for guests as they arrive and depart via WHEELS.
**Why Choose W Melbourne?**
+ **Competitive Salary and Reviews:** Benefit from a competitive salary with merit increase and performance bonus every March.
+ **Mentor/Buddy Program:** Benefit from our mentor/buddy program and thrive in a diverse, collaborative environment where we set you up for success.
+ **Career Advancement:** Grow your career with Marriott International, with opportunities for interstate and global transfers through internal channels.
+ **Prime Location:** Work in Melbourne CBD, conveniently close to public transport and public parking spaces.
+ **Birthday Perks:** Celebrate your birthday with a paid day off because we value our rockstars - YOU!
+ **Exclusive Discounts:** Enjoy 35% off food and beverages at W Melbourne, plus global room night discounts from Marriott International for you and your loved ones.
+ **Community Engagement:** Participate in W Melbourne's Take Care initiatives and contribute to meaningful community service projects.
+ **Award-Winning Workplace:** Be part of our success, working at a Certified Great Place to Work, with accolades including a Two Hatted Restaurant, Best Deluxe Restaurant, Award-Winning Event Spaces, and Award-Winning Bar Design.
**What We Expect of You**
+ Previous Front Office leadership experience in a luxury or lifestyle hotel.
+ Demonstrated experience with OPERA PMS is a plus.
+ A natural leader with a confident, proactive, and inspiring presence.
+ Keen to take on new challenges and grow within your career.
+ A balance of professional polish with creative flair, staying true to W's playful, boundary-pushing brand.
**A Glance at What You Will Do**
+ Responsible for all Welcome functions and talent as well as security functions of the hotel
+ Areas of responsibility include: Wheels, Whatever/Whenever, Welcome Desk, Concierge, and Loss Prevention as applicable
+ As a department head, role is to direct and work with fellow Talent Coaches and talents to successfully execute all Welcome operations, including guest arrival and departure procedures
+ Works to establish a safe and secure environment for all guests and associates
+ Strives to continually improve guest and talent satisfaction and maximise the financial performance of the department
+ Maintains knowledge of daily house-count, arrivals/departures, WHO's scheduled in-house group names, background, activities, locations, and times, as well as special requests/arrangements
_W Hotels' mission is to Ignite Curiosity, Expand Worlds. We are a place to experience life. We're here to open doors and open minds. We are constantly inspired by new faces and new experiences. A tuned-in, up-for-anything spirit is at our core and has made us renowned for reinventing the norms of luxury around the globe. Whatever/Whenever is our culture and service philosophy that brings our guests' passions to life. If you are original, innovative, and always looking towards the future of what's possible, welcome to W Hotels. In joining W Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you._
_Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. Marriott International is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have disability, illness or injury, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone to discuss adjustments and our recruitment process, or you have a preferred communication method please email us at_ ** **
W Hotels' mission is to Ignite Curiosity, Expand Worlds. We are a place to experience life. We're here to open doors and open minds. We are constantly inspired by new faces and new experiences. A tuned-in, up-for-anything spirit is at our core and has made us renowned for reinventing the norms of luxury around the globe. Whatever/Whenever is our culture and service philosophy that brings our guests' passions to life. If you are original, innovative, and always looking towards the future of what's possible, welcome to W Hotels. In joining W Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
This advertiser has chosen not to accept applicants from your region.
3
Front Office Manager - QT Melbourne
3000 Melbourne, Victoria
EVT
Posted 2 days ago
Job Viewed
Job Description
QT Melbourne is part of EVT, and being a part of EVT means believing in changing the game. Why? Because no one wants ordinary. If you're seeking to be part of the kind of wow-factor moments you can help shape, then you've come to the right place.
About EVT
As market-leading experience creators, we bring to life some of the best-known brands and properties in entertainment, ventures, and travel. Our portfolio includes over 140 entertainment experiences like Event Cinemas and Moonlight Cinemas, 150 award-winning restaurants and bars, and 80+ hotels, including QT, Rydges, Atura, LyLo, Independent Collection by EVT and Thredbo. Our ventures include a ~$2.3B property portfolio and hotel management, just to name a few.
About QT
QT Hotels & Resorts is EVT’s premium lifestyle hotel brand, with locations in Australia, New Zealand and Singapore. Pioneers behind the philosophy of ‘expect the unexpected’, every property delivers an experience that combines local influence with QT’s signature quirk. And our people? With personalities as diverse as each property, individuality is more than encouraged.
About the Role
As Front Office Manager at QT Melbourne, you’ll play a pivotal role in delivering our signature guest experience while ensuring seamless daily operations. You’ll coordinate and oversee the running of the hotel in the absence of the Hotel Manager or Guest Experience Manager, with a strong focus on leading the Front Office team. Your responsibilities will include managing front-of-house operations, monitoring hotel security, and driving profitability across departments.
Key Responsibilities
• Lead the daily operations of the Front Office and Reservations departments, ensuring seamless guest experiences and efficient team performance.
• Act as Manager on Duty, overseeing hotel operations in the absence of the Hotel Manager or Guest Experience Manager.
• Drive a strong service culture by coaching the team on QT’s service values and ensuring consistent delivery of exceptional guest service.
• Coordinate staffing across departments to ensure coverage aligns with operational needs and financial targets.
