8 Temporary Admin jobs in Australia
Program Admin Assistant
Perth, Western Australia
Bechtel Corporation
Posted 6 days ago
Job Viewed
Job Description
**Requisition ID: **
+ **Relocation Authorized: None**
+ **Telework Type: Full-Time Office/Project**
+ **Work Location: Perth, WA(Site)**
# Extraordinary teams building inspiring projects:
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.
Core to Bechtel is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report .
# Project Overview:
Bechtel helps clients deliver projects of purpose that create a lasting positive legacy globally. These large, complex and multi-disciplined projects create jobs and grow economies; improve the resiliency of the world's infrastructure; connect communities to resources and opportunities; get us closer to net zero; tackle critical environmental challenges to protect people and the planet; and accelerate progress to make the world a cleaner, greener, safer place.
Bechtel is providing a wide variety project and contract management services, crossing all disciplines, to customers in Western Australia to support exciting capital works programmes, including in aviation, defence and energy infrastructure. We are looking for people to join us in a long-term relationship to deliver these services in and around Perth where we are working within integrated teams with our customers and to help build Bechtel's capabilities for even greater opportunities in the future.
# Job Summary:
In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.
# Major Responsibilities:
+ Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
+ Handles routine and complicated items independently and anticipates problems and changing priorities
+ Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information
+ Maintains a file of important matters for the executive's attention upon return
+ Anticipates changing priorities and problems, alerting the manager as required
+ Coordinates travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required
+ Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; May be required to send documents to the client's document management system
+ Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate
+ Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings
+ Assigns document numbers and enters into Bechtel electronic document management system
# Education and Experience Requirements:
+ Requires 2-4 years of related experience
# Required Knowledge and Skills:
+ Candidate must have the right to legally work and remain in Australia.
+ Demonstrated skills in oral and written communication in English.
+ Familiarity with Microsoft Word and Excel.
# Total Rewards/Benefits:
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards
# Diverse teams build the extraordinary:
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent. #LI-HY1
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.
**_Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to_** ** **
+ **Relocation Authorized: None**
+ **Telework Type: Full-Time Office/Project**
+ **Work Location: Perth, WA(Site)**
# Extraordinary teams building inspiring projects:
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.
Core to Bechtel is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report .
# Project Overview:
Bechtel helps clients deliver projects of purpose that create a lasting positive legacy globally. These large, complex and multi-disciplined projects create jobs and grow economies; improve the resiliency of the world's infrastructure; connect communities to resources and opportunities; get us closer to net zero; tackle critical environmental challenges to protect people and the planet; and accelerate progress to make the world a cleaner, greener, safer place.
Bechtel is providing a wide variety project and contract management services, crossing all disciplines, to customers in Western Australia to support exciting capital works programmes, including in aviation, defence and energy infrastructure. We are looking for people to join us in a long-term relationship to deliver these services in and around Perth where we are working within integrated teams with our customers and to help build Bechtel's capabilities for even greater opportunities in the future.
# Job Summary:
In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.
# Major Responsibilities:
+ Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
+ Handles routine and complicated items independently and anticipates problems and changing priorities
+ Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information
+ Maintains a file of important matters for the executive's attention upon return
+ Anticipates changing priorities and problems, alerting the manager as required
+ Coordinates travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required
+ Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; May be required to send documents to the client's document management system
+ Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate
+ Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings
+ Assigns document numbers and enters into Bechtel electronic document management system
# Education and Experience Requirements:
+ Requires 2-4 years of related experience
# Required Knowledge and Skills:
+ Candidate must have the right to legally work and remain in Australia.
+ Demonstrated skills in oral and written communication in English.
+ Familiarity with Microsoft Word and Excel.
# Total Rewards/Benefits:
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards
# Diverse teams build the extraordinary:
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent. #LI-HY1
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.
**_Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to_** ** **
This advertiser has chosen not to accept applicants from your region.
0
Ops Senior Admin Assistant
Melbourne, Victoria
UPS
Posted 11 days ago
Job Viewed
Job Description
**Trước khi bạn nộp đơn xin việc, hãy chọn tùy chọn ngôn ngữ của bạn từ các tùy chọn có sẵn ở trên cùng bên phải của trang này.**
Khám phá cơ hội tiếp theo của bạn tại tổ chức Fortune Global 500. Hình dung các khả năng đổi mới, trải nghiệm văn hóa bổ ích của chúng tôi và làm việc với các nhóm đầy tài năng giúp bạn trở nên tốt hơn mỗi ngày. Chúng tôi hiểu những gì cần thiết để dẫn dắt UPS trong tương lai - những người có khả năng kết hợp độc đáo giữa năng lực với niềm đam mê. Nếu bạn có tố chất và khả năng lãnh đạo bản thân hoặc nhóm, sẽ có những vai trò sẵn sàng để bạn trau dồi kỹ năng và đưa bạn lên một tầm cao mới.
**Mô tả công việc:**
**Taking an active role in the ongoing development of operational ability in Cell & Gene Therapy logistics, to ensure the highest levels of customer service, commerciality, quality & satisfaction. Reporting to the Cell & Gene Operations Lead, this person will be responsible for successfully supporting the Cell & Gene Operations Team.**
**Main Duties and Responsibilities:**
1. Responsible for successfully supporting the Cell and Gene team with daily operations and liaise with the Control Tower Coordinators as it relates to cell and gene shipments.
2. Utilize technology to provide enhanced monitoring, management and control of shipments as required
3. Collaborate with LSPs, Branches and Depots to arrange and coordinate shipment solutions
4. Preparation, Placement, control and arrangement of appropriate packaging (Controlled temperature shippers & LN2 Dry shippers), equipment (GPS tracking devices, Temperature monitors) and trained operatives are according to Cell & Gene project specifications-COPs or SOPs.
5. Coordinating and Dispatching drivers for collections and deliveries ensuring that they are on time, and they adhere to the clients' expectations regarding documentation - GDP requirements.
6. Work with the regulatory team to ensure trade compliance for all Import and Export shipments
7. Book shipments with Airlines (Create MAWB) and Integrator to ensure best routing solution for all Cell & Gene shipments
8. Ensure proper handling and storage of all Cell & Gene shipments with Airlines and Ground handling facilities
9. Label and prepare shipments for Export (some heavy lifting may be required) and ensure that a driver is dispatched to meet the airline cut-off time for international shipments.
