411 Administrative Positions jobs in Baulkham Hills

About the business
Hones Lawyers is a boutique legal firm based in North Sydney specialising in property, planning & local government law.

About the role
We are seeking a professional and organised Administrative Assistant/EA to Partner for a full-time role supporting a partner and the broader legal team. This role is perfect for someone looking to build a long-term career in legal administration and executive support.

You’ll be instrumental in keeping daily operations running smoothly, assisting with file management, calendar coordination, and correspondence.

Please note, only full-time candidates will be considered for this role.

Daily duties will include, but will not be limited to:

• Managing diaries, emails and appointments for the Partner and senior solicitors

• Generating and issuing Costs Agreements

• Performing general administrative duties such as printing, scanning, filing, data entry, and document formatting

• Opening and closing client files physically and electronically

• Liaising with clients, Barristers, suppliers, and other law firms, especially to find mutual availability for conferences and conciliations

• Collating documentation including briefs to Counsel and Court documents

• Coordinating meetings and preparing related documents

• Attending Court Registry for filing and collection of documents when required

• Using Lexis Nexis Affinity for file and document management

• Answering phones, greeting clients and managing mail

• Providing backup support to other administrative staff as needed

• Assisting with any additional ad hoc duties as directed by the Partner

Skills and experience
This position suits someone who thrives in a fast-paced environment, enjoys working closely with a Partner, and is keen to develop their administrative skills in a legal setting.

Key requirements include:

• Excellent organisation and time management skills

• Confident communicator with a professional and friendly demeanour

• Strong computer skills and familiarity with Microsoft Office applications

• Ability to prioritise tasks and meet deadlines under pressure

• High attention to detail and strong problem-solving skills

• Willingness to learn and take initiative

• Experience using Lexis Nexis Affinity (desirable but not required)

• Previous legal or office administration experience (preferred)

If you are looking for a collaborative team and an opportunity to support a Partner in a meaningful way, we encourage you to apply.

Remuneration will be based on experience.

Apply online or send your resume and CV to ***@honeslawyers.com.au

• Salary Package : Base salary from $71,594.p.a. + 12% superannuation and access to the full salary packaging benefit with Maxxia to maximise your take home pay.
• Role Type: Permanent full-time
• Be part of a University-owned, innovative academically integrated healthcare organisation where professional development, ongoing education and career progression are supported and encouraged

The Role

MQ Health are seeking a Senior Medical Receptionist/Administration Assistant to join our team. In this role you will interact with clients and their families by email, telephone and face-to-face. You will also be a part of a team that includes the Practice Manager, Administrative Staff, Technicians and Clinicians. The role requires an experienced administrator who can sensitively interact with patients, who has excellent communication skills, who can complete tasks that require a high level of attention to detail and who can multi-task in a busy clinical environment. The role requires a firm commitment to excellent customer service and patient-centred care.

As an experienced Senior Receptionist and Administrative Assistant, this is a fantastic opportunity for you to develop your skills and add value to a dynamic and diverse team. You will be a strong contributor in providing training to staff, manage escalated queries and participate in stakeholder engagement.

Main Duties & Responsibilities

• Support the Practice Manager to ensure that the administrative operations of the practice are efficient, accurate and, patient-focused and consistent
• Mentor junior reception and administrative staff
• Provide reception support and liaise with patients and clinicians in person, by email and over the phone
• Manage specialist's bookings
• Provide administrative support to business development activities on behalf of the Practice Manager and clinicians, including organising event activities.
• Ensure patients are billed in an accurate and timely manner.
• Communicate, liaise and coordinate duties with other administrative and reception staff in the clinic and throughout other MQ Health clinics.

About You

You will be a professional individual poised for progression in your career. You will have previous reception and administration experience and will have a demonstrated ability to support senior staff and Clinicians, and mentor junior colleagues. You will have well-developed experience using health-related software packages, enjoy working in a fast-paced environment and providing patients with excellent customer service in every interaction. You will possess exceptional organisational skills with the ability to prioritise work while maintaining a high level of accuracy.

About Us

At MQ Health we unite the best clinicians, the most qualified researchers and the most dynamic teachers to lead the development of health and medical education and practice in Australia. We are Australia's first fully integrated university-led health sciences centre, combining excellence in clinical care with teaching and research. MQ Health brings together Macquarie University Hospital, MQ Health Clinics, and the Faculty of Medicine, Health and Human Sciences.

MQ Health's integrated approach delivers holistic patient care and treatment informed directly by world-renowned research and continuous learning for improved patient outcomes, enhanced student experiences and more and better research.

