4 Program Coordination jobs in Australia

About the role

This is a permanent time-time contract opportunity (until July 2026) working 15 hours/ week, and will be based in Coffs Harbour
- hours can be worked across 3 consecutive days / week
- Possibility for extension

Are you a proactive and highly organised professional who genuinely cares about making a difference in the lives of families? Do you thrive in a supportive environment where your initiative and attention to detail can help a team succeed?

About you in the Role

As an Administration Officer, you’ll be the backbone of our PSP program, ensuring smooth operations by handling essential administrative tasks and supporting caseworkers in the field. Your role will include:

• Administrative Support: data entry, supporting financial processes (invoice management), preparing documents and taking meeting minutes.

• Reception & Liaison: Acting as the first point of contact for internal and external enquiries, liaising with service providers and contractors.

• Event & Meeting Coordination: Setting up and scheduling meetings, booking travel, and organizing program-related events.

• Fleet & Safety Management: Overseeing program vehicles and processing logbooks.

• Office Management: Maintaining office systems and handling general administrative duties as required.

What you need to succeed

• Strong customer service skills, with the ability to liaise with people at all levels and de-escalate difficult interactions
• Excellent time management and ability to prioritise tasks
• A collaborative mindset—able to work independently and within a team
• A valid NSW Employee Working with Children’s Check
• A valid Driver’s licence – required for fleet management
• High level competency in working with figures and use of spreadsheets for budgets and data
• Accurate word processing and presentation skills - Word, Excel, PowerPoint

• Proven organisational skills and the ability to multi-task with attention to detail, accuracy and deadlines
• Excellent telephone and inter-personal manner
• A Certificate III in Business Administration (desirable)

Why Join Us?

• A meaningful career where your work directly impacts families in need

• Training and mentoring to support your professional growth

• Additional ex-gratia days on top of annual leave

• A welcoming and inclusive team culture

How to apply and to be considered for this opportunity you MUST

Click “Apply Now” and submit your resume along with a cover letter responding to the two targeted questions below (max. 2 pages):

TQ1: How have you demonstrated your ability to handle multiple priorities and meet deadlines?

TQ2: How do your skills in areas like customer service, teamwork, and problem-solving make you a good fit for this role?

If you have any questions, please contact Alex Sullivan from Uniting Talent Acquisition Team at or .

Applications close: 11:55pm, Tuesday 4^th November 2024

About Uniting

When you’re part of Uniting NSW.ACT, you’re part of a diverse, purpose-led team of people making a real difference in the world around them. We contribute to the work and mission of the Uniting Church in NSW and the ACT through social justice advocacy, community services and spiritual care. Our purpose is to inspire people, enliven communities and confront injustice.

Uniting acknowledges the continuing sovereignty and rich cultural diversity of Australia’s First Peoples. We pay our respects to Elders past, present and emerging, and to all First Peoples on whose lands we live and work.

Uniting is a Child Safe Organisation committed to promoting the safety, wellbeing and inclusion of children and young people.

**Requisition ID: **
+ **Relocation Authorized: None**
+ **Telework Type: Full-Time Office/Project**
+ **Work Location: Perth, WA(Site)**
# Extraordinary teams building inspiring projects:
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.
Core to Bechtel is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report .
# Project Overview:
Bechtel helps clients deliver projects of purpose that create a lasting positive legacy globally. These large, complex and multi-disciplined projects create jobs and grow economies; improve the resiliency of the world's infrastructure; connect communities to resources and opportunities; get us closer to net zero; tackle critical environmental challenges to protect people and the planet; and accelerate progress to make the world a cleaner, greener, safer place.
Bechtel is providing a wide variety project and contract management services, crossing all disciplines, to customers in Western Australia to support exciting capital works programmes, including in aviation, defence and energy infrastructure. We are looking for people to join us in a long-term relationship to deliver these services in and around Perth where we are working within integrated teams with our customers and to help build Bechtel's capabilities for even greater opportunities in the future.
# Job Summary:
In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.
# Major Responsibilities:
+ Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
+ Handles routine and complicated items independently and anticipates problems and changing priorities
+ Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information
+ Maintains a file of important matters for the executive's attention upon return
+ Anticipates changing priorities and problems, alerting the manager as required
+ Coordinates travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required
+ Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; May be required to send documents to the client's document management system
+ Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate
+ Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings
+ Assigns document numbers and enters into Bechtel electronic document management system
# Education and Experience Requirements:
+ Requires 2-4 years of related experience
# Required Knowledge and Skills:
+ Candidate must have the right to legally work and remain in Australia.
+ Demonstrated skills in oral and written communication in English.
+ Familiarity with Microsoft Word and Excel.
# Total Rewards/Benefits:
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards
# Diverse teams build the extraordinary:
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent. #LI-HY1
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.
**_Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to_** ** **