• Maintain high visibility in the lobby, especially during VIP and group arrivals, ensuring all preparations are executed flawlessly.
Financial & Operational Excellence:
• Maximise occupancy and average room rate through strategic planning and collaboration with key stakeholders.
• Monitor and control departmental expenses including consumables, printing, uniforms, and energy usage, in line with budget guidelines.
• Cultivate a proactive sales culture, encouraging up-selling and on-selling techniques to boost revenue.
• Prepare monthly reports and manage financial controls in conjunction with the General Manager and Financial Controller.
People & Culture:
• Recruit, train, and develop Front Office and Reservations staff, conducting performance reviews and fostering career growth.
• Promote a positive team environment through regular communication, structured training, and recognition of achievements.
• Ensure compliance with WH&S standards, company policies, and grooming guidelines to maintain a safe and professional workplace.
Skills & Experience
• 3+ years of experience in hotel front office operations, ideally in a leadership or supervisory role within a luxury or lifestyle property.
• Strong understanding of occupancy and yield management strategies, with a track record of maximising average room rate and revenue.
• Exceptional communication and interpersonal skills, with the ability to lead, motivate and develop high-performing teams.
• Demonstrated ability to manage departmental budgets, control costs, and monitor financial performance.
• Experience in managing guest feedback channels, resolving complaints, and driving continuous service improvement.
• Skilled in workforce planning, rostering, and ensuring cost-effective staffing aligned with operational needs.
Benefits & Perks
• Incredible team member discounts from your first day on-the-job.
• 50% off stays at EVT hotels – Rydges, QT, Atura, Lylo and more.
• $2 movie tickets, plus Moonlight, Gold Class, Candy Bar discounts and more.
• Awesome winter and summer savings and discounts at Thredbo.
• Rapid career growth opportunities through our EVT network.
• Local community involvement, volunteering and charitable giving.
• Australia and NZ’s largest and most diverse experiences company
Join QT Melbourne and become an EVT experience creator, opportunity taker, the ultimate Daymaker. Join and make a positive impact on our people, communities, and environment every day.
When you click apply, you’ll be taken to our secure EVT careers portal (powered by Dayforce). This is our official system for managing applications across the EVT Group. You’ll simply enter your details and answer a few quick screening questions so we can get to know you better.
This advertiser has chosen not to accept applicants from your region.
4
Front Office Manager - Crowne Plaza Geelong (Pre-Opening)
Geelong, Victoria
IHG
Posted 16 days ago
Job Viewed
Job Description
Be part of a landmark hotel opening in one of Victoria's most exciting waterfront destinations!
In partnership with Plenary Group, IHG Hotels & Resorts (IHG) is bringing its world-class Crowne Plaza brand to the Victorian regional city of Geelong. Scheduled to open in 2026, Crowne Plaza Geelong will redefine premium accommodation, offering a sophisticated stay for both leisure and corporate travellers. It will form part of the highly anticipated Nyaal Banyul Geelong Convention and Exhibition Centre precinct, a transformative development featuring a 1,000-seat convention centre, exhibition spaces, and a vibrant retail and hospitality hub. Located in the heart of the emerging precinct, this 200-room hotel will feature spacious suites, an extensive restaurant and bar offering, pool, gym, and meeting facilities.
The moment a guest steps into one of our hotels, they walk into a genuinely memorable experience. As Front Office Manager (pre-opening) you'll deliver this from the outset through managing all aspects of front office, ensuring the department is set up for success and creates the warm atmosphere that makes our guests feel at home in any location.
**A little taste of your day-to-day**
Every day is different, but as part of the pre-opening team, you will play a key role in hotel opening activities, including:
+ Creating and implementing standard operating procedures (SOPs) for the front office department, including guest check-in/check-out procedures, room allocation, handling guest inquiries, and managing reservations.
+ Hiring and training of all front office staff.
+ Overseeing the setup and integration of technology such as property management system (PMS), point-of-sale (POS) system, and other software necessary for smooth operations.
+ Contributing to the development of strategies to enhance the guest experience, from check-in to check-out and all services in between.
+ Coordinating with other departments to ensure sufficient inventory of essential items such as stationery, room keys, and guest amenities, liaising with suppliers and vendors as necessary.
+ Manage day-to-day staffing needs, plan and assign work and establish performance and development goals for team members. Provide mentoring, coaching and regular feedback.
+ Acting as a liaison between the front office department and other hotel departments, including housekeeping, maintenance, and food and beverage, to ensure seamless coordination and communication during the pre-opening phase.
+ Conducting trial stays/mock operations and testing of front office procedures to identify any potential issues or areas for improvement.
+ Working closely with the sales and marketing team to develop promotional materials, packages, and campaigns to attract guests and promote our company loyalty program. Help prepare annual departmental operating budget and financial plans.
+ Foster positive owner relationships if applicable and assist in providing ongoing information and status reports.
**What we need from you**
+ Bachelor's degree / higher education qualification / equivalent in Hotel Management, or Business Administration.
+ Three years of guest service/hotel experience with at least two years in a management capacity.
+ A demonstrated capability of collaborating with multiple stakeholders and managing competing priorities.
+ Strong communication skills and passionate about developing your team.
+ Strategic thinking, the ability to explore new ways of working and have an open mind around how we can drive the Hotel forward.
