417 Administration jobs in Baulkham Hills

️ Deliver admin support with flexibility and initiative
Provide professional, patient-focused assistance daily
Manage calls, bookings, and clinic reception smoothly

Employment Type : Casual x4
Position Classification : Administration Officer Level 2
Remuneration : $32.30 - $33.37 per hour
Location :  Blacktown & Mount Druitt Hospitals

Where you'll be working
Blacktown and Mount Druitt Hospitals (BMDH) operate across two campuses, providing essential healthcare services to the Western Sydney community. With over 50 years of service, we are evolving to meet growing demands and advancements in healthcare.

• Blacktown & Mt Druitt Hospitals both offer convenient access to shopping centres, just a 10-minute walk away.
• Parking options available: onsite parking for a small fee, all-day street parking, and proximity to train stations.
• We embrace innovation and growth to enhance patient care and community well-being.
• Our dedicated team strives for excellence in a dynamic and evolving healthcare environment.

What you'll be doing
Provide vital administrative and clerical support within WSLHD, ensuring a professional and patient-focused service across varied tasks and settings. Your responsibilities will also include:

• Delivering high-level admin and secretarial support
• Acting as first point of contact for patients
• Managing data entry and records processing
• Supporting clinic bookings and reception duties
• Contributing to safe and efficient operations

How to Apply
Apply online by submitting your resume and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.

Selection Criteria:

1. Demonstrated administration experience with competent use of IT applications including but not limited to computerised patient administration systems and Microsoft Office Programs.
2. Excellent customer service including appropriate telephone manner and a patient-centric approach to service provision
3. Demonstrated high level of written, verbal and electronic communication skills to work well with a broad scope of patients, staff and affiliated organisations.
4. Demonstrated ability to work as part of a team to achieve quality patient/service outcomes
5. Proven ability to maintain professionalism when dealing with both clients and staff during stressful situations.
6. Demonstrated ability to follow systems and processes to support efficient and effective service delivery.
7. Demonstrated ability to use initiative and to prioritise multiple tasks with competing timeframes with exceptional organisational and communication skills.
8. Ability & willingness to work a flexible roster including varying shift times and location

 Requisition ID: REQ
Applications Close: 21st September 2025

Need more information ?

• Find out more about applying for this position.
• Review the detailed Position Description for insights into role requirements and criteria.  
• Explore the selection process, employment checks, outcomes and notifications.
• For inquiries about the role, contact Jackie van der Hout at ***@health.nsw.gov.au

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Aboriginal and/or Torres Strait Islander people are encouraged to apply. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit .

Please note: A person who is not an Australian citizen or a permanent resident is only eligible for casual employment for a period not longer than the duration of their current visa.

Our Purpose:

We believe the art is not in the deal but in the creation and delivery of places where businesses can live and grow prosperously.

Identity:

We act like an owner | Tenant relationships are our lifeblood | We find a better way | We work as a team

Job Purpose:

Provide key support to the Facility Manager and Office Manager by assisting with all aspects of administration, including lease preparation, archiving, assisting with maintenance tasks and other ad hoc duties as required. Expectation of a high level of service to our tenants.

Minimum 3-5 years experience in property management or real estate administration is required.

Year 12 completion is required for this position.

Accountable For:

Contractor Administration

• Assisting FM with entering approved maintenance tasks accurately into the Property Management software systems (Yardi)

• Prior experience with Yardi property management software is preferred but not essential.

• Creating Purchase Orders

• Ensure contractors have provided evidence of insurances prior to working on site, including: Public Liability $20M, Workers Compensation, SWMS, License Details.

• Assist FM with contractors' site inductions and queries

• Assisting FM and PM with communication with tenants on maintenance matters

• Following up insurance risk recommendation requirements for the portfolio

• Accuracy and attention to detail critical.

• Liaising with Suppliers as needed.

• Working with the Accounts Team

Property Administration

• Lease administration, updating tenant details in database as required

• Writing welcome letter to tenants

• Preparation of Lease Bible Forms

• Updating Due Diligence folders (hard and soft copies)

• Assist Facility Managers with minutes

• Co-Ordinate Tenant requests - backing up Property Team as required

General

• General office tasks

• Email monitoring

• Answering phone

• Filing and keeping of Daily Correspondence

• Boardroom meeting preparation

• Attending meetings as required.

• Office provisioning

Contributes To:

• Clear and consistent reporting

• Keeping accurate database of information for company

• Maintenance of properties

• Working with the Property Managers and Accounts Team in a variety of tasks

Reporting to: Office Manager and Facility Manager

Indie College is a not-for-profit Registered Training Organisation (RTO) that delivers nationally recognised training.

Indie College supports young people and adults to re-engage back into education who may have disengaged or are impacted by a variety of personal or health circumstances. We explore individual goals related to pathways back into school, employment or further accredited training, whilst assisting the development of Language, Literacy and numeracy skills and building confidence.

Indie courses are delivered in either one-on-one, small or large group settings.

Check out our website ( for more information on the qualifications Indie delivers.

This role is an opportunity for both experienced and entry level candidates. Minimal previous experience is required however a can do attitude is a must.

