5 Virtual Assistant jobs in Australia

Beauty & Wellness

We are seeking a reliable and detail-oriented Virtual Assistant to support our Beauty & Wellness business with a range of administrative and client-facing tasks. This is a remote role ideal for someone who is organized, tech-savvy, and passionate about delivering high-quality support.

Responsibilities include:

• Managing client bookings, scheduling appointments, and calendar updates
• Responding to emails and client inquiries in a timely and professional manner
• Maintaining and updating client records and service databases
• Assisting with social media posts, content scheduling, and basic engagement
• Performing general administrative support such as document preparation and data entry

Preferred Experience & Qualifications:

• Previous experience in an administrative, customer service, or virtual assistant role
• Familiarity with scheduling tools (e.g. Calendly, Google Calendar) and communication apps (e.g. Zoom, WhatsApp, Gmail)
• Ability to work independently, prioritize tasks, and meet deadlines
• Strong written and verbal communication skills
• Knowledge of the beauty or wellness industry is a plus but not essential

This is a flexible, part-time opportunity with the potential to grow into a larger role over time.

Job Responsibilities

The Virtual Assistant will handle a range of administrative and support tasks including managing emails, scheduling appointments, and maintaining calendars to ensure effective coordination of meetings and deadlines. The role involves handling data entry, maintaining accurate records, and organizing digital files and documents for easy access and retrieval. The assistant will also prepare detailed reports, spreadsheets, and meeting notes as requested by management or team leaders.

Additional responsibilities include assisting with customer communication by responding to inquiries, following up on requests, and ensuring timely updates to clients or team members. The position may also involve supporting social media management, conducting online research to gather relevant information, and coordinating daily tasks with internal teams to maintain workflow efficiency. A successful Virtual Assistant will help streamline operations, enhance productivity, and contribute to a positive and organized work environment.

Skills and Qualifications

Candidates should possess strong organizational and time management skills to handle multiple tasks effectively and meet deadlines. Excellent written and verbal communication abilities are essential, as the role requires interacting with clients, team members, and management through professional correspondence. Proficiency in Microsoft Office Suite or Google Workspace is required, including familiarity with tools such as Word, Excel, Sheets, and Docs. The ability to multitask, prioritize assignments, and maintain accuracy in all work is critical. The ideal candidate will demonstrate initiative, dependability, and attention to detail while working with minimal supervision. Experience using communication or project management tools such as Zoom, Trello, Slack, or Asana is considered a plus.

Education and Experience

Applicants must have at least a high school diploma or equivalent. An associate or bachelor’s degree in business administration, communications, or a related field is preferred but not required. Previous experience as an administrative assistant, office coordinator, or virtual assistant is an advantage, though entry-level candidates with the right skills and motivation are encouraged to apply. Comprehensive training will be provided to help new hires become proficient in the company’s systems, processes, and workflow requirements.

This position offers an opportunity for professional growth in a flexible, remote work environment. Candidates who are self-motivated, dependable, and eager to contribute to a collaborative team will find this role both rewarding and dynamic.

We are looking for a reliable and detail-oriented Data Entry Assistant to join our team. The successful candidate will be responsible for accurately entering and managing data, supporting administrative tasks, and ensuring data integrity across various systems.

Key Responsibilities:

• Enter data accurately and efficiently into company databases and systems
• Verify and update existing data to maintain accuracy
• Assist with data collection, organization, and filing
• Support other administrative tasks as required
• Collaborate with team members to improve data management processes
• Ensure confidentiality and security of sensitive information

Skills and Qualifications:

• Excellent attention to detail and accuracy
• Proficiency in Microsoft Excel and Word
• Strong organizational and time management skills
• Ability to work independently and meet deadlines
• Good communication skills and a proactive attitude

Work Experience and Education:

• Previous experience in data entry or administrative roles preferred
• Basic computer skills and familiarity with office software
• High school diploma or equivalent; further education is a plus