+ Full working rights in Australia without restrictions.
**What you can expect from us:**
We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life - including a impressive room discounts and some of the best training in the business.
Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law.
In partnership with Plenary Group, IHG Hotels & Resorts (IHG) is bringing its world-class Crowne Plaza brand to the Victorian regional city of Geelong. Scheduled to open in 2026, Crowne Plaza Geelong will redefine premium accommodation, offering a sophisticated stay for both leisure and corporate travellers. It will form part of the highly anticipated Nyaal Banyul Geelong Convention and Exhibition Centre precinct, a transformative development featuring a 1,000-seat convention centre, exhibition spaces, and a vibrant retail and hospitality hub. Located in the heart of the emerging precinct, this 200-room hotel will feature spacious suites, an extensive restaurant and bar offering, pool, gym, and meeting facilities.
The moment a guest steps into one of our hotels, they walk into a genuinely memorable experience. As Front Office Manager (pre-opening) you'll deliver this from the outset through managing all aspects of front office, ensuring the department is set up for success and creates the warm atmosphere that makes our guests feel at home in any location.
**A little taste of your day-to-day**
Every day is different, but as part of the pre-opening team, you will play a key role in hotel opening activities, including:
+ Creating and implementing standard operating procedures (SOPs) for the front office department, including guest check-in/check-out procedures, room allocation, handling guest inquiries, and managing reservations.
+ Hiring and training of all front office staff.
+ Overseeing the setup and integration of technology such as property management system (PMS), point-of-sale (POS) system, and other software necessary for smooth operations.
+ Contributing to the development of strategies to enhance the guest experience, from check-in to check-out and all services in between.
+ Coordinating with other departments to ensure sufficient inventory of essential items such as stationery, room keys, and guest amenities, liaising with suppliers and vendors as necessary.
+ Manage day-to-day staffing needs, plan and assign work and establish performance and development goals for team members. Provide mentoring, coaching and regular feedback.
+ Acting as a liaison between the front office department and other hotel departments, including housekeeping, maintenance, and food and beverage, to ensure seamless coordination and communication during the pre-opening phase.
+ Conducting trial stays/mock operations and testing of front office procedures to identify any potential issues or areas for improvement.
+ Working closely with the sales and marketing team to develop promotional materials, packages, and campaigns to attract guests and promote our company loyalty program. Help prepare annual departmental operating budget and financial plans.
+ Foster positive owner relationships if applicable and assist in providing ongoing information and status reports.
**What we need from you**
+ Bachelor's degree / higher education qualification / equivalent in Hotel Management, or Business Administration.
+ Three years of guest service/hotel experience with at least two years in a management capacity.
+ A demonstrated capability of collaborating with multiple stakeholders and managing competing priorities.
+ Strong communication skills and passionate about developing your team.
+ Strategic thinking, the ability to explore new ways of working and have an open mind around how we can drive the Hotel forward.
+ Full working rights in Australia without restrictions.
**What you can expect from us:**
We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life - including a impressive room discounts and some of the best training in the business.
Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law.
This advertiser has chosen not to accept applicants from your region.
5
Assistant Front Office Manager (FT) - Holiday Inn Perth City Centre
Perth, Western Australia
IHG
Posted 16 days ago
Job Viewed
Job Description
**Join our team at Holiday Inn Perth City Centre - where work meets joy!**
At Holiday Inn, we believe travel is a journey, and we help make it a joy. From a warm welcome to ensuring every guest feels at home, we create unforgettable experiences for all our guests-whether they are here for business or leisure, for one night or a whole week. We have been on this journey since 1952, and now, we want you to join us.
**Position: Assistant Front Office Manager (fulltime)**
Join us in creating genuinely memorable guest experiences from the moment they arrive. As Assistant Front Office Manager, you will oversee all front office operations including guest services, concierge, business centre, porter, and reservations, while fostering a warm, welcoming atmosphere.
**What you will do:**
+ Lead daily front office operations, manage staffing, and drive team performance through coaching and development.
+ Ensure compliance with all regulations and brand standards, and provide training on SOPs, safety, systems, and service quality.
+ Inspire and engage your team through strong communication and leadership.
+ Handle guest feedback, deliver exceptional service, and ensure a high standard of IHG One Rewards delivery.
+ Support budgeting, labor management, and financial reporting, including night audit oversight.
+ Promote occupancy and revenue growth through upselling and walk-in conversions.
+ Oversee billing compliance, safety protocols, and emergency procedures as Chief Warden when required.
+ Ensure adherence to OH&S and IHG brand standards.
**The ideal candidate will have:**
+ 3+ years of hotel guest service experience, including 2+ years in a supervisory/management role.
+ Degree in Hospitality or Business (preferred).
+ Full, unrestricted Australian working rights (not suitable for student visa holders). Flexibility to work varied shifts including nights, weekends, and holidays.
+ WA Manual Driver's License and Approved Manager certification (required).
+ Strong English communication skills; other languages a plus.
+ Current police clearance (within 6 months).
+ Valid RSA and Food Handling Certificates.
**Why join us?**
At Holiday Inn Perth City Centre, we offer so much more than just a job. We provide a work environment that values work-life balance and supports your personal and professional growth.
+ Attractive annual salary of up to $78,000 per annum
+ **Employee Perks & Wellbeing** -
+ Paid birthday leave to celebrate your special day.