10. Ensure Marken's Maestro system performance compliance with all necessary data entry and confirmation of key milestones (departure, arrival, customs clearance, etc.) for all Cell & Gene shipments
11. Send pre-alerts to for all Cell & Gene shipments with Marken branches and local service providers and ensuring communication to confirm receipt of the pre-alert and shipment instructions.
12. Pre- and Post-flight shipment check and communicate with airlines and handling agents in case of delays or off-loads.
13. Escalate any issues or delays to the Cell & Gene Management Team.
**Loại nhân viên:**
Lâu dài
UPS cam kết cung cấp một nơi làm việc không có tình trạng phân biệt đối xử, quấy rối và trả thù.
Khám phá cơ hội tiếp theo của bạn tại tổ chức Fortune Global 500. Hình dung các khả năng đổi mới, trải nghiệm văn hóa bổ ích của chúng tôi và làm việc với các nhóm đầy tài năng giúp bạn trở nên tốt hơn mỗi ngày. Chúng tôi hiểu những gì cần thiết để dẫn dắt UPS trong tương lai - những người có khả năng kết hợp độc đáo giữa năng lực với niềm đam mê. Nếu bạn có tố chất và khả năng lãnh đạo bản thân hoặc nhóm, sẽ có những vai trò sẵn sàng để bạn trau dồi kỹ năng và đưa bạn lên một tầm cao mới.
**Mô tả công việc:**
**Taking an active role in the ongoing development of operational ability in Cell & Gene Therapy logistics, to ensure the highest levels of customer service, commerciality, quality & satisfaction. Reporting to the Cell & Gene Operations Lead, this person will be responsible for successfully supporting the Cell & Gene Operations Team.**
**Main Duties and Responsibilities:**
1. Responsible for successfully supporting the Cell and Gene team with daily operations and liaise with the Control Tower Coordinators as it relates to cell and gene shipments.
2. Utilize technology to provide enhanced monitoring, management and control of shipments as required
3. Collaborate with LSPs, Branches and Depots to arrange and coordinate shipment solutions
4. Preparation, Placement, control and arrangement of appropriate packaging (Controlled temperature shippers & LN2 Dry shippers), equipment (GPS tracking devices, Temperature monitors) and trained operatives are according to Cell & Gene project specifications-COPs or SOPs.
5. Coordinating and Dispatching drivers for collections and deliveries ensuring that they are on time, and they adhere to the clients' expectations regarding documentation - GDP requirements.
6. Work with the regulatory team to ensure trade compliance for all Import and Export shipments
7. Book shipments with Airlines (Create MAWB) and Integrator to ensure best routing solution for all Cell & Gene shipments
8. Ensure proper handling and storage of all Cell & Gene shipments with Airlines and Ground handling facilities
9. Label and prepare shipments for Export (some heavy lifting may be required) and ensure that a driver is dispatched to meet the airline cut-off time for international shipments.
10. Ensure Marken's Maestro system performance compliance with all necessary data entry and confirmation of key milestones (departure, arrival, customs clearance, etc.) for all Cell & Gene shipments
11. Send pre-alerts to for all Cell & Gene shipments with Marken branches and local service providers and ensuring communication to confirm receipt of the pre-alert and shipment instructions.
12. Pre- and Post-flight shipment check and communicate with airlines and handling agents in case of delays or off-loads.
13. Escalate any issues or delays to the Cell & Gene Management Team.
**Loại nhân viên:**
Lâu dài
UPS cam kết cung cấp một nơi làm việc không có tình trạng phân biệt đối xử, quấy rối và trả thù.
This advertiser has chosen not to accept applicants from your region.
1
Ops Senior Admin Assistant
Melbourne, Victoria
UPS
Posted 11 days ago
Job Viewed
Job Description
**Before you apply to a job, select your language preference from the options available at the top right of this page.**
Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow-people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.
**Job Description:**
**Taking an active role in the ongoing development of operational ability in Cell & Gene Therapy logistics, to ensure the highest levels of customer service, commerciality, quality & satisfaction. Reporting to the Cell & Gene Operations Lead, this person will be responsible for successfully supporting the Cell & Gene Operations Team.**
**Main Duties and Responsibilities:**
1. Responsible for successfully supporting the Cell and Gene team with daily operations and liaise with the Control Tower Coordinators as it relates to cell and gene shipments.
2. Utilize technology to provide enhanced monitoring, management and control of shipments as required
3. Collaborate with LSPs, Branches and Depots to arrange and coordinate shipment solutions
4. Preparation, Placement, control and arrangement of appropriate packaging (Controlled temperature shippers & LN2 Dry shippers), equipment (GPS tracking devices, Temperature monitors) and trained operatives are according to Cell & Gene project specifications-COPs or SOPs.
5. Coordinating and Dispatching drivers for collections and deliveries ensuring that they are on time, and they adhere to the clients' expectations regarding documentation - GDP requirements.
6. Work with the regulatory team to ensure trade compliance for all Import and Export shipments
7. Book shipments with Airlines (Create MAWB) and Integrator to ensure best routing solution for all Cell & Gene shipments
8. Ensure proper handling and storage of all Cell & Gene shipments with Airlines and Ground handling facilities
9. Label and prepare shipments for Export (some heavy lifting may be required) and ensure that a driver is dispatched to meet the airline cut-off time for international shipments.
10. Ensure Marken's Maestro system performance compliance with all necessary data entry and confirmation of key milestones (departure, arrival, customs clearance, etc.) for all Cell & Gene shipments
11. Send pre-alerts to for all Cell & Gene shipments with Marken branches and local service providers and ensuring communication to confirm receipt of the pre-alert and shipment instructions.
12. Pre- and Post-flight shipment check and communicate with airlines and handling agents in case of delays or off-loads.
13. Escalate any issues or delays to the Cell & Gene Management Team.
**Employee Type:**
Permanent
UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.
Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow-people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.
**Job Description:**
**Taking an active role in the ongoing development of operational ability in Cell & Gene Therapy logistics, to ensure the highest levels of customer service, commerciality, quality & satisfaction. Reporting to the Cell & Gene Operations Lead, this person will be responsible for successfully supporting the Cell & Gene Operations Team.**
**Main Duties and Responsibilities:**
1. Responsible for successfully supporting the Cell and Gene team with daily operations and liaise with the Control Tower Coordinators as it relates to cell and gene shipments.
2. Utilize technology to provide enhanced monitoring, management and control of shipments as required
3. Collaborate with LSPs, Branches and Depots to arrange and coordinate shipment solutions
4. Preparation, Placement, control and arrangement of appropriate packaging (Controlled temperature shippers & LN2 Dry shippers), equipment (GPS tracking devices, Temperature monitors) and trained operatives are according to Cell & Gene project specifications-COPs or SOPs.