Indie College is a Registered Training Organisation (RTO) that provides alternative accredited education and training to support both youth and adults re-engage into education and training. In partnership with Indie School, we offer alternative educational programs supporting a mixed cohort, including disengaged youth, adults with low literacy and numeracy skills and people with a disability. We strive to develop literacy and numeracy skills, build confidence, support goal setting and develop sustainable employability skills.

Core Workplace Objectives

• Provide assistance to the Lead Coach or Regional Manager by supporting the key administration tasks required by Indie College.
• Ensure prioritisation of tasks to meet tight deadlines.
• Work collaboratively and demonstrate a proactive approach and commitment to the Indie College program.

Workplace Tasking & Key Responsibilities

• Provide administration support to the Lead Coach or Regional Manager.
• Data entry into Student Management System - aXcelerate (internal training provided), including processing learner enrolments and issuing reports.
• Administrative functions, e.g., student records, determinations and payments, a centralised enrolment function, manage and control stock, formal auditing of enrolment folders and student/learner information folders and coursework (at own or other locations).
• Stock control, ensuring sufficient supplies of all resources and equipment required by students for your location.
• Mail inward and outward, straightforward data entry and retrieval, and the keeping, copying, maintaining and retrieval of records.
• Initiate and handle correspondence, which may be confidential, to assist a Lead Coach or Regional Manager.
• Scan and file both student coursework and general office work.
• Provide a full range of secretarial services.

For this position with our company, applicants must:

• Be highly organised and have strong attention to detail.
• Be able to work as part of a strong team.
• Be able to work under pressure to meet deadlines.
• Have strong written and oral communication skills.
• Have intermediate experience of the Microsoft suite and database knowledge.

For this position with our company, applicants must be willing and able to provide:

• Annual National Police Checks (issued in the 3 months prior to appointment)
• Working with Children Check

Benefits of Indie:

• Attractive PBI Salary packaging is on offer through Maxxia
• Uniform provided
• 15 days paid personal leave
• Paid parental leave provisions
• Company laptop and mobile phone provided
• Access to an Employee Assistant Program
• Locations all around Australia

Hours of Work:

• Monday to Friday – 8.30 am to 4.36 pm.
• Christmas Closure period (Dec/Jan,10 A/L days)

Remuneration:

• Level 5 (AWCC Enterprise Agreement 2022 - 2025) $69,281
• Salary packaging through Maxxia

To apply:

All applicants must submit a Cover Letter (no more than 2 pages) addressing the Workplace Taskings for this role as listed above, along with a Resume.

If you have any questions regarding the role please contact Dennis Yago, Lead Coach via email (***@indie.edu.au)

Applications close on 26/09/2025 . All applications will be reviewed upon submission.

Job description:

Westwood Accountants & Advisors Pty Ltd is a progressive organisation, who have been providing Accounting and Taxation Services to a wide range of clients, in addition to, Business Coaching & Development for over 40 years.

We are seeking a Administration Assistant/ Office All-rounder who is an enthusiastic, self-motivated, dynamic individual. We are a friendly team and offer ongoing training and development opportunities.

Key Responsibilities:

• Front office concierge - meeting and greeting clients

• Answering phones & emails

• Correspondence and client liaising

• Managing calendars and organising client meetings

• Managing incoming and outgoing mail

• Scanning and filing, organising team meetings

• Liaising with ASIC, ATO, and responding to queries from third-party providers

• General administration duties

• Management of MYOB files and invoicing

• Accounts payable and debtors control

What we are looking for:

• Can do positive attitude.

• Must have excellent verbal & written to be able to liaise professionally with internal and external stakeholders.

• At least 2 years Reception/Administration experience

• Attention to detail and strong problem-solving skills

• Ability to self-manage and work well under pressure

• Efficient and competent in Microsoft Office Suite

Daily Hours will be 9:00am – 5:30pm Monday to Friday.

If you believe you are suitable for this role, please click apply and attach your resume with your cover letter.

• Join a collaborative, multidisciplinary health team.

• Enjoy a supportive and team-oriented work culture.

• Connect with patients, families & carers daily.

Join our supportive team at Blacktown & Mt Druitt dialysis units, providing vital admin support and connecting with patients, families & staff.

Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 3
Remuneration: $68,338.79 - $70,468.72 per annum
Hours Per Week: 38
Location: Blacktown Hospital

Where you'll be working
Western Sydney Local Health District (WSLHD) is responsible for providing primary and secondary health care for people living in the Auburn, Blacktown, and The Hills Shire, Holroyd and Parramatta Local Government Areas (LGAs) and tertiary care to residents of the Greater Western Region. We are committed to our vision of 'better health services for the people of western Sydney and beyond'. and to the delivery of health care or related services in line with our core values of collaboration, openness, respect, and empowerment.

What you'll be doing
The Administration Officer provides administrative support to the renal dialysis units of Blacktown Mt Druitt Hospitals under the supervision of the NUM at the Regional Dialysis Centre Blacktown. The administrative officer works closely with all members of the team caring for patients receiving dialysis treatments. This includes nurses, medical staff, allied health staff, general services and other administrative staff and requires regular communication with patients their families and carers.