+ Enhanced Parentalleave options to support your growing family.
+ Proactive Health Days to keep you feeling your best.
+ **Workplace Support** - A friendly and supportive team with managers who provide ongoing training and development.
+ **Career Growth** - Access to our lifelong development program and career milestone celebrations as you grow within IHG.
+ **Hotel Perks**
+ On shift Duty Meal
+ Amazing Employee Rate Accommodation at 6000+ IHG Hotels Worldwide
+ Food & Beverage Discounts at IHG Hotels
+ Access to a retail discount platform to make your pay go even further.
+ **Paid Annual & Personal Leave** - We value your time off and ensure you get the rest you deserve.
**Ready to start your journey with us?**
Join us and you will become part of the global IHG family - and like all families, all our individual team members share some winning characteristics. As a team, we work better together - we trust and support each other, we do the right thing, and we welcome different perspectives. You need to show us you care; that you notice the little things that make a difference to guests as well as always looking for ways to improve.
Apply now to become part of the IHG family.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law.
At Holiday Inn, we believe travel is a journey, and we help make it a joy. From a warm welcome to ensuring every guest feels at home, we create unforgettable experiences for all our guests-whether they are here for business or leisure, for one night or a whole week. We have been on this journey since 1952, and now, we want you to join us.
**Position: Assistant Front Office Manager (fulltime)**
Join us in creating genuinely memorable guest experiences from the moment they arrive. As Assistant Front Office Manager, you will oversee all front office operations including guest services, concierge, business centre, porter, and reservations, while fostering a warm, welcoming atmosphere.
**What you will do:**
+ Lead daily front office operations, manage staffing, and drive team performance through coaching and development.
+ Ensure compliance with all regulations and brand standards, and provide training on SOPs, safety, systems, and service quality.
+ Inspire and engage your team through strong communication and leadership.
+ Handle guest feedback, deliver exceptional service, and ensure a high standard of IHG One Rewards delivery.
+ Support budgeting, labor management, and financial reporting, including night audit oversight.
+ Promote occupancy and revenue growth through upselling and walk-in conversions.
+ Oversee billing compliance, safety protocols, and emergency procedures as Chief Warden when required.
+ Ensure adherence to OH&S and IHG brand standards.
**The ideal candidate will have:**
+ 3+ years of hotel guest service experience, including 2+ years in a supervisory/management role.
+ Degree in Hospitality or Business (preferred).
+ Full, unrestricted Australian working rights (not suitable for student visa holders). Flexibility to work varied shifts including nights, weekends, and holidays.
+ WA Manual Driver's License and Approved Manager certification (required).
+ Strong English communication skills; other languages a plus.
+ Current police clearance (within 6 months).
+ Valid RSA and Food Handling Certificates.
**Why join us?**
At Holiday Inn Perth City Centre, we offer so much more than just a job. We provide a work environment that values work-life balance and supports your personal and professional growth.
+ Attractive annual salary of up to $78,000 per annum
+ **Employee Perks & Wellbeing** -
+ Paid birthday leave to celebrate your special day.
+ Enhanced Parentalleave options to support your growing family.
+ Proactive Health Days to keep you feeling your best.
+ **Workplace Support** - A friendly and supportive team with managers who provide ongoing training and development.
+ **Career Growth** - Access to our lifelong development program and career milestone celebrations as you grow within IHG.
+ **Hotel Perks**
+ On shift Duty Meal
+ Amazing Employee Rate Accommodation at 6000+ IHG Hotels Worldwide
+ Food & Beverage Discounts at IHG Hotels
+ Access to a retail discount platform to make your pay go even further.
+ **Paid Annual & Personal Leave** - We value your time off and ensure you get the rest you deserve.
**Ready to start your journey with us?**
Join us and you will become part of the global IHG family - and like all families, all our individual team members share some winning characteristics. As a team, we work better together - we trust and support each other, we do the right thing, and we welcome different perspectives. You need to show us you care; that you notice the little things that make a difference to guests as well as always looking for ways to improve.
Apply now to become part of the IHG family.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Assistant
Sydney, New South Wales
Medtronic
Posted 2 days ago
Job Viewed
Job Description
At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.
**A Day in the Life**
As Executive Assistant to the Vice President of JPN, ANZ, and Enterprise Accounts & Services, you will be a trusted collaborator, providing high-level support that ensures the smooth running of daily operations. The role is primarily focused on executive assistance, including managing complex schedules, coordinating meetings and events, preparing documents, overseeing travel, and prioritising communications. Alongside these responsibilities, you will also provide a level of personal support to ensure both professional and personal commitments are well managed. Success in this dual capacity calls for discretion, tact, and sound judgement, as you will often be entrusted with sensitive and confidential matters. Flexibility, integrity, and the ability to build trust are essential.
Tech-savvy and solutions-focused, you will use digital tools to keep processes seamless and efficient, while contributing to improvements in the way we work. This position also offers the opportunity to be involved in projects that strengthen business operations, while working closely with a dynamic leader. To be successful, you will need to be based in our Sydney office at least three days per week, fostering strong collaboration and connection with the team.
**Responsibilities may include the following and other duties may be assigned:**
+ Provide comprehensive administrative support, including diary and email management, travel coordination (domestic and international), and expense processing.