We offer fabulous Employee Benefits including:

• A variety of shifts offered in the department
• Salary sacrifice options and excellent salary packaging benefits (including venue hire, meals, entertainment and novated leasing) so you have great potential to maximise your income working for us
• Post graduate study and ongoing education support through scholarship programs
• Corporate private healthcare rates
• Extensive Macquarie University facilities including sporting facilities, gym and pool, and Macquarie University Childcare at a reduced staff rate

To Apply

To be considered for this position, please apply online by submitting your CV and a separate (1 page maximum) cover letter that demonstrates how you meet the following selection criteria:

Essential

• 2+ years' experience in a senior reception and/or administration role, preferably in a medical practice or hospital setting.
• Demonstrated sound verbal and written communication skills and the ability to build rapport with patients, showing a high level of customer service and professionalism.
• Demonstrated ability to work under limited supervision, with the ability to train and supervise junior staff.
• Intermediate to advanced Office365 skills (Word, Excel, Planner and Outlook)
• Demonstrated excellent interpersonal skills, organisational skills and efficient work practices
• Proven adaptability to changing procedures and ability to work collaboratively as part of a team
• Demonstrated capacity to show initiative and strive for continuous improvement.

Desirable

• Understanding of, and experience with, Medicare and Private Health Fund billing systems in Australia

Specific Role Queries: Sheree Harrison, Practice Manager ***@mqhealth.org.au

General Queries: Bill Egarchos, Talent Acquisition Consultant, ***@mq.edu.au

**We reserve the right to progress or decline an application prior to the application closing date.**

**Please note this position is only open to Australian citizens, permanent residents and those currently residing in Australia with full working rights.**

Note: This position requires you to comply with occupational screening, assessment and vaccinations in line with MQ Health's health requirements and requires a current and valid Working with Children Check Clearance for NSW. You may also have to satisfy MQ Health that you meet all background checks (including criminal record and qualification checks).

Please note this position is only open to Australian citizens, permanent residents and those currently residing in Australia with full working rights.

Closing date: Sunday, 24th August 2025, 11:59pm AEST

If you're already part of the Macquarie Group (MQ University, , MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

A Place Where You Belong

At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.

Learn More
Discover the unique career opportunities we can offer by visiting our Careers Page.

The NSW Department of Education provides, funds and regulates education services for NSW students from early childhood to secondary school, delivering world-class education through its public schools and providing funding support to non-government schools. We employ, develop and support teachers, leaders and other staff to deliver the best outcomes for students and to advance the wellbeing of Aboriginal people.

About the Role

A School Administrative Officer provides administrative, financial and student welfare/wellbeing support and assistance in relation to office and classroom activities, including but not limited to the following school settings: the office, sick bay, library, science laboratory, and food technology/kitchen areas.

Essential Requirements

• Working with Children Check Clearance

• First Aid Certificate or willingness to undertake First Aid training.

• Administration of Medications – training to be provided based on student needs.

1. Demonstrated capacity to work effectively as part of a team.
2. Administration skills including a knowledge of computer software programs such as Microsoft Office.
3. Effective oral and written communication skills.
4. Ability to meet deadlines.
5. Ability to work with teachers and students.
6. Ability to perform tasks in one or more of the following areas: office procedures; accounting procedures; sick bay; hospitality and /or design and technology; science.

About the NSW Department of Education

The Department of Education is the largest provider of public education in Australia with responsibility for delivering high-quality public education to two-thirds of the NSW student population. We welcome applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse groups, the LGBTQIA+ community, veterans, refugees and people with disability. If we can make some adjustments to our recruitment/interview process to better enable you to shine, please contact the Diversity and Inclusion Team (***@det.nsw.edu.au) or visit NSW Department of Education Diversity and Inclusion

Lindfield Learning Village (LLV) is a NSW public school established in 2019, nestled among the treetops of Lane Cove National Park in Sydney’s Upper North Shore. We are a comprehensive, co-educational school catering to students of all ability levels from Kindergarten through Year 12. Our innovative educational model is designed to cultivate independent, resilient learners who embody the learning dispositions essential for success both within school and beyond. Our flexible learning environment supports individualised learning as a core element of our approach, replacing traditional classrooms with an open-plan design that fosters collaboration and engagement.

To apply for this role, please submit an application by clicking “Apply Online” below. You will need to attach a covering letter (max. 3 pages) and your resume (max. 5 pages), in either Word or PDF format, that demonstrates how your skills, knowledge and experience can contribute to the success of this role in accordance with the Selection Criteria as outlined in the Statement of Duties. It is a requirement that you include the name and contact details of two referees.