5. Coordinating and Dispatching drivers for collections and deliveries ensuring that they are on time, and they adhere to the clients' expectations regarding documentation - GDP requirements.
6. Work with the regulatory team to ensure trade compliance for all Import and Export shipments
7. Book shipments with Airlines (Create MAWB) and Integrator to ensure best routing solution for all Cell & Gene shipments
8. Ensure proper handling and storage of all Cell & Gene shipments with Airlines and Ground handling facilities
9. Label and prepare shipments for Export (some heavy lifting may be required) and ensure that a driver is dispatched to meet the airline cut-off time for international shipments.
10. Ensure Marken's Maestro system performance compliance with all necessary data entry and confirmation of key milestones (departure, arrival, customs clearance, etc.) for all Cell & Gene shipments
11. Send pre-alerts to for all Cell & Gene shipments with Marken branches and local service providers and ensuring communication to confirm receipt of the pre-alert and shipment instructions.
12. Pre- and Post-flight shipment check and communicate with airlines and handling agents in case of delays or off-loads.
13. Escalate any issues or delays to the Cell & Gene Management Team.
**Employee Type:**
Permanent
UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.
This advertiser has chosen not to accept applicants from your region.
2
Ops Senior Admin Assistant
Melbourne, Victoria
UPS
Posted 11 days ago
Job Viewed
Job Description
**職務への応募の前に、このページの右上にあるオプションから言語設定を選択してください。**
Fortune Global 500 の組織で次の機会を探りましょう。 革新的な可能性を想像し、やりがいのあるカルチャを体験し、日々より良いものになるための才能あるチームと協力してください。 私たちは、UPS を明日へと導くのに何が必要か知っています。スキルと情熱のユニークな組み合わせを持つ人々です。 自分やチームをリードする資質と意欲があれば、あなたのスキルを養い、あなたを次のレベルに引き上げる準備ができている役割があります。
**職務内容:**
**Taking an active role in the ongoing development of operational ability in Cell & Gene Therapy logistics, to ensure the highest levels of customer service, commerciality, quality & satisfaction. Reporting to the Cell & Gene Operations Lead, this person will be responsible for successfully supporting the Cell & Gene Operations Team.**
**Main Duties and Responsibilities:**
1. Responsible for successfully supporting the Cell and Gene team with daily operations and liaise with the Control Tower Coordinators as it relates to cell and gene shipments.
2. Utilize technology to provide enhanced monitoring, management and control of shipments as required
3. Collaborate with LSPs, Branches and Depots to arrange and coordinate shipment solutions
4. Preparation, Placement, control and arrangement of appropriate packaging (Controlled temperature shippers & LN2 Dry shippers), equipment (GPS tracking devices, Temperature monitors) and trained operatives are according to Cell & Gene project specifications-COPs or SOPs.
5. Coordinating and Dispatching drivers for collections and deliveries ensuring that they are on time, and they adhere to the clients' expectations regarding documentation - GDP requirements.
6. Work with the regulatory team to ensure trade compliance for all Import and Export shipments
7. Book shipments with Airlines (Create MAWB) and Integrator to ensure best routing solution for all Cell & Gene shipments
8. Ensure proper handling and storage of all Cell & Gene shipments with Airlines and Ground handling facilities
9. Label and prepare shipments for Export (some heavy lifting may be required) and ensure that a driver is dispatched to meet the airline cut-off time for international shipments.
10. Ensure Marken's Maestro system performance compliance with all necessary data entry and confirmation of key milestones (departure, arrival, customs clearance, etc.) for all Cell & Gene shipments
11. Send pre-alerts to for all Cell & Gene shipments with Marken branches and local service providers and ensuring communication to confirm receipt of the pre-alert and shipment instructions.
12. Pre- and Post-flight shipment check and communicate with airlines and handling agents in case of delays or off-loads.
13. Escalate any issues or delays to the Cell & Gene Management Team.
**社員タイプ:**
常勤
UPSは、差別、ハラスメント、報復のない職場を提供することにコミットしています。
Fortune Global 500 の組織で次の機会を探りましょう。 革新的な可能性を想像し、やりがいのあるカルチャを体験し、日々より良いものになるための才能あるチームと協力してください。 私たちは、UPS を明日へと導くのに何が必要か知っています。スキルと情熱のユニークな組み合わせを持つ人々です。 自分やチームをリードする資質と意欲があれば、あなたのスキルを養い、あなたを次のレベルに引き上げる準備ができている役割があります。
**職務内容:**
**Taking an active role in the ongoing development of operational ability in Cell & Gene Therapy logistics, to ensure the highest levels of customer service, commerciality, quality & satisfaction. Reporting to the Cell & Gene Operations Lead, this person will be responsible for successfully supporting the Cell & Gene Operations Team.**
**Main Duties and Responsibilities:**
1. Responsible for successfully supporting the Cell and Gene team with daily operations and liaise with the Control Tower Coordinators as it relates to cell and gene shipments.
2. Utilize technology to provide enhanced monitoring, management and control of shipments as required
3. Collaborate with LSPs, Branches and Depots to arrange and coordinate shipment solutions
4. Preparation, Placement, control and arrangement of appropriate packaging (Controlled temperature shippers & LN2 Dry shippers), equipment (GPS tracking devices, Temperature monitors) and trained operatives are according to Cell & Gene project specifications-COPs or SOPs.
5. Coordinating and Dispatching drivers for collections and deliveries ensuring that they are on time, and they adhere to the clients' expectations regarding documentation - GDP requirements.
6. Work with the regulatory team to ensure trade compliance for all Import and Export shipments
7. Book shipments with Airlines (Create MAWB) and Integrator to ensure best routing solution for all Cell & Gene shipments
8. Ensure proper handling and storage of all Cell & Gene shipments with Airlines and Ground handling facilities
9. Label and prepare shipments for Export (some heavy lifting may be required) and ensure that a driver is dispatched to meet the airline cut-off time for international shipments.
10. Ensure Marken's Maestro system performance compliance with all necessary data entry and confirmation of key milestones (departure, arrival, customs clearance, etc.) for all Cell & Gene shipments
11. Send pre-alerts to for all Cell & Gene shipments with Marken branches and local service providers and ensuring communication to confirm receipt of the pre-alert and shipment instructions.
12. Pre- and Post-flight shipment check and communicate with airlines and handling agents in case of delays or off-loads.