+ Organise travel and accommodation arrangements, ensuring smooth itineraries and logistics.
+ Coordinate team meetings, including room and venue bookings, conference call set-up (local and international), and agenda preparation.
+ Plan and manage team events, offsite meetings, conferences, and quarterly business reviews.
+ Process invoices and purchase orders through SAP in a timely and accurate manner.
+ Gather and organise information to support presentations, reports, and business materials.
+ Assist in preparing and formatting presentation slides, ensuring high-quality output.
+ Contribute to the drafting of organisational announcements, communications, and speeches.
+ Maintain and update email distribution lists and organisational charts to ensure accuracy.
**Required Knowledge and Experience:**
+ Minimum of 6 years' experience in a senior secretarial or administrative role supporting an executive (e.g. Country Director, Managing Director), ideally within a multinational commercial organisation.
+ Proven experience providing high-level administrative support, including diary, travel, and communication management.
+ Advanced proficiency in the Microsoft Office suite, with strong skills in preparing and formatting presentations.
+ Strong communication and influencing skills, with the ability to liaise confidently with internal and external stakeholders on matters of significance.
+ Demonstrated ability to work with a high degree of autonomy, initiative, and sound judgement.
+ Experience identifying opportunities to improve systems and processes, with the ability to recommend and implement enhancements to increase effectiveness.
**Physical Job Requirements**
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
**Benefits & Compensation**
**Medtronic offers a competitive Salary and flexible Benefits Package**
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).
**About Medtronic**
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
Learn more about our business, mission, and our commitment to diversity here ( lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
**We change lives** . Each team member, each day, helps to improve and redefine how the world treats the most pressing health conditions, from heart disease to diabetes. Our industry leadership comes from the passion and ingenuity of our people. That's who we are. Working alongside one another, we use science, medicine, and a profound understanding of the human body to build extraordinary technologies that can transform lives.
**We build extraordinary solutions as one team** . With one Medtronic Mindset defining how we work. Speed and decisiveness run through our DNA. Diverse perspectives inspire our bold answers to any challenge that comes our way. And we deliver results the right way, breakthrough after patient breakthrough.
**This life-changing career is yours to engineer** . By bringing your ambitious ideas, unique perspective and contributions, you will.
+ **Build** a better future, amplifying your impact on the causes that matter to you and the world
+ **Grow** a career reflective of your passion and abilities
+ **Connect** to a dynamic and inclusive culture that welcomes the challenge of life-long learning
These commitments set our team apart from the rest:
**Experiences that put people first** . Respect for people is the hallmark of our humanity. It fuels our team to positively impact even a single life. And it means we put our people first at Medtronic as well, creating a culture of belonging and always pushing to get you the career-building resources you need.
**Life-transforming technologies** . No matter your role, you contribute to technologies that transform lives. What we build empowers patients to live life on their terms.
**Better outcomes for our world** . Here, it's about more than the bottom line. Our Mission to improve human welfare drives us. We advance healthcare, society, and equity with every design, inside and outside our walls.
**Insight-driven care** . Fresh viewpoints. Cutting-edge AI, data, and automation. You're shaping the future of healthcare technology and defining the next generation of breakthroughs in care
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
For sales reps and other patient facing field employees, going into a healthcare setting is considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support.
This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here ( .
For updates on job applications, please go to the candidate login page and sign in to check your application status.
If you need assistance completing your application please email
To request removal of your personal information from our systems please email
**A Day in the Life**
As Executive Assistant to the Vice President of JPN, ANZ, and Enterprise Accounts & Services, you will be a trusted collaborator, providing high-level support that ensures the smooth running of daily operations. The role is primarily focused on executive assistance, including managing complex schedules, coordinating meetings and events, preparing documents, overseeing travel, and prioritising communications. Alongside these responsibilities, you will also provide a level of personal support to ensure both professional and personal commitments are well managed. Success in this dual capacity calls for discretion, tact, and sound judgement, as you will often be entrusted with sensitive and confidential matters. Flexibility, integrity, and the ability to build trust are essential.
Tech-savvy and solutions-focused, you will use digital tools to keep processes seamless and efficient, while contributing to improvements in the way we work. This position also offers the opportunity to be involved in projects that strengthen business operations, while working closely with a dynamic leader. To be successful, you will need to be based in our Sydney office at least three days per week, fostering strong collaboration and connection with the team.
**Responsibilities may include the following and other duties may be assigned:**
+ Provide comprehensive administrative support, including diary and email management, travel coordination (domestic and international), and expense processing.
+ Organise travel and accommodation arrangements, ensuring smooth itineraries and logistics.
+ Coordinate team meetings, including room and venue bookings, conference call set-up (local and international), and agenda preparation.
+ Plan and manage team events, offsite meetings, conferences, and quarterly business reviews.
+ Process invoices and purchase orders through SAP in a timely and accurate manner.
+ Gather and organise information to support presentations, reports, and business materials.
+ Assist in preparing and formatting presentation slides, ensuring high-quality output.
+ Contribute to the drafting of organisational announcements, communications, and speeches.
+ Maintain and update email distribution lists and organisational charts to ensure accuracy.
**Required Knowledge and Experience:**
+ Minimum of 6 years' experience in a senior secretarial or administrative role supporting an executive (e.g. Country Director, Managing Director), ideally within a multinational commercial organisation.