Employment Type: Permanent Full-Time

Location: Chatswood ( North Shore & Northern Beaches)

Roster: Monday to Sunday, 7-day rotating roster; 8am to 8pm shifts

Classification: SCHADS Level 2 + Generous Salary Packaging Benefits

Role Overview:

As a Mental Health Support worker of Community Living Supports (CLS) will provide a range of individualised psychosocial supports to consumers. Working with the recovery model and using a holistic, person-centered approach, the Support Worker will support the consumers to achieve their goals towards increased abilities and skills, and their individualised recovery plans.

About CLS

The Enhanced Adult Community Living Supports (CLS) Of Uniting is a community outreach service assisting adults across NSW recover and transition to quality of life in the community. The service delivery is individualised and flexible. Targeting individuals with stable housing, service provision commences from the inpatient unit and transitions into the community.

Role Overview:

Your Duties will include but are not limited to:

• Assist with the assessment of consumers and the development of individual recovery plans based on individual recovery goals.
• Assist in the delivery of individual assistance for consumers with a mental illness.
• Assist with the monitoring and review of consumer recovery plans, in partnership with carers/family members/clinicians/ community organisations.
• Complete risk assessments and safety planning activities.

Essential Criteria:

• Minimum Certificate IV in Mental Health or related field.
• Experience working with consumers with severe and persistent mental illness. - Understanding of the Principles of Recovery Orientated Mental Health Practice.
• Demonstrated ability to develop individual support plans with consumers.
• A Current full driver’s license.
• Ability to provide individualized psychosocial support to people living with severe and persistent mental illness
• Thorough documentation skills - assessment reports, progress notes, reporting

To Apply, click the Apply button & attach your Resume and Cover Letter addressing the Essential criteria.

Benefits & culture

As an organisation we celebrate our diversity and welcome all people regardless of ethnicity, faith, sexual orientation and gender identity. Aboriginal and Torres Strait Islander people and people from a diverse cultural background are encouraged to apply.

• Salary packaging entitlements (pay less tax)
• Fitness Passport, U Rewards and other great employee benefits
• Ongoing training & development - within team and whole organization
• Career progression and development opportunities

Apply through the advertisement.
Should you have any questions, please contact Pallavi Bhatia from Uniting’s Talent Acquisition Team on

Application closes – Sunday, 11:59pm 2nd November

Employment with Uniting is subject to satisfactory background checks, which include National Police Checks, Working with Children Checks and Reference Checks.

About Uniting: When you’re part of Uniting NSW.ACT, you’re part of a diverse, purpose-led team of people who are really making a difference to the world around them. We contribute to the work and mission of the Uniting Church in NSW and the ACT through social justice advocacy, community services and spiritual care. We provide care and support for people through all ages and stages of life, with a focus on people experiencing disadvantage and vulnerability. Our purpose is to inspire people, enliven communities and confront injustice.

Uniting leaders and employees work together to create a culture that is safe, inclusive and person-centred. We bring this to life every day through our values: compassionate, respectful, imaginative and bold.

Uniting acknowledges the continuing sovereignty and rich cultural diversity of Australia’s First Peoples. We pay our respects to all Elders – past, present, and emerging – and to all First Peoples on whose lands we live and work. Uniting is a Child Safe Organisation committed to promoting the safety, wellbeing and inclusion of children and young people.