13. Escalate any issues or delays to the Cell & Gene Management Team.
**社員タイプ:**
常勤
UPSは、差別、ハラスメント、報復のない職場を提供することにコミットしています。
This advertiser has chosen not to accept applicants from your region.
3
B&F Admin Coordinator
Sydney, New South Wales
Marriott
Posted 23 days ago
Job Viewed
Job Description
**Additional Information**
**Job Number**
**Job Category** Food and Beverage & Culinary
**Location** W Sydney, 31 Wheat Road, Sydney, New South Wales, Australia, 2000VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
Explore an exciting new career path at W Hotels where your natural talent is celebrated. W Hotel's work culture is uniquely designed to spark your imagination and curiosity while bringing the W experience to life for guests.
**CURATING ORIGINALITY TAKES TALENT**
The B&F Coordinator plays a vital role in supporting the smooth operation of Restaurants, Bars, Banqueting, Culinary and other related areas by managing administrative tasks, facilitating communication between departments, and ensuring service standards are upheld. This role focuses on enhancing the guest experience through efficient coordination, timely follow-ups on requests or issues, and accurate reporting, while also assisting with inventory control, and staff support to maintain seamless daily operations within the B&F Division.
JOB KEY RESPONSIBILITIES
+ Support administrative functions such as but not limited to preparing departmental reports, maintaining records, and organizing schedules
+ Reconciliation of daily invoicing.
+ Review, printing and distribution of Group Resumes and BEO's
+ Full control of all matters related to Birch Street (BSS)
+ Purchase request and order
+ Payments for all 3 rd party contractors in a timely manner (Ie: Cleaning, Courier, Laundry, Security, Decorations, Outsource Labor Services, etc)
+ Track and manage inventory of multiple department's supplies, amenities, and stock to avoid shortages or overstocking.
+ Liaise with Engineering to report and follow up on defects, equipment cleanliness and maintenance and general breakages for repair
+ Support Department with updates on compliance with brand and service standards, including and changes.
+ Support training and onboarding of talent by assisting with documentation and orientation processes.
+ Consistently find ways to streamline processes for better experiences for both talents and guests.
COMPETENCIES
1. Communication Skills
+ Clear and professional verbal and written communication.
+ Ability to relay information between departments effectively.
2. Organizational Skills
+ Strong time management and ability to prioritize tasks.
+ Maintaining records, reports, and daily operational checklists with accuracy.
+ Multitasking in a fast-paced environment.
3. Attention to Detail
+ Spotting discrepancies in reports or operational processes.
4. Problem-Solving Ability
+ Quickly identifying issues and coordinating solutions.
5. Interpersonal Skills
+ Building strong working relationships with Welcome, Style, Spa and other departments.
+ Collaborative team player with a helpful, service-oriented attitude.
6. Technical Proficiency
+ Familiarity with hotel Property Management Systems (e.g., OPERA, GXP).
+ Comfort with MS Office (Excel, Word, Outlook) for reporting and communication.
7. Confidentiality & Professionalism
+ Handling sensitive operational information discreetly.
+ Maintaining a polished and professional demeanor at all times.
EXPERIENCE
+ **1-2 years of experience in** hotel operations
+ Prior experience in **coordinating administrative tasks** or support roles within hospitality is highly desirable.
+ Demonstrated experience in **handling guest requests and communication.**
+ Proven ability to work in a **fast-paced, guest-focused environment** while managing multiple priorities.
+ Experience working with **Microsoft Office tools (** Excel, Word, Outlook) for documentation, reporting, and scheduling.
**BENEFITS**
+ Discounts on hotel rooms including all properties within the Marriott International group, for you and your family & friends
+ The best hotel training opportunities produced independently by W Sydney and internationally recognised training programs by Marriott International
+ Discounts on food & beverage across all our hotels
+ Recognition programs to keep you motivated
+ Wellbeing & mindfulness programs to ensure you stay healthy
+ Employee Assistance Program
+ 'Great Places to Work' certified
**MI RECOGNITION**
Marriott International is consistently recognized as an employer of choice globally by FORTUNE magazine, DiversityInc and Great Places to Work Institute, among others.
**MI CAREERS SOCIAL MEDIA ACCOUNTS**
Chat, engage and follow us on social media. | Facebook | Twitter | LinkedIn | Instagram
**CTA TO LEARN MORE**
Visit whotels.com/careers to learn more about our workplace culture and career opportunities.
**DIVERSITY AND INCLUSION STATEMENT**
Marriott International is an equal opportunity employer that does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws
W Hotels' mission is to Ignite Curiosity, Expand Worlds. We are a place to experience life. We're here to open doors and open minds. We are constantly inspired by new faces and new experiences. A tuned-in, up-for-anything spirit is at our core and has made us renowned for reinventing the norms of luxury around the globe. Whatever/Whenever is our culture and service philosophy that brings our guests' passions to life. If you are original, innovative, and always looking towards the future of what's possible, welcome to W Hotels. In joining W Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
**Job Number**
**Job Category** Food and Beverage & Culinary
**Location** W Sydney, 31 Wheat Road, Sydney, New South Wales, Australia, 2000VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
Explore an exciting new career path at W Hotels where your natural talent is celebrated. W Hotel's work culture is uniquely designed to spark your imagination and curiosity while bringing the W experience to life for guests.
**CURATING ORIGINALITY TAKES TALENT**
The B&F Coordinator plays a vital role in supporting the smooth operation of Restaurants, Bars, Banqueting, Culinary and other related areas by managing administrative tasks, facilitating communication between departments, and ensuring service standards are upheld. This role focuses on enhancing the guest experience through efficient coordination, timely follow-ups on requests or issues, and accurate reporting, while also assisting with inventory control, and staff support to maintain seamless daily operations within the B&F Division.
JOB KEY RESPONSIBILITIES
+ Support administrative functions such as but not limited to preparing departmental reports, maintaining records, and organizing schedules
+ Reconciliation of daily invoicing.
+ Review, printing and distribution of Group Resumes and BEO's
+ Full control of all matters related to Birch Street (BSS)
+ Purchase request and order
+ Payments for all 3 rd party contractors in a timely manner (Ie: Cleaning, Courier, Laundry, Security, Decorations, Outsource Labor Services, etc)
+ Track and manage inventory of multiple department's supplies, amenities, and stock to avoid shortages or overstocking.
+ Liaise with Engineering to report and follow up on defects, equipment cleanliness and maintenance and general breakages for repair
+ Support Department with updates on compliance with brand and service standards, including and changes.