+ Proven experience providing high-level administrative support, including diary, travel, and communication management.
+ Advanced proficiency in the Microsoft Office suite, with strong skills in preparing and formatting presentations.
+ Strong communication and influencing skills, with the ability to liaise confidently with internal and external stakeholders on matters of significance.
+ Demonstrated ability to work with a high degree of autonomy, initiative, and sound judgement.
+ Experience identifying opportunities to improve systems and processes, with the ability to recommend and implement enhancements to increase effectiveness.
**Physical Job Requirements**
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
**Benefits & Compensation**
**Medtronic offers a competitive Salary and flexible Benefits Package**
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).
**About Medtronic**
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
Learn more about our business, mission, and our commitment to diversity here ( lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
**We change lives** . Each team member, each day, helps to improve and redefine how the world treats the most pressing health conditions, from heart disease to diabetes. Our industry leadership comes from the passion and ingenuity of our people. That's who we are. Working alongside one another, we use science, medicine, and a profound understanding of the human body to build extraordinary technologies that can transform lives.
**We build extraordinary solutions as one team** . With one Medtronic Mindset defining how we work. Speed and decisiveness run through our DNA. Diverse perspectives inspire our bold answers to any challenge that comes our way. And we deliver results the right way, breakthrough after patient breakthrough.
**This life-changing career is yours to engineer** . By bringing your ambitious ideas, unique perspective and contributions, you will.
+ **Build** a better future, amplifying your impact on the causes that matter to you and the world
+ **Grow** a career reflective of your passion and abilities
+ **Connect** to a dynamic and inclusive culture that welcomes the challenge of life-long learning
These commitments set our team apart from the rest:
**Experiences that put people first** . Respect for people is the hallmark of our humanity. It fuels our team to positively impact even a single life. And it means we put our people first at Medtronic as well, creating a culture of belonging and always pushing to get you the career-building resources you need.
**Life-transforming technologies** . No matter your role, you contribute to technologies that transform lives. What we build empowers patients to live life on their terms.
**Better outcomes for our world** . Here, it's about more than the bottom line. Our Mission to improve human welfare drives us. We advance healthcare, society, and equity with every design, inside and outside our walls.
**Insight-driven care** . Fresh viewpoints. Cutting-edge AI, data, and automation. You're shaping the future of healthcare technology and defining the next generation of breakthroughs in care
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
For sales reps and other patient facing field employees, going into a healthcare setting is considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support.
This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here ( .
For updates on job applications, please go to the candidate login page and sign in to check your application status.
If you need assistance completing your application please email
To request removal of your personal information from our systems please email
This advertiser has chosen not to accept applicants from your region.
7
Executive Assistant
Sydney, New South Wales
PVH Corp.
Posted 16 days ago
Job Viewed
Job Description
**Design Your Future at PVH**
Executive Assistant
**WHY PVH?**
+ Generous discounts on all brands - Calvin Klein, Tommy Hilfiger & Van Heusen
+ Paid Parental Leave Scheme as per Company Policy
+ Summertime hours schedule
+ Corporate discount with Medibank
+ Employee activities calendar
+ Annual Flu Shot Clinic
+ Free membership to Headspace meditation app
+ Access to Employee Assistance program
+ Referral bonus
+ Strong focus on Corporate Responsibility
+ Inclusive, diverse, and equal opportunity employer
**About the Role**
Provide timely and professional high-level executive administrative and clerical support to the Vice President, Calvin Klein, Vice President Tommy Hilfiger and Senior Vice President Direct to Consumer. You will enable efficient management of their schedules, communication, and operational tasks, to support effective leadership and business operations. You will be proactive identifying, anticipating and addressing the needs of the Executives, ensuring deadlines and business operations and workflows run smoothly.
Based at our Head Office in the heart of the CBD, located at 388 George Street, 2000, this is a full-time hybrid role working from home and in the office weekly.
**Duties & Responsibilities**
+ Manage and coordinate the complex calendars of three senior leaders, including scheduling meetings, appointments, and travel arrangements.
+ Prepare, edit, and distribute correspondence, reports, presentations, and other documentation as required.
+ Organise and facilitate internal and external meetings, including agenda preparation, minute-taking, and follow-up on action items.
+ Handle confidential and sensitive information with discretion and maintain professional integrity.
+ Liaise and communicate effectively with internal teams, external partners, and clients/customers on behalf of senior management.
+ Coordinate logistics for business travel, including approvals, transportation, accommodation, and itinerary preparation.
+ Assist in managing projects by tracking deadlines, deliverables, and coordinating with relevant stakeholders.
+ Support senior management in administrative tasks such as expense reporting, procurement requests, and office and teams supplies management.
+ Prioritise and manage multiple tasks, ensuring timely and efficient completion of duties.
+ Provide ad hoc support as required to facilitate smooth operations of the executive office.
**About You**
+ Minimum 5 years' experience as an Executive Assistant or in a similar role, preferably within the retail apparel industry.
+ Proven ability to manage multiple priorities and work under pressure in a fast-paced environment.
+ Strong organisational, communication, and interpersonal skills.
+ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and calendar management tools.
+ Demonstrated discretion and confidentiality handling sensitive information.
+ Strong attention to detail and problem-solving capabilities.