If there are targeted questions, you must respond to these (maximum 300 words) and include in your covering letter.

Note: It is a requirement that all applicants submit their applications online on iworkfor.nsw.gov.au. No paper based, email based or late applications will be accepted.

Provide examples that demonstrate your ability to navigate ambiguity in a rapidly changing administrative environment.

Provide examples that demonstrate your ability to build positive and collaborative relationships with students, staff, and the broader school community.

Your company

This is an exclusive opportunity to join a leading FMCG company in their head office in Macquarie Park. This company is conveniently located a short distance from the shopping mall, Metro station, cafes and more.

Your Role

You will be welcomed into a diverse and inclusive team of 10 who all specialise in delivering a high level of customer service and Administration to key clients and stakeholders. This role will also help support the merchandising with administration and data entry. This is a varied role and a typical day, your duties will include:

• Maintaining and updating the master data system with supplier and vendor information
• Ensuring the data you input complies with the company policies
• Manage a busy email inbox and respond to clients in a timely manner
• Answer inbound phone calls and provide high level of customer service
• Support internal and external stakeholders with their requests
• Partner with the Merchandising and Trading teams to provide administrative support for projects

Benefits

• Flexible working arrangements once trained
• Detailed training and support from a supportive and reputable manager within the business
• Work with a team that are passionate about their inclusive culture
• Free on-site parking when working back in the office
• Minutes away from the Metro station and bus depot

About You

• Professional communication skills both written and verbal
• Previous administration, data entry or customer service experience is required
• FMCG industry experience is desirable
• Strong attention to detail and accurate data entry skills
• Excellent time management and the ability to prioritise talks
• Accurate and efficient administration skills

Next Steps

To Apply, click "APPLY NOW" or email your resume to ***@randstad.com.au

The client is looking for candidates with unlimited working rights, such as Australian Citizens or Permanent Residents.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

About us

With a modern approach to logistics coupled with a commitment to hard work and excellence, Xpress Freight Management offer tailored solutions that meet the unique needs to our customers.

Established in 2020, Xpress Freight Management is one of Australia’s fastest growing transport providers. We understand the critical role logistics plays in the successful operation of a business.

About the Role

We have an exciting opportunity for a Data Entry and Manifesting Clerk to join our Arndell Park depot on our PM shift - 4 hours per day . You will be responsible for ensuring accurate and timely data entry related to freight movements, manifest preparation, Dangerous Goods (DG) compliance, pallet control, and driver debriefs. This role is crucial in supporting the operational efficiency of the NSW branch, contributing to the smooth and safe transport of goods.

Key Responsibilities:

• Manifest Preparation:
  • Accurately prepare and manage daily freight manifests.
  • Ensure all shipments are correctly documented in compliance with company and regulatory standards.
  • Coordinate with dispatch teams to ensure manifests are updated and accurate.
• Data Entry:
  • Input data related to shipments, including weights, volumes, and destinations.
  • Maintain and update records of incoming and outgoing shipments.
  • Verify and correct data discrepancies in the system.
• Dangerous Goods (DG) Compliance:
  • Ensure that all Dangerous Goods are documented according to regulatory requirements.
  • Review and maintain DG paperwork for accuracy and compliance.
  • Coordinate with drivers and the DG compliance team to resolve any issues.
• Pallet Control:
  • Monitor pallet movements and maintain accurate records of pallet usage.
  • Reconcile pallet accounts with customers and suppliers.
  • Update consignments to reflect hire pallets.
  • Ensure pallet returns are managed efficiently and within agreed timelines.
• Driver Debrief:
  • Conduct debrief sessions with drivers at the end of their shifts.
  • Collect and verify driver paperwork, including manifests and DG documentation.
  • Address any discrepancies or issues raised during driver debriefs.
• General Administrative Support:
  • Assist with general administrative tasks as required by the branch.
  • Collaborate with other departments to ensure smooth operation.
  • Participate in training and development activities to enhance skills and knowledge.

Key qualifications and Experience:

• Previous experience in a data entry or manifesting role, preferably in the logistics or transport industry.
• Proficient in Microsoft Office Suite (especially Excel) and logistics software systems.
  High level of accuracy in data entry and record-keeping.
• Strong verbal and written communication skills, with the ability to interact effectively with drivers, team members, and management.
• Ability to identify and resolve discrepancies quickly and efficiently.
• Familiarity with Dangerous Goods regulations and pallet management is an advantage.
• Excellent communication, interpersonal, and problem-solving skills.

All candidates will be subject to a D&A and medical screening.

We are an equal opportunity employer and value diversity in the workplace.

If you think this role is for you, please APPLY now.