+ Support training and onboarding of talent by assisting with documentation and orientation processes.
+ Consistently find ways to streamline processes for better experiences for both talents and guests.
COMPETENCIES
1. Communication Skills
+ Clear and professional verbal and written communication.
+ Ability to relay information between departments effectively.
2. Organizational Skills
+ Strong time management and ability to prioritize tasks.
+ Maintaining records, reports, and daily operational checklists with accuracy.
+ Multitasking in a fast-paced environment.
3. Attention to Detail
+ Spotting discrepancies in reports or operational processes.
4. Problem-Solving Ability
+ Quickly identifying issues and coordinating solutions.
5. Interpersonal Skills
+ Building strong working relationships with Welcome, Style, Spa and other departments.
+ Collaborative team player with a helpful, service-oriented attitude.
6. Technical Proficiency
+ Familiarity with hotel Property Management Systems (e.g., OPERA, GXP).
+ Comfort with MS Office (Excel, Word, Outlook) for reporting and communication.
7. Confidentiality & Professionalism
+ Handling sensitive operational information discreetly.
+ Maintaining a polished and professional demeanor at all times.
EXPERIENCE
+ **1-2 years of experience in** hotel operations
+ Prior experience in **coordinating administrative tasks** or support roles within hospitality is highly desirable.
+ Demonstrated experience in **handling guest requests and communication.**
+ Proven ability to work in a **fast-paced, guest-focused environment** while managing multiple priorities.
+ Experience working with **Microsoft Office tools (** Excel, Word, Outlook) for documentation, reporting, and scheduling.
**BENEFITS**
+ Discounts on hotel rooms including all properties within the Marriott International group, for you and your family & friends
+ The best hotel training opportunities produced independently by W Sydney and internationally recognised training programs by Marriott International
+ Discounts on food & beverage across all our hotels
+ Recognition programs to keep you motivated
+ Wellbeing & mindfulness programs to ensure you stay healthy
+ Employee Assistance Program
+ 'Great Places to Work' certified
**MI RECOGNITION**
Marriott International is consistently recognized as an employer of choice globally by FORTUNE magazine, DiversityInc and Great Places to Work Institute, among others.
**MI CAREERS SOCIAL MEDIA ACCOUNTS**
Chat, engage and follow us on social media. | Facebook | Twitter | LinkedIn | Instagram
**CTA TO LEARN MORE**
Visit whotels.com/careers to learn more about our workplace culture and career opportunities.
**DIVERSITY AND INCLUSION STATEMENT**
Marriott International is an equal opportunity employer that does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws
W Hotels' mission is to Ignite Curiosity, Expand Worlds. We are a place to experience life. We're here to open doors and open minds. We are constantly inspired by new faces and new experiences. A tuned-in, up-for-anything spirit is at our core and has made us renowned for reinventing the norms of luxury around the globe. Whatever/Whenever is our culture and service philosophy that brings our guests' passions to life. If you are original, innovative, and always looking towards the future of what's possible, welcome to W Hotels. In joining W Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
This advertiser has chosen not to accept applicants from your region.
4
Contract & Admin Support - Data Center Facilities (NSW)
Sydney, New South Wales
CBRE
Posted 2 days ago
Job Viewed
Job Description
Contract & Admin Support - Data Center Facilities (NSW)
Job ID
Posted
26-Sep-2025
Role type
Full-time
Areas of Interest
Administrative, Data Centers, Facilities Management
Location(s)
Sydney - New South Wales - Australia
**About Us - CBRE Data Center Solutions**
CBRE Data Center Solutions (DCS) is a global leader in delivering integrated real estate, facilities, and technology solutions across the entire data centre lifecycle.
Our team brings deep expertise across all DCS service lines, combining capital markets insight with technical excellence to unlock value for data centre owners, occupiers, and investors worldwide
**About the role:**
A customer and team facing role to provide exceptional customer service and business support to contribute to the continued growth and success of the Business, to provide a comprehensive and flexible administration service to the CBRE Data Centre Solution Clients.
**Reporting To: Account Manager/Critical Facilities Manager**
+ Works with: Local contract support team, Finance and Contract Manager, working closely with operations team on site to ensure any administrative requests raised by Operations team are met.
**About the Job:**
To provide exceptional customer service and comprehensive financial and administrative services to the client and the contract. To be successful in the role it is key that the Contract Support understands procedures, processes, and operates them to the required standards.
All details are provided for guidance only; they do not necessarily limit the responsibilities and accountabilities of the job. Full details of employment terms are provided within offers of employment, and appropriate policies within the Company.
**What You''ll Do:**
Finance
· Ensure integrity of financial transactions form contract. Maintaining the WIP, Open purchase orders and debt to agreed contractual defined parameters.
· Create accurate purchase orders in a timely manner
· Create/ raise extra works jobs
· Attend and actively participate in weekly finance meeting with contract manager/subcontractors/ Clients etc
· Regularly review and process supplier invoices
· Raise sales invoices (complete billing) in line with contractual and company deadlines
· Assist with month end financial reporting and ensure deadlines are met.
· Support the preparation and delivery of monthly Contract Reviews.
· Co-ordination of the billing application, calculating margins, raising invoices, and submitting to client
· Chasing of debt to keep within contractual terms
· Creation and review of management reports such as P&L, WiP, Unbilled Revenue, Debt, OPO's & Invoice Pool
· Raising Purchase Orders
· Reviewing open Purchase Orders
· Policy and procedure compliance
· Processing supplier invoices and resolving any queries
· Comprehensive spend tracking
· Weekly report submission to include WiP, Unbilled Revenue, Debt, Invoice Pool and OPO updates
· Reporting on In Scope and Out of Scope works
· Drive high quality financial performance to influence P&L result.
· Ad-hoc reporting as requested by Business Unit or Business/Finance.
· Housekeeping of CBRE Client specific systems.
People & Development
· Promote CBRE culture throughout the teams
· Sickness & absence reporting
· Holiday tracking
· Reporting changes in Org Structure to the wider team
· Collate and process timesheets & expenses and provide training for team
· Maintain people records such as training, new starters / leavers (notification; System Set-Up; IT Requests)
· Communicate effectively and build/maintain relationships at all levels with internal and external customers.
· Answer calls and emails in a professional and timely manner.
· Attend and participate in any relevant training courses
· Attend regular role specific meetings to share best practice.
Contract
· Assist in compiling Site/Area Monthly Contract Review Pack (& attend monthly meetings)
· Ensure accurate labour allocations in relevant systems
· Attend and actively participate in customer Work Planning Meeting and support Work Order Specialist - Contract Support team with planning and scheduling works.