+ Ability to work collaboratively as part of a team and independently as needed.
**About the Company**
PVH is one of the world's largest and most admired fashion companies, connecting with consumers in over 40 countries. Our global iconic brands include Calvin Klein, TOMMY HILFIGER and our Heritage Brands. Our 140-year history is built on the strength of our brands, our team and our commitment to drive fashion forward for good. That's the Power of Us. That's the Power of PVH.
_PVH is an equal opportunity employer and considers all applicants for employment on the basis of their individual capabilities and qualifications ensuring a strong corporate commitment to inclusion and diversity._
_We thank all applicants in advance as only successful applicants will be contacted for an interview._
DIVERSITY & EQUAL OPPORTUNITY We are committed to recruiting, training and providing career advancement to all associates regardless of gender, race, religion, age, disability, sexual orientation, nationality, or social or ethnic origin. Diversity in the workplace is encouraged. Bigotry, racism and any form of harassment or discrimination is not tolerated.
Executive Assistant
**WHY PVH?**
+ Generous discounts on all brands - Calvin Klein, Tommy Hilfiger & Van Heusen
+ Paid Parental Leave Scheme as per Company Policy
+ Summertime hours schedule
+ Corporate discount with Medibank
+ Employee activities calendar
+ Annual Flu Shot Clinic
+ Free membership to Headspace meditation app
+ Access to Employee Assistance program
+ Referral bonus
+ Strong focus on Corporate Responsibility
+ Inclusive, diverse, and equal opportunity employer
**About the Role**
Provide timely and professional high-level executive administrative and clerical support to the Vice President, Calvin Klein, Vice President Tommy Hilfiger and Senior Vice President Direct to Consumer. You will enable efficient management of their schedules, communication, and operational tasks, to support effective leadership and business operations. You will be proactive identifying, anticipating and addressing the needs of the Executives, ensuring deadlines and business operations and workflows run smoothly.
Based at our Head Office in the heart of the CBD, located at 388 George Street, 2000, this is a full-time hybrid role working from home and in the office weekly.
**Duties & Responsibilities**
+ Manage and coordinate the complex calendars of three senior leaders, including scheduling meetings, appointments, and travel arrangements.
+ Prepare, edit, and distribute correspondence, reports, presentations, and other documentation as required.
+ Organise and facilitate internal and external meetings, including agenda preparation, minute-taking, and follow-up on action items.
+ Handle confidential and sensitive information with discretion and maintain professional integrity.
+ Liaise and communicate effectively with internal teams, external partners, and clients/customers on behalf of senior management.
+ Coordinate logistics for business travel, including approvals, transportation, accommodation, and itinerary preparation.
+ Assist in managing projects by tracking deadlines, deliverables, and coordinating with relevant stakeholders.
+ Support senior management in administrative tasks such as expense reporting, procurement requests, and office and teams supplies management.
+ Prioritise and manage multiple tasks, ensuring timely and efficient completion of duties.
+ Provide ad hoc support as required to facilitate smooth operations of the executive office.
**About You**
+ Minimum 5 years' experience as an Executive Assistant or in a similar role, preferably within the retail apparel industry.
+ Proven ability to manage multiple priorities and work under pressure in a fast-paced environment.
+ Strong organisational, communication, and interpersonal skills.
+ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and calendar management tools.
+ Demonstrated discretion and confidentiality handling sensitive information.
+ Strong attention to detail and problem-solving capabilities.
+ Ability to work collaboratively as part of a team and independently as needed.
**About the Company**
PVH is one of the world's largest and most admired fashion companies, connecting with consumers in over 40 countries. Our global iconic brands include Calvin Klein, TOMMY HILFIGER and our Heritage Brands. Our 140-year history is built on the strength of our brands, our team and our commitment to drive fashion forward for good. That's the Power of Us. That's the Power of PVH.
_PVH is an equal opportunity employer and considers all applicants for employment on the basis of their individual capabilities and qualifications ensuring a strong corporate commitment to inclusion and diversity._
_We thank all applicants in advance as only successful applicants will be contacted for an interview._
DIVERSITY & EQUAL OPPORTUNITY We are committed to recruiting, training and providing career advancement to all associates regardless of gender, race, religion, age, disability, sexual orientation, nationality, or social or ethnic origin. Diversity in the workplace is encouraged. Bigotry, racism and any form of harassment or discrimination is not tolerated.
This advertiser has chosen not to accept applicants from your region.
8
Executive Assistant
Melbourne, Victoria
CBRE
Posted 16 days ago
Job Viewed
Job Description
Executive Assistant
Job ID
Posted
10-Sep-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Melbourne - Victoria - Australia
**Elevate your skills with a global real estate firm**
**Work as part of a diverse and collaborative team**
**Office culture like no other - genuine progression**
**Melbourne | Land of the Wurundjeri people**
CBRE is currently in search of an exceptional individual to join our team as an Executive Assistant within the Metropolitan Investment Sales team. This role is based in our Melbourne office and offers a unique opportunity to provide dedicated support to the Head of Metropolitan Investment Sales. The ideal candidate will be a seasoned professional with a strong understanding of company processes, policies, and procedures. This individual will be responsible for managing the day-to-day operations of the IP Metro function, providing administrative support, and ensuring seamless execution of tasks and projects.