How to Apply
Apply online by submitting your resume and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.

Selection Criteria:

1. Demonstrated excellent telephone, written and oral communication skills and ability to work with minimal supervision and use initiative.

2. Demonstrated experience using iPIM or other patient information systems, PBRC billing system, HPE document tracking systems, Oracle ordering system and other MoH IT systems.

3. Demonstrated previous experience working in a medical practice or outpatients clinics in a hospital environment.

4. Demonstrated knowledge of Medical Terminology.

5. Demonstrated ability to prioritise and meet deadlines.

6. Demonstrated experience using Microsoft Office products in particular WORD and Excel.

7. Understanding of the management of patient complaints and patient privacy.

Requisition ID: REQ
Applications Close: 11th September 2025

Need more information?

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Aboriginal and/or Torres Strait Islander people are encouraged to apply. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit

Blacktown hospital car parking allocation model is changing. There is a managed waitlist for parking for new staff commencing at Blacktown Hospital. This does not apply to staff with a disability parking permit.

Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.

#S-DNI

• 3 month contract role

• Kingsgrove

• 4 days a week

• Organisation with a heart

• Immediate start

• Great team

Our client has been described as world class, innovative and successful , placing and supporting people with an intellectual disability in employment.

Duties:

• Diary management

• Database entry

• Minute taking

• Typing

• Answering phone

• Maintaining petty cash

• Updating files

• Monitor stationary

• Ad hoc secretarial duties

The successful candidate will need an updated NDIS Working With Children's Check.

If you have:

• Strong communication skills, both written and verbal

• Excellent telephone manner

• Good microsoft skills (including Excel and Office 365)

• Previous secretarial/admin experience (essential)

• Looking for a part time role, 4 days a week in an organisation with a supportive team

Please send your resume to Myreen today! ***@360hrrecruitment.com.au

Child, Youth & Family

• Covering Blacktown, Baulkham Hills, Nepean, Hawkesbury & Blue Mountains LGA
• Temporary 12 Month Contract (Possibility of extension): 22.5 Hours per Week
• SCHADS Level 4 + Super + Salary Packaging + Generous Annual Training Package

Wesley Mission’s Community and Family Care teams build resilience and strengthen capacity in the local communities where we work. We support people using evidence-based, trauma-informed, person-centred approach in a holistic manner and on a voluntary basis.

The role is responsible for the administrative and intake needs of the Child, Youth & Family program and ensuring a positive first point of contact for clients. This will include managing a high load of referrals and ensuring they meet the program’s criteria, contacting clients and assessing their readiness to engage in the program, making referrals to other services and creating client profiles. You will also assist in the preparation and set up of community, team and group work events.

We are looking for an outstanding Administration & Intake Worker who is conscientious, reliable, and motivated about making a difference. As an Administration & Intake Worker within the Targeted Earlier Intervention program you will providing community-based services with the goal of preventing children and young people from entering the child protection system.

All staff at Child, Youth & Family work hard to develop and maintain harmonious working relationships in an autonomous-supportive work environment where they are all trained to be the best in their field. Wesley Mission provides regular supervision, support, and training for all staff.

Essential Criteria

• Degree, or near completion, in Social Work, Social Science or Community Welfare.
• Demonstrated experience in the delivery of telephone assessment and referral services to individuals, families and communities with diverse and complex cultural, emotional and social needs.
• Experience in management of a reception/front office, including diary management, greeting clients and visitors and dealing with their enquires and any concerns, and answering phones.
• Experience with electronic client databases and the effective management of client information.
• Ability to exercise discretion/confidentiality when handling sensitive information.
• Cultural competence and experience working alongside Culturally and Linguistically Diverse people and First Nations families;
• Current NSW or National driver’s license and Working With Children’s Check
• Fully vaccinated against Covid
• Wesley Mission is a Christian organisation requiring all staff to affirm its values and Code of Conduct.

Recruitment Process

1. A brief telephone conversation to confirm details of the role and arrange a telephone interview.
2. Telephone interview.
3. Online aptitude testing and a behavioural questionnaire.
4. Face-to-face interview.
5. Reference & probity checks.

Closing date:

22 September 2025

Please find an Application Pack here.

Please find a copy of the Position Description below.

Please submit the following to apply:

• a copy of your CV/resume,
• a cover letter,
• a completed Wesley Mission Application for Employment.

Only applications with all the above, will be considered.

Wesley Mission is a Christian organisation requiring all staff to affirm its values and Worker code of conduct. We are committed to providing an environment in which children can feel safe and valued.

The suitable applicant will be subject to the relevant pre-employment checks for appointment to positions within Wesley Mission (including provision of a valid Working with Children Check clearance number).

Wesley Child, Youth and Family team is committed to ensuring our workforce reflects the communities we work within. Whilst not a requirement, we strongly encourage people from the following background/s to apply:

• Aboriginal and Torres Strait Islander people
• People who Identify as LGBTQIA+
• People of colour (e.g. identifying as cultural, religious and/or ethnically diverse)