· Prepare and issue predefined reports, which form part of the contract and customer's requirements both operational and financial.
· Drive PPM and Reactive performance through direct engagement with engineering team
· Familiar with daily operations and the specific scope of the contract e.g., which services are covered, and which are chargeable.
· Drive high quality commercial performance through understanding the contractual commitments, better buying and use of preferred suppliers.
· Compiling of the Contract Review Business Unit pack
· Conducting supplier surveys on MySupplier
· Compiling of the Customer Monthly Management Report
· Liaising with the client regarding payment of invoices
· Continually develop systems to maximize efficiency benefits for the customer and CBRE
· Update labour allocations to ensure accurate client reporting
· A 7 Star Mindset - A key element of this role is the ability to make every moment matter, which supports the delivery of a world class, seven-star client experience: Mindset and attitude are everything, become a master at managing your tasks, resolving issues before they become problems, Having a concierge approach to guests.
Quality
· Ensure QHSE documentation is maintained and readily available using CBRE systems.
· Monthly Hazard Reporting in 4sight
· Quality Management - record management; process updates (site/country)
· Ensure Supplier Management reviews take place and are recorded
· Manage CAFM system as key user on site including PPM records, reactive and reporting.
· Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations.
· To maintain and update both manual and computer records relating to areas for which CBRE are responsible and keeping the shared CBRE drive and client electronic records up to date to enable full auditable trails.
**What You'll Need:**
+ High School Diploma or GED with 3-5 years of job-related experience. Prior Contract Support/Project admin or Facilities coordinator/building coordinator
+ In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.
+ Requires the ability to explain complex concepts or sensitive information.
+ Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Excellent organizational skills with a master-level inquisitive mindset.
+ Exceptional math skills. Ability to calculate sophisticated figures such as percentages, discounts, and markups.
**Circumstances :Be flexible to work outside core office hours from time to time.** **The individual must be willing to undertake travel as the role/business requires**
**"Unless otherwise advised, CBRE data centre sites require Australian Citizenship and on request from our customers participating in a government clearance process and holding a government clearance up to NV1 is required"**
**Ready to Power Up Your Career?**
Apply now and become part of an organisation where your potential meets opportunity.
**(Expression of interest: On Going Pipelining for future needs 2025/2026)
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Job ID
Posted
26-Sep-2025
Role type
Full-time
Areas of Interest
Administrative, Data Centers, Facilities Management
Location(s)
Sydney - New South Wales - Australia
**About Us - CBRE Data Center Solutions**
CBRE Data Center Solutions (DCS) is a global leader in delivering integrated real estate, facilities, and technology solutions across the entire data centre lifecycle.
Our team brings deep expertise across all DCS service lines, combining capital markets insight with technical excellence to unlock value for data centre owners, occupiers, and investors worldwide
**About the role:**
A customer and team facing role to provide exceptional customer service and business support to contribute to the continued growth and success of the Business, to provide a comprehensive and flexible administration service to the CBRE Data Centre Solution Clients.
**Reporting To: Account Manager/Critical Facilities Manager**
+ Works with: Local contract support team, Finance and Contract Manager, working closely with operations team on site to ensure any administrative requests raised by Operations team are met.
**About the Job:**
To provide exceptional customer service and comprehensive financial and administrative services to the client and the contract. To be successful in the role it is key that the Contract Support understands procedures, processes, and operates them to the required standards.
All details are provided for guidance only; they do not necessarily limit the responsibilities and accountabilities of the job. Full details of employment terms are provided within offers of employment, and appropriate policies within the Company.
**What You''ll Do:**
Finance
· Ensure integrity of financial transactions form contract. Maintaining the WIP, Open purchase orders and debt to agreed contractual defined parameters.
· Create accurate purchase orders in a timely manner
· Create/ raise extra works jobs
· Attend and actively participate in weekly finance meeting with contract manager/subcontractors/ Clients etc
· Regularly review and process supplier invoices
· Raise sales invoices (complete billing) in line with contractual and company deadlines
· Assist with month end financial reporting and ensure deadlines are met.
· Support the preparation and delivery of monthly Contract Reviews.
· Co-ordination of the billing application, calculating margins, raising invoices, and submitting to client
· Chasing of debt to keep within contractual terms
· Creation and review of management reports such as P&L, WiP, Unbilled Revenue, Debt, OPO's & Invoice Pool
· Raising Purchase Orders
· Reviewing open Purchase Orders
· Policy and procedure compliance
· Processing supplier invoices and resolving any queries
· Comprehensive spend tracking
· Weekly report submission to include WiP, Unbilled Revenue, Debt, Invoice Pool and OPO updates
· Reporting on In Scope and Out of Scope works
· Drive high quality financial performance to influence P&L result.
· Ad-hoc reporting as requested by Business Unit or Business/Finance.
· Housekeeping of CBRE Client specific systems.
People & Development
· Promote CBRE culture throughout the teams
· Sickness & absence reporting
· Holiday tracking
· Reporting changes in Org Structure to the wider team
· Collate and process timesheets & expenses and provide training for team
· Maintain people records such as training, new starters / leavers (notification; System Set-Up; IT Requests)
· Communicate effectively and build/maintain relationships at all levels with internal and external customers.
· Answer calls and emails in a professional and timely manner.
· Attend and participate in any relevant training courses
· Attend regular role specific meetings to share best practice.
Contract
· Assist in compiling Site/Area Monthly Contract Review Pack (& attend monthly meetings)
· Ensure accurate labour allocations in relevant systems
· Attend and actively participate in customer Work Planning Meeting and support Work Order Specialist - Contract Support team with planning and scheduling works.
· Prepare and issue predefined reports, which form part of the contract and customer's requirements both operational and financial.
· Drive PPM and Reactive performance through direct engagement with engineering team
· Familiar with daily operations and the specific scope of the contract e.g., which services are covered, and which are chargeable.
· Drive high quality commercial performance through understanding the contractual commitments, better buying and use of preferred suppliers.
· Compiling of the Contract Review Business Unit pack
· Conducting supplier surveys on MySupplier
· Compiling of the Customer Monthly Management Report
· Liaising with the client regarding payment of invoices
· Continually develop systems to maximize efficiency benefits for the customer and CBRE
· Update labour allocations to ensure accurate client reporting
· A 7 Star Mindset - A key element of this role is the ability to make every moment matter, which supports the delivery of a world class, seven-star client experience: Mindset and attitude are everything, become a master at managing your tasks, resolving issues before they become problems, Having a concierge approach to guests.