**Job Responsibilities:**
+ As an Executive Assistant, your primary responsibility will be to provide comprehensive executive support to the Head of Metropolitan Investment Sales, as well as broader team support as required. This includes calendar and inbox management, coordinating meetings, preparing agendas, and taking accurate minutes, and coordination of travel & event bookings as well as liaising with HR and IT for new starter setups and onboarding.
+ Provide the operational and business administration support relating to the interim measures associated with M&A.
+ You will be responsible for reconciling expenses, processing invoices, distributing communications, and handling any ad hoc financial tasks that may arise, ensuring financial administration is carried out efficiently.
+ As part of your role as an Executive Assistant, you will also be responsible for maintaining an accurate and up-to-date client and opportunity database using Salesforce.
+ In this position, you will have extensive engagement and interaction with both internal and external clients and stakeholders. You will also have the opportunity to liaise with executive leaders and their teams, building strong relationships.
**So, what's in it for you?**
+ Working alongside an experienced and established team & leader.
+ Our company is diverse and so are the opportunities for professional and career development.
+ A range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days.
+ We are proud to be certified as a Family Inclusive Workplace in Australia. This is a great recognition to our different policies, programs and benefits which help us build a great family friendly workplace culture.
+ We offer a range of networking groups, committees and programs including , Women in Property, NextGen, Pacific & State DEI Committees, MamasThrive Program, ParentHub, Femme FM Program, Fee-Earning Women @ CBRE, First Nations Employee Group, Graduate Program, and more!
**About us:**
CBRE is the world's leading & largest commercial real estate services & investment firm; a growing & visionary organisation, comprised of the best & brightest professionals. Creating the real estate solutions of tomorrow, so businesses & people thrive. We work in every dimension of commercial real estate.
Our mission is to realise the potential in all the businesses & people we work with, so that together we can create the real estate solutions of the future. We are driven by the entrepreneurial spirit of our people & the diverse needs of our clients. We are invested in the development & unique needs of our diverse employees & strive to create an inclusive environment that allows our employee to bring their full selves to work.
**Can we inspire you to join us?**
At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.
We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.
We welcome and encourage First Nations People to apply.
Be inspired to elevate your career to new heights.
Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.
We look forward to hearing from you! **#WeAreCBRE**
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Job ID
Posted
10-Sep-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Melbourne - Victoria - Australia
**Elevate your skills with a global real estate firm**
**Work as part of a diverse and collaborative team**
**Office culture like no other - genuine progression**
**Melbourne | Land of the Wurundjeri people**
CBRE is currently in search of an exceptional individual to join our team as an Executive Assistant within the Metropolitan Investment Sales team. This role is based in our Melbourne office and offers a unique opportunity to provide dedicated support to the Head of Metropolitan Investment Sales. The ideal candidate will be a seasoned professional with a strong understanding of company processes, policies, and procedures. This individual will be responsible for managing the day-to-day operations of the IP Metro function, providing administrative support, and ensuring seamless execution of tasks and projects.
**Job Responsibilities:**
+ As an Executive Assistant, your primary responsibility will be to provide comprehensive executive support to the Head of Metropolitan Investment Sales, as well as broader team support as required. This includes calendar and inbox management, coordinating meetings, preparing agendas, and taking accurate minutes, and coordination of travel & event bookings as well as liaising with HR and IT for new starter setups and onboarding.
+ Provide the operational and business administration support relating to the interim measures associated with M&A.
+ You will be responsible for reconciling expenses, processing invoices, distributing communications, and handling any ad hoc financial tasks that may arise, ensuring financial administration is carried out efficiently.
+ As part of your role as an Executive Assistant, you will also be responsible for maintaining an accurate and up-to-date client and opportunity database using Salesforce.
+ In this position, you will have extensive engagement and interaction with both internal and external clients and stakeholders. You will also have the opportunity to liaise with executive leaders and their teams, building strong relationships.
**So, what's in it for you?**
+ Working alongside an experienced and established team & leader.
+ Our company is diverse and so are the opportunities for professional and career development.
+ A range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days.
+ We are proud to be certified as a Family Inclusive Workplace in Australia. This is a great recognition to our different policies, programs and benefits which help us build a great family friendly workplace culture.
+ We offer a range of networking groups, committees and programs including , Women in Property, NextGen, Pacific & State DEI Committees, MamasThrive Program, ParentHub, Femme FM Program, Fee-Earning Women @ CBRE, First Nations Employee Group, Graduate Program, and more!
**About us:**
CBRE is the world's leading & largest commercial real estate services & investment firm; a growing & visionary organisation, comprised of the best & brightest professionals. Creating the real estate solutions of tomorrow, so businesses & people thrive. We work in every dimension of commercial real estate.
Our mission is to realise the potential in all the businesses & people we work with, so that together we can create the real estate solutions of the future. We are driven by the entrepreneurial spirit of our people & the diverse needs of our clients. We are invested in the development & unique needs of our diverse employees & strive to create an inclusive environment that allows our employee to bring their full selves to work.
**Can we inspire you to join us?**
At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.
We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.
We welcome and encourage First Nations People to apply.
Be inspired to elevate your career to new heights.
Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.
We look forward to hearing from you! **#WeAreCBRE**
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
This advertiser has chosen not to accept applicants from your region.
9