Quality
· Ensure QHSE documentation is maintained and readily available using CBRE systems.
· Monthly Hazard Reporting in 4sight
· Quality Management - record management; process updates (site/country)
· Ensure Supplier Management reviews take place and are recorded
· Manage CAFM system as key user on site including PPM records, reactive and reporting.
· Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations.
· To maintain and update both manual and computer records relating to areas for which CBRE are responsible and keeping the shared CBRE drive and client electronic records up to date to enable full auditable trails.
**What You'll Need:**
+ High School Diploma or GED with 3-5 years of job-related experience. Prior Contract Support/Project admin or Facilities coordinator/building coordinator
+ In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.
+ Requires the ability to explain complex concepts or sensitive information.
+ Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Excellent organizational skills with a master-level inquisitive mindset.
+ Exceptional math skills. Ability to calculate sophisticated figures such as percentages, discounts, and markups.
**Circumstances :Be flexible to work outside core office hours from time to time.** **The individual must be willing to undertake travel as the role/business requires**
**"Unless otherwise advised, CBRE data centre sites require Australian Citizenship and on request from our customers participating in a government clearance process and holding a government clearance up to NV1 is required"**
**Ready to Power Up Your Career?**
Apply now and become part of an organisation where your potential meets opportunity.
**(Expression of interest: On Going Pipelining for future needs 2025/2026)
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
This advertiser has chosen not to accept applicants from your region.
5
Contract & Admin Support - Data Center Facilities (Victoria)
Melbourne, Victoria
CBRE
Posted 2 days ago
Job Viewed
Job Description
Contract & Admin Support - Data Center Facilities (Victoria)
Job ID
Posted
26-Sep-2025
Role type
Full-time
Areas of Interest
Administrative, Building Management, Data Centers, Facilities Management
Location(s)
Melbourne - Victoria - Australia
**About Us - CBRE Data Center Solutions**
CBRE Data Center Solutions (DCS) is a global leader in delivering integrated real estate, facilities, and technology solutions across the entire data centre lifecycle.
Our team brings deep expertise across all DCS service lines, combining capital markets insight with technical excellence to unlock value for data centre owners, occupiers, and investors worldwide
**About the role:**
A customer and team facing role to provide exceptional customer service and business support to contribute to the continued growth and success of the Business, to provide a comprehensive and flexible administration service to the CBRE Data Centre Solution Clients.
**Reporting To: Account Manager/Critical Facilities Manager**
+ Works with: Local contract support team, Finance and Contract Manager, working closely with operations team on site to ensure any administrative requests raised by Operations team are met.
**About the Job:**
To provide exceptional customer service and comprehensive financial and administrative services to the client and the contract. To be successful in the role it is key that the Contract Support understands procedures, processes, and operates them to the required standards.
All details are provided for guidance only; they do not necessarily limit the responsibilities and accountabilities of the job. Full details of employment terms are provided within offers of employment, and appropriate policies within the Company.
**What You''ll Do:**
Finance
· Ensure integrity of financial transactions form contract. Maintaining the WIP, Open purchase orders and debt to agreed contractual defined parameters.
· Create accurate purchase orders in a timely manner
· Create/ raise extra works jobs
· Attend and actively participate in weekly finance meeting with contract manager/subcontractors/ Clients etc
· Regularly review and process supplier invoices
· Raise sales invoices (complete billing) in line with contractual and company deadlines
· Assist with month end financial reporting and ensure deadlines are met.
· Support the preparation and delivery of monthly Contract Reviews.
· Co-ordination of the billing application, calculating margins, raising invoices, and submitting to client
· Chasing of debt to keep within contractual terms
· Creation and review of management reports such as P&L, WiP, Unbilled Revenue, Debt, OPO's & Invoice Pool
· Raising Purchase Orders
· Reviewing open Purchase Orders
· Policy and procedure compliance
· Processing supplier invoices and resolving any queries
· Comprehensive spend tracking
· Weekly report submission to include WiP, Unbilled Revenue, Debt, Invoice Pool and OPO updates
· Reporting on In Scope and Out of Scope works
· Drive high quality financial performance to influence P&L result.
· Ad-hoc reporting as requested by Business Unit or Business/Finance.
· Housekeeping of CBRE Client specific systems.
People & Development
· Promote CBRE culture throughout the teams
· Sickness & absence reporting
· Holiday tracking
· Reporting changes in Org Structure to the wider team
· Collate and process timesheets & expenses and provide training for team
· Maintain people records such as training, new starters / leavers (notification; System Set-Up; IT Requests)
· Communicate effectively and build/maintain relationships at all levels with internal and external customers.
· Answer calls and emails in a professional and timely manner.
· Attend and participate in any relevant training courses
· Attend regular role specific meetings to share best practice.
Contract
· Assist in compiling Site/Area Monthly Contract Review Pack (& attend monthly meetings)
· Ensure accurate labour allocations in relevant systems
· Attend and actively participate in customer Work Planning Meeting and support Work Order Specialist - Contract Support team with planning and scheduling works.
· Prepare and issue predefined reports, which form part of the contract and customer's requirements both operational and financial.
· Drive PPM and Reactive performance through direct engagement with engineering team
· Familiar with daily operations and the specific scope of the contract e.g., which services are covered, and which are chargeable.
· Drive high quality commercial performance through understanding the contractual commitments, better buying and use of preferred suppliers.
· Compiling of the Contract Review Business Unit pack
· Conducting supplier surveys on MySupplier
· Compiling of the Customer Monthly Management Report
· Liaising with the client regarding payment of invoices
· Continually develop systems to maximize efficiency benefits for the customer and CBRE
· Update labour allocations to ensure accurate client reporting
· A 7 Star Mindset - A key element of this role is the ability to make every moment matter, which supports the delivery of a world class, seven-star client experience: Mindset and attitude are everything, become a master at managing your tasks, resolving issues before they become problems, Having a concierge approach to guests.
Quality
· Ensure QHSE documentation is maintained and readily available using CBRE systems.
· Monthly Hazard Reporting in 4sight
· Quality Management - record management; process updates (site/country)
· Ensure Supplier Management reviews take place and are recorded
· Manage CAFM system as key user on site including PPM records, reactive and reporting.
· Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations.
· To maintain and update both manual and computer records relating to areas for which CBRE are responsible and keeping the shared CBRE drive and client electronic records up to date to enable full auditable trails.
**What You'll Need:**
+ High School Diploma or GED with 3-5 years of job-related experience. Prior Contract Support/Project admin or Facilities coordinator/building coordinator
+ In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.
+ Requires the ability to explain complex concepts or sensitive information.
+ Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Excellent organizational skills with a master-level inquisitive mindset.
+ Exceptional math skills. Ability to calculate sophisticated figures such as percentages, discounts, and markups.
**Circumstances :Be flexible to work outside core office hours from time to time.** **The individual must be willing to undertake travel as the role/business requires**
**"Unless otherwise advised, CBRE data centre sites require Australian Citizenship and on request from our customers participating in a government clearance process and holding a government clearance up to NV1 is required"**
**Ready to Power Up Your Career?**
Apply now and become part of an organisation where your potential meets opportunity.
**(Expression of interest: On Going Pipelining for future needs 2025/2026)
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Job ID
Posted
26-Sep-2025
Role type
Full-time
Areas of Interest
Administrative, Building Management, Data Centers, Facilities Management
Location(s)
Melbourne - Victoria - Australia
**About Us - CBRE Data Center Solutions**
CBRE Data Center Solutions (DCS) is a global leader in delivering integrated real estate, facilities, and technology solutions across the entire data centre lifecycle.
Our team brings deep expertise across all DCS service lines, combining capital markets insight with technical excellence to unlock value for data centre owners, occupiers, and investors worldwide
**About the role:**
A customer and team facing role to provide exceptional customer service and business support to contribute to the continued growth and success of the Business, to provide a comprehensive and flexible administration service to the CBRE Data Centre Solution Clients.
**Reporting To: Account Manager/Critical Facilities Manager**
+ Works with: Local contract support team, Finance and Contract Manager, working closely with operations team on site to ensure any administrative requests raised by Operations team are met.
**About the Job:**
To provide exceptional customer service and comprehensive financial and administrative services to the client and the contract. To be successful in the role it is key that the Contract Support understands procedures, processes, and operates them to the required standards.
All details are provided for guidance only; they do not necessarily limit the responsibilities and accountabilities of the job. Full details of employment terms are provided within offers of employment, and appropriate policies within the Company.
**What You''ll Do:**
Finance
· Ensure integrity of financial transactions form contract. Maintaining the WIP, Open purchase orders and debt to agreed contractual defined parameters.
· Create accurate purchase orders in a timely manner
· Create/ raise extra works jobs
· Attend and actively participate in weekly finance meeting with contract manager/subcontractors/ Clients etc
· Regularly review and process supplier invoices
· Raise sales invoices (complete billing) in line with contractual and company deadlines
· Assist with month end financial reporting and ensure deadlines are met.
· Support the preparation and delivery of monthly Contract Reviews.
· Co-ordination of the billing application, calculating margins, raising invoices, and submitting to client
· Chasing of debt to keep within contractual terms
· Creation and review of management reports such as P&L, WiP, Unbilled Revenue, Debt, OPO's & Invoice Pool
· Raising Purchase Orders
· Reviewing open Purchase Orders
· Policy and procedure compliance
· Processing supplier invoices and resolving any queries
· Comprehensive spend tracking
· Weekly report submission to include WiP, Unbilled Revenue, Debt, Invoice Pool and OPO updates
· Reporting on In Scope and Out of Scope works
· Drive high quality financial performance to influence P&L result.
· Ad-hoc reporting as requested by Business Unit or Business/Finance.
· Housekeeping of CBRE Client specific systems.
People & Development
· Promote CBRE culture throughout the teams
· Sickness & absence reporting
· Holiday tracking
· Reporting changes in Org Structure to the wider team
· Collate and process timesheets & expenses and provide training for team
· Maintain people records such as training, new starters / leavers (notification; System Set-Up; IT Requests)
· Communicate effectively and build/maintain relationships at all levels with internal and external customers.
· Answer calls and emails in a professional and timely manner.
· Attend and participate in any relevant training courses
· Attend regular role specific meetings to share best practice.
Contract
· Assist in compiling Site/Area Monthly Contract Review Pack (& attend monthly meetings)
· Ensure accurate labour allocations in relevant systems
· Attend and actively participate in customer Work Planning Meeting and support Work Order Specialist - Contract Support team with planning and scheduling works.
· Prepare and issue predefined reports, which form part of the contract and customer's requirements both operational and financial.
· Drive PPM and Reactive performance through direct engagement with engineering team
· Familiar with daily operations and the specific scope of the contract e.g., which services are covered, and which are chargeable.
· Drive high quality commercial performance through understanding the contractual commitments, better buying and use of preferred suppliers.
· Compiling of the Contract Review Business Unit pack
· Conducting supplier surveys on MySupplier
· Compiling of the Customer Monthly Management Report
· Liaising with the client regarding payment of invoices
· Continually develop systems to maximize efficiency benefits for the customer and CBRE
· Update labour allocations to ensure accurate client reporting
· A 7 Star Mindset - A key element of this role is the ability to make every moment matter, which supports the delivery of a world class, seven-star client experience: Mindset and attitude are everything, become a master at managing your tasks, resolving issues before they become problems, Having a concierge approach to guests.
Quality
· Ensure QHSE documentation is maintained and readily available using CBRE systems.
· Monthly Hazard Reporting in 4sight
· Quality Management - record management; process updates (site/country)
· Ensure Supplier Management reviews take place and are recorded
· Manage CAFM system as key user on site including PPM records, reactive and reporting.
· Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations.
· To maintain and update both manual and computer records relating to areas for which CBRE are responsible and keeping the shared CBRE drive and client electronic records up to date to enable full auditable trails.
**What You'll Need:**
+ High School Diploma or GED with 3-5 years of job-related experience. Prior Contract Support/Project admin or Facilities coordinator/building coordinator
+ In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.
+ Requires the ability to explain complex concepts or sensitive information.
+ Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Excellent organizational skills with a master-level inquisitive mindset.
+ Exceptional math skills. Ability to calculate sophisticated figures such as percentages, discounts, and markups.
**Circumstances :Be flexible to work outside core office hours from time to time.** **The individual must be willing to undertake travel as the role/business requires**
**"Unless otherwise advised, CBRE data centre sites require Australian Citizenship and on request from our customers participating in a government clearance process and holding a government clearance up to NV1 is required"**
**Ready to Power Up Your Career?**
Apply now and become part of an organisation where your potential meets opportunity.
**(Expression of interest: On Going Pipelining for future needs 2025/2026)
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
This advertiser has chosen not to accept applicants from